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February 18, 2018 Board Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:01 pm by President Eric “Gunny” Hartman. Attendees:  Vice President John Marshall, Secretary Roger Durham, and board members Anne Whiteman, and George Schmidt.  Treasurer Doug Fix attended remotely via speaker phone, and Chris Cree arrived late.

  1. 1. Reports

Secretary - The proposed January 2018 Board Meeting minutes were circulated.  There were no additions or corrections and Marshall moved, Schmidt seconded to approve the minutes, which passed unanimously.

Treasurer – Fix reported on the January financials which included income of $1,275.12 and expenses of $1,650.36, generating a net deficit of $375.24 for the month of January 2018.  Report received with thanks.  Fix went on to submit a proposed budget featuring income for the year of $14,560 and expenses of $17,718.20.  Marshall moved, Schmidt seconded, to add $100 to testing expense.  After discussion, Marshall moved, Schmidt seconded, to adopt the budget as amended.  Passed unanimously.  (Budget will be appended to approved minutes as Attachment “A”.)

President – Hartman presented the President’s Report, including a reminder to renew memberships by next month, if necessary, after which the following reports were received (names in parentheses are Board liaisons for those offices):

Bobby Burns – Karen and Randy Brack reported that the Bobby Burns Birthday Bash took place as scheduled, with attendance of 51.  The event incurred a deficit of $868.71, which the Board had previously agreed to subsidize.

Membership – Whiteman had previously submitted the membership report by email.  As of January 31, 2018, 1,268 members reported, up from 1,251 on December 31, 2017.  Whiteman further reported that the New Members’ Party will probably be held at Gail Spurlock’s home, on a date to be determined.  Marshall moved, Schmidt seconded, to approve the planned location.  Passed unanimously.

Ombudsman - Randy Brack, nothing to report as ombudsman.

(Cree) Editor – Bill Rock, via email, reported no problems with the M-Aura, which went to the printer on Thursday.  He thanked all those who submitted photos.

(Cree) Publisher/Circulation Manager – Val Beasley, nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

 (Whiteman) Webmaster – Andy McKellar, via email, reported no real change from last month.  He will try to get current policies posted when he returns from out of town.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – 11 people tested on Saturday.  Some candidates were so obnoxious that Elisa Miller resigned as a proctor.

(Whiteman) Programs – Karen Brack reported that a speaker has been secured for April.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock – 14 Gifted Youth participated in the Escape Room; none of the 3 teams was able to “escape”.  March event will be a games afternoon at TreeHouse.  M76 events are being included in the M-Aura whenever possible, including a DMA evening in March.

(Schmidt) S.I.G.H.T. - Gunny Hartman, nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

  1. 2. Old Business – Whiteman reported that name tags will be ordered in time for the New Members’ Party.
  1. 3. New Business - Cree pointed out that printing and mailing the local newsletter costs nearly 150% of the amount we get reimbursed by American Mensa. 58% of our members still receive a print copy.  He will present a proposal next month for a method of persuading more members to choose electronic delivery.

Whiteman proposed renting a margarita machine for the New Members’ Party.  She will investigate costs.

Deborah Lockhart mentioned that she might need someone to oversee the use of the community room for our Board and General Meetings if she needs to go out of town for an extended time.  She has a possible candidate and will keep the Board informed.

Marshall brought up Facebook security issues.  No action proposed, but Board will continue to monitor.

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 7:13 p.m.

 

Attachment A

Income

AML Subsidy 13,820.00

Loan Interest 400.00

M-Aura Advertising 40.00

NMP Income 300.00

RG Income 0.00

Total Income 14,560.00

Expenses

Bobby Burns Subsidy 1,000.00

Bank Charge 0.00

Election Expense33.00

General Meeting 456.96

Gifted Children 240.00

M-Aura Printing 10,800.00

M-Aura Postage 2,345.40

Mailing Supplies 466.80

Membership Expense 387.12

Miscellaneous 758.00

Name Badges 100.00

Scholarship 100.00

Storage Unit 840.00

Testing Expense 216.26

Website 75.00

Total Expenses 17,818.54

Overall Surplus/(Deficit) -3,258.54

January 21, 2018 Board Minutes

North Texas Mensa

A Local Group of American Mensa Ltd., A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Vice President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members George Schmidt and Chris Cree. Board member Anne Whiteman arrived at 6:06 pm.

1. Reports

Secretary - The December 2017 Board Meeting minutes were circulated.

Treasurer – Past Treasurer Roger Durham reported on the December financials which reflect a bank account balance of $22,570.99 together with a note receivable of $10,000.00. Income of $1,114.78 and expenses of $1,280.41 generated a net deficit of <$165.63> for the month of December 2017. Durham went on to report that although last year’s budget called for a surplus of $1,354, the actual results showed a deficit of <$869.88> for the year; all records have been turned over to Fix. Report received with thanks.

President – Hartman presented the President’s Report. He began by asking the board members to briefly introduce themselves, and requested the board members to consider wearing name tags. Following introductions, the following reports were received (names in parentheses are Board liaisons for those offices):

RG/Bobby Burns Report – Karen Brack reported that the Bobby Burns Bash will take place on Friday. We have a piper and McCallan has agreed to provide half of the Scotch for free. Durham reported that additional RG registration fees were returned in December, with the result that the deficit increased to $232.23. Additionally, Chase Bank now requires a minimum balance of $1,500 to waive monthly account fees. Durham moved to reimburse RG committee an additional $678 to maintain seed money fund and increase it from $1,000 to $1,500; seconded by Marshall; passed unanimously.

Membership – Whiteman had previously submitted the membership report by email. As of December 31, 2017, 1252 members reported, up from 1242 on November 30, 2017. Pulling the numbers as of the last day of the month seems to have solved the problem of lack of agreement from month to month. Paul Whiteman will take over as Membership Chair.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman.

(Cree) Editor – Bill Rock reported no problems with the M-Aura; he accepted reappointment as Editor.

(Cree) Publisher/Circulation Manager – Val Beasley reported that the M-Aura is at the printer. She is willing to continue in office.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant.

(Whiteman) Webmaster – Andy McKellar had previously submitted his report by email; he has completed reassignment of aliases for elected officers. He requested an update regarding email addresses for appointed officers. He will continue as Webmaster.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – 11 people tested on Saturday, including a family of three. She will continue as Testing Coordinator.

(Whiteman) Programs - Bob Hemphill has declined reappointment as Program Chair. Karen Brack has agreed to take his place.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock – 13 kids came to the flying outing. Next month 20 have already signed up for an Escape Room activity. He will continue as Gifted Children’s Chair.

(Schmidt) S.I.G.H.T. - Gunny Hartman – after much effort, he was able to find a SIGHT contact in London for Joe Panko. He will continue as Chair.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.At the conclusion of reports, Hartman asked for comments regarding conflicts with upcoming meeting dates. Only Fathers’ Day was identified as a conflict, but the board expressed a desire to meet on that date anyway.

Moved Marshall, seconded Schmidt, to reappoint Bill Rock as Editor, Val Beasley as Circulation Manager, Andy McKellar as Webmaster, Deborah Lockhart as Testing Coordinator, and Bill Rock as Gifted Childrens’ Chair and appoint Paul Whiteman as Membership Chair and Karen Brack as Program Chair; passed unanimously.

2. Old Business -None

3. New Business:

A. Moved Marshall, seconded Schmidt, to appropriate $3,400 for continuing expenses until a budget can be adopted in February; passed unanimously.

B. Moved Marshall, seconded Cree, to repeal Standing Policy 16-01, which has been superseded by the new NTM By-Laws.

C. Moved Marshall, seconded Schmidt, to authorize Whiteman to purchase plastic name tags for the officers. A spreadsheet will be circulated to make sure we don’t overlook anyone.

Motion to adjourn made by Marshall, seconded by Fix, unanimously approved. Meeting adjourned at 7:15 p.m.

November 19, 2017 Election Results

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 7:30 pm by President Ken Roberts for the purpose of having the election of officers.  The Election Committee Chairman, Laura Stuart, conducted the election.

Candidate speeches. Election Results for 2018 Officers:

President – Eric “Gunny” Hartman, Sr.

Vice President – John M. Marshall

Treasurer – Doug Fix

Secretary – Roger Durham

Board Members at Large:

            Chris Cree

            Anne Whiteman

            George Schmidt

The By-Laws were adopted.  

           

Submitted at 8:32 pm as Election Results by John M. Marshall, NTM Secretary.

December 17, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:02pm by President Ken Roberts. Attendees:  Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Chris Nixon, Karen Brack, Regional Ombudsman Randy Brack.  Also present were incoming board members George Schmidt, Anne Whiteman, and Chris Cree, the last via phone connection.

  1. Reports.

Secretary - The November 19, 2017, Board Meeting minutes and Election Results were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on November 20; Karen Brack moved to adopt the minutes as corrected and distributed, Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,736.62 together with a note receivable of $10,000.00.  Income of $1227.73 and expenses of $1205.50 generated a net surplus of $22.23 for the month of November 2017; report received with thanks.

President – Ken Roberts presented the President’s Report

A.The President on the RG, very good party. Karen Brack has volunteered to be the RG Chairman for 2018.

B. Election Committee Report presented by Laura Stuart: President-Eric “Gunny” Hartman; Vice President–John M. Marshall; Secretary-Roger Durham; Treasurer-Doug Fix; Board Members at Large-Place 1-Chris Cree, Place 2-Anne Whiteman, Place 3-George Schmidt. Congratulations to newly elected officers and board members. Notification to National, Bank Cards [Gunny and Doug Fix to go in person], Website passwords & ID to be passed to new board members. The January Board meeting is scheduled for January 21, 2018.

Membership – Anne Whiteman, submitted the membership report.  As of December 17, 2017, 1245 members reported, up from 1230 on November 19, 2017.  As in previous months, the numbers from American Mensa do not match the number otherwise reported.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman.  By-laws have effective date of November 27, 2017, following approval of National.  By-Laws Committee deemed disbanded as of November 27.

RG Report – Paul Whiteman, presented by Roger Durham – Had 106 registered, down from 157 in 2016  Some fees were returned, with the result that there was a deficit of $54.23.  Durham moved to reimburse committee to maintain seed money fund, seconded by Karen Brack, passed unanimously.  Good speaker program.  Amber Caperton did well with the games. Hotel very responsive.

Nixon-Webmaster – Andy McKellar – Website stable, but need to take down the RG registration page for work.  Still working on disallowing people access, has found 25 so far, none is frequent login.  Hackers on the site are not a serious issue.  No need to log onto website to register for RG.  Will be posting new by-laws and remove the old ones.  Same for the new officers and board members.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it.. Big hand.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock –  Reported by email.  MensaConnect.

Brack-Publisher/Circulation Manager - Val Beasley – M-Aura has gone to printer last week to be delivered next week.

Brack-Proctor/Testing Coordinator - Deborah Lockhart – Five tested at Richland College yesterday.  January testing postponed to look for venue, Collin County College a prospect to be explored for March.

Brack-Programs - Bob Hemphill – No report.

Caperton-Gifted Children - Bill Rock – Good turnout for November cooking; will do Dallas Meals on Wheels on Christmas Day; January visit to DFW for flight safety and simulator training. Big hand.

Caperton-S.I.G.H.T. - Gunny Hartman – Joe Panko, looking for SIGHT in London.

Caperton-Scholarship Chair – Ralf Kittenbacher – No report.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. None
  3. New Business
  4. Motion to appoint have RG in 2018 made by Durham, seconded by Roberts, passed unanimously. Motion to appoint Karen Brack as RG Chair by Durham, seconded by Hartman, passed unanimously.
  5. Randy Brack discussed the Officers’ Handbook for the new board members with new by-laws.  Big hand.
  6. New officers and board member sworn in.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting          adjourned at 6:47p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

November 19, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03 pm by President Ken Roberts. Attendees:  Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Karen Brack, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The October 15, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on November 18; Karen Brack moved to adopt the minutes as corrected and distributed, Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,714.39 together with a note receivable of $10,000.00.  Income of $1133.54 and expenses of $1203.10 generated a net deficit of $69.56 for the month of October 2017; report received with thanks.

President – Ken Roberts presented the President’s Report:

  1. The President on the RG. Typo in Mensa Bulletin. 70 registered to date, expecting walk-ins to make up the difference [about 1/3 of total], but have not made the guarantee on the hotel room block so far.
  2. The process of the By-Laws vote. Randy Brack says that the process is in order.
  3. Election follow-up: Notification to National, Bank Cards, Website passwords & ID to be passed to new board member, Schedule the January Board meeting – 1/21/18
  4. New member party picked up two new members. Thanks of the Board extended to Gail Spurlock.

Membership – Anne Whiteman, submitted the membership report.  As of November 19, 2017, 1230 members reported, up from 1219 on October 15, 2017.  As in previous months, the numbers from American Mensa do not match the number otherwise reported.  One deceased member.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman. 

RG Report – Paul Whiteman – November 23, 24, 25, 26. 70 already registered [mostly online], o somewhat behind last year; the email blast for early registration will go out tomorrow; hotel on board at $106/night room rate [96 room nights is minimum] with breakfast vouchers, speakers to start at 9:30a.

Nixon-Webmaster – Andy McKellar – Passwords and ID’s; about 50-100 people who have not been able to log in, some also hackers, who will be purged out. There is a number of people (perhaps a hundred or so, but that's a guess) who have been in the database for some time -- years, in some cases -- but never joined, and those who have had time to join but have not done 
so will be purged out. There are also some (number unknown) who have been members in the past, but apparently let their membership lapse. They will be reminded to re-join, and those who do not after a reasonable period will be blocked from logging in (but NOT purged from the 
database).  That group is different from the “lapsed membership list” which is received each month.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it..

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock –  M-Aura went to printer last week and should be out tonight.

Brack-Publisher/Circulation Manager - Val Beasley – 720 copies printed and mailed [20 pages]

Brack-Proctor/Testing Coordinator - Deborah Lockhart – No testing this month.

Brack-Programs - Bob Hemphill – RG program will go to printer tomorrow.

Caperton-Gifted Children - Bill Rock – Seven children, they cooked dinner [chicken parmesan]; will do Dallas Meals on Wheels on Christmas Day.

Caperton-S.I.G.H.T. - Gunny Hartman – no requests.

Caperton-Scholarship Chair – Ralf Kittenbacher – scholarship meeting last Monday.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. None
  3. New Business
  4. None

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting          adjourned at 6:28 p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.