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NTM – North Texas Mensa

A local Group of

American Mensa Ltd

A NY Not-for-profit corporation

Board Meeting Mintues for March 20, 2022

 

Meeting was called to order by Aaron Adair at 6:07

 

Attendance:  All Board Members were present either in person or by Zoom; secretary is bad at names and there was attendance from the general membership – Val Beasley, Karen & Randy Brack, Laura H & a new member

 

  1. Reports

Secretary – Jennifer Wallace

  • February 2022 Minutes – no changes were requested after review from the board, so the minutes are automatically accepted. Jennifer will upload the January and February minutes to the website.

Treasurer – Paul Whiteman

  • Report by Paul Whiteman, submitted to board via email prior to meeting
  • Bank accounts:
    • Checking: $14,109.42
    • Savings: $8,028.27, 
  • Loan to Scholarship Foundation:  $10,000
  • Total net worth: $32,137.69
  • This is a net increase of 927.86 from January.  However, printing expenditures are now caught up and will be reflected in the March numbers next month which will consume most of the excess from January and February.  In addition, some postage will hit this month, so be prepared for an expected sizeable decrease in the next report.
  • Budget was presented & reviewed by the board during the RG discussion
    • At the end of the meeting
      • Cathy moved to accept the budget, motion was seconded
      • Motion passed unanimously

President – Aaron Adair

  • Next Board Meeting: April 17, 2022 Location TBD – will discuss later in the meeting.

Membership – Paul Whiteman

  • Membership report by Paul Whiteman, submitted to board via email prior to meeting.
  • Membership Numbers:  Total  1225
    • new:      9
    • joined:    4
    • rejoined: 3
    • movein:  2
    • leaving:  6
    • moveout:   5
    • deceased:  1  (Joyce Beach)
    • Jennifer Wallace & Paul will get together to pass the responsibility of the membership reporting.
    • Paul reminded the board that annual membership generally goes down about 10% in March due to people choosing not to renew.

Ombudsman – Roger Durham – nothing to report

Scholarship Chair (Mesiah) – Jessica Helphrey

  • Report by Leza Mesiah submitted to board via email prior to meeting:
  • From conversations with Jessica
  • “The scholarship paperwork is concerned [sic] and she sent it off and we’re now discussing expanding membership with millennials and how to reach them.”

Publisher/Circulation Manager (Mesiah) – Val Beasley - no report

Social & Communications (Mesiah) –Jessica Helphrey -no report

Publicity (Mesiah) – Vacant -no report

Webmaster (Allshouse) – Andy McKellar - all is well

Proctor/Testing Coordinator (Allshouse) – Deborah Lockhart –

  • We need to replace Deborah because she is very ill and unable to continue to volunteer for Mensa.

Programs (Allshouse) – Cathy Allshouse –

  • Genealogy program is still on for March
  • April will be a presentation on AI by a professor at UTD – Chris Davis

Calendar (Allshouse)  – Sara Hawkins – nothing to report

Gifted Youth (Kinder)  – Bill Rock  - nothing to report

S.I.G.H.T. (Kinder) – S.I.G.H.T. report by Gunny Hartman, submitted to board via email prior to the meetings.

  • We had a visit from a Mensa Spain member. Collene Goldman organized a lunch time rendezvous, which he appreciated despite the unexpectedly cold weather. He’s planning to come back with regularity and with more notice we hope to involve him in more activities. 
  • We had a request from a San Francisco Mensa member to get together, but he was actually staying in Fort Worth. It appears Mensa 76 doesn’t have a designated S.I.G.H.T. person and communications to the local chapter president were not returned. Gunny had a meeting scheduled with our SF friend, who’s exploring Texas A&M’s law school, the SF Mensan wound up having to cancel that meeting the night beforehand. 
  • TL/DR: NTM had a visitor from Spain who plans to return. Mensa76 needs a S.I.G.H.T. Coordinator. 

Regional Gathering (Kinder)  – see information in old business

  1. 2. Old Business
  • New committee chair appointments update
    • Need Publicity Chair
    • Membership Chair is covered (Jennifer Wallace)
    • Need Testing Coordinator
    • Need gathering committee appointment for 3 years
      • Purpose
        • Permanent committee
        • Recommend whether to have an RG
        • Find a location & negotiate location for RG
          • Then the RG committee puts on the RG
        • To also give continuity to the process of finding a place so that brand new board members aren’t having to step in and do that.
      • Randy is done in a month but willing to stay on another 3 years
        • Paul motioned to appoint; motion was seconded.
        • Board voted to approve the appointment.
      • North Texas Food Bank partnership
        • There is still no response to our offer to volunteer. Cathy & Aaron will reach out again.
      • 2022 RG
        • Smaller scale than in the past.
        • Nice hotel – has pool/hot tub.
        • No liquor in the hospitality room.
          • Can we purchase in bulk rather than by drink? We are waiting to find out.
          • Bartender is likely needed; but hotel can provide one for $125/night.
          • If we cannot do this, then we can rent a suite and have the beer & wine from the suite.
        • Can bring in our own food.
        • Payment needs to be upfront or guaranteed.
        • Karen Brack volunteered to chair the RG
          • This is accepted unanimously by the Board
        • If the budget is accepted, then we can fund this
          • Cathy moved to accept the budget and sign the contract to reserve the hotel
          • The motion was passed with 6 votes in the affirmative and 1 member abstained from voting
          • Aaron will sign the contract
            • Roger & Aaron & Paul will work together to sign the contract & pay the hotel per the contract
            • NTM will transfer $6,000 to the RG bank account to pay the hotel per the contract
            • There is already a procedure in place to return that money as possible from the event registrations, etc.
  1. 3. New Business
  • New member party
    • Set for May 21, 6pm – midnight
    • Will be at Jennifer’s house in Garland
    • Food to be planned at a future date
  • Location for future Board Meetings & General Meetings
    • The current meeting room isn’t sustainable due to the management not allowing reservations in the summer – can probably do it here in April but need to find a new place going forward.
    • What do we want to do about this –
    • Karen Brack’s mother’s retirement community will allow us to meet there if the residents are also invited to the general meeting activity
    • Please email Aaron ideas like the above and he will compile and send to the board for consideration
  • MAura mailing costs
    • Aaron is proposing that we send out a survey to the members to see what we can do about saving costs here.
      • Will publish survey link in the next MAura as well as send an email blast.
      • April – Leza
      • May – Jennifer
      • June – Cathy Allshouse
      • July – TBD
      • August - TBD
      • September – Karen Brack
      • October – Hutton Kinder
      • November - TBD
      • December - Aaron

Motion to adjourn by Jennifer, motion seconded , meeting unanimously adjourned at 7:15

NTM – North Texas Mensa

A local Group of

American Mensa Ltd

A NY Not-for-profit corporation

Board Meeting Minutes for February 20, 2022

 

Meeting was called to order 6:12

Attendance:  All Board Members were present either in person or by Zoom; the secretary forgot to record other members present on the floor, but there was attendance from the general membership.

 1. Reports

Secretary – Jennifer Wallace

  • January 2022 Minutes – grammar& name updates were submitted and made. Paul moved to accept; motion was approved unanimously

Treasurer – Paul Whiteman

  • Report by Paul Whiteman, submitted to board via email prior to meeting:
    • The January 31 bank account balance was $21,209.83 with a note receivable of $10,000.00, showing an increase in net worth to $31,209.83 compared to net worth of $30,353.23 on December 31, 2021.  However, there is outstanding is a liability for $630.04 to the printer for the December payment which was credited back on January 19th.  That will have to be resolved will result in an offsetting decrease next month.  In January, there was Income of $1,024.57 and expenses of $768.31 generated a net excess of $256.26 for the month of January 2022.
  • Paul states he still owes a budget to the board; will complete by the March meeting
  • Collene asked: Revenue/Income from national office which is based on our monthly membership – approx.85 cents per member.
    • Does national pay for any other costs?
    • Answer from past board members is that it is not up to the chapters to negotiate – could bring up with regional representation

President – Aaron Adair

  • Next Board Meeting: March 20, 2022
    • Location? Lost connection for Conference Room at Preston Towers, can have at today’s location; but it’s pretty echo-y if we continue to have hybrid; Aaron will communicate with us for the location of the next meeting in March.

Membership – Paul Whiteman

  • Report by Paul Whiteman, submitted to board via email prior to meeting:
  • 1213 Total Members
    • New members:  7
      • 3 joining
      • 2 rejoin
      • 2 move in
    • Leaving members:  5
      • 5 move out
    • Paul would like pass on the torch for chairing this committee.
      • Jennifer Wallace stated she would be willing to chair the committee.

Ombudsman – Roger Durham – no report

Scholarship Chair (Mesiah) – Jessica Helphrey

  • Report from Leza Mesiah, submitted to board via email prior to meeting:
  • All essays have been accounted for three times, waiting on a few more scores from people
  • It’s wrapping up very nicely.
  • Jessica, the committee chair wanted to add a HUGE THANK YOU to all who helped

Publisher/Circulation Manager (Mesiah) – Val Beasley - no report

Social & Communications (Mesiah) –Jessica Helphrey -no report

Publicity (Mesiah) – Vacant -no report

Webmaster (Allshouse) – Andy McKellar - all is well

Proctor/Testing Coordinator (Allshouse) – Deborah Lockhart – nothing to report

Programs (Allshouse) – Cathy Allshouse –

  • Unable to procure a speaker for Feb; genealogy program is still on for March
  • Expressed difficulty in finding programs
    • People do not want to speak to a small group; or want to be paid
    • Sunday evenings is a difficult time period to fill
  • Ideas for future speakers submitted to the board via email prior to the meeting
    • Skyrocketing housing prices by a realtor
    • Healthy diet from a nutritionist
    • Relevance of Shakespeare in our modern lives
    • Electric vehicles
    • Exercise as disease prevention

Calendar (Allshouse)  – Sara Hawkins – nothing to report

Gifted Youth (Kinder)  – Bill Rock 

  • Book club went well – over 10 participants
  • Indoor climbing was successful on Feb 20
  • March activity will be online board games

S.I.G.H.T. (Kinder) – Gunny Hartman – no report

Editor (Kinder)  –  Bill Rock – approximate word count for president’s column – 300-400 words.

Regional Gathering (Kinder)  – Collene Goldman

  • Report by Coleen Goldman, submitted to the board via email prior to the meeting:

Regarding progress on the RG, we need to finalize the location, estimated expenses, and amount of revenues to pay for it. Until that’s complete, we are unable to publicize and “market” it.

Roger, Aaron, and I have been doing extensive research to find a hotel that will meet our requirements:

  • Hotel guest rooms reasonably priced,
  • Meeting rooms,
  • A room for hospitality where our food and liquor can be served, and
  • A bottom-line cost to us that can be covered by our registration income.

We recognize the importance of having an RG hospitality room, where we can gather, break bread, drink some wine (and other beverages), and have informal discussions with other Mensans. That’s how new friendships are made and how existing friendships grow. I know that this has been a critically important element in the success of the North Texas RG’s. After all, it’s “A Feast of Pleasures and Delights.” We also recognize that meeting rooms are needed for the presentations and games. And there are other factors we are taking into consideration.

To date, despite contacting more than 35 hotels in the area, and as far away as Tyler, we have not found one that meets our needs. The major obstacle is the ability to bring our own liquor into the hotel. So far none have allowed it and, with one exception, none allow us to bring our own food in. The costs of hotel food and beverage catering is well beyond anything we can afford. Tomorrow Roger will be meeting with yet another hotel he thinks might work and I will also continue looking. As soon as we find the hotel, we will inform the Board and the people on the committee.

Meanwhile we are looking for volunteers to help. Having volunteers to do the work is as important as having a hospitality room. All members of the RG Executive Committee need volunteers for the jobs that fall within their area of responsibility. There are three key positions on the RG Executive Committee that have not been filled: Registration Chair, Games Chair, and Secretary (who will keep the records and progress reports in one place). They and all members of the RG Executive Committee need volunteers for the jobs that fall within their area of responsibility. There will be something for everyone to do, and if the RG is going to be successful, we need volunteers.

Tuesday evening at 7:30 we will be having a Zoom call for all volunteers.

Please contact me or any of the following people to find out what is needed and how you can help:

Treasurer - Roger Durham

Programs - Karen Brack

Games - Open (a member is considering it and if it’s in Tyler there are several volunteers to help)

Hospitality - Anne Whiteman (if we do NOT cook our own food at the hotel)

Hospitality - Paul Whiteman

Communications and Publicity - Gunny Hartman

Registration - Open

Secretary – Open

 2. Old Business

  • New committee chair appointments update
    • Membership committee – Jennifer
    • Publicity – Leza is continuing to follow up to increase social media presence.
  • North Texas Food Bank partnership
    • At least two members have tried to reach out and have not received anything
  • 2022 RG
    • Report submitted by email prior to the meeting is included in the “1. Reports” section of the minutes.
    • Sincere thank you to everyone for being willing to communicate regarding inputs.
    • Other chapters have had to new model their RGs in response to hotels not allowing alcohol to be brought in
      • This is causing difficulty with finding a hotel.
      • Roger is meeting with a hotel that might allow for us to bring alcohol in
      • Proposal will not even be considered for Hilton; Tyler Hotel over promised.
      • Committee meeting Tuesday – anyone who wants can volunteer! – volunteers can help make it successful by making it their own.
    • Income in registration fees needs to cover costs for printing programs, costs for hotel, etc.
      • $35 for March April May June
      • $75 for July/Aug
      • $115 late registration
      • ~103/person for budget = 7700
    • Cash bar/lowest food costs would be ~33,000 & budget would be about $7700.
      • Therefore, we are trying to find a hotel that will let us bring in our own food/alcohol.

 3. New Business

  • We need board members to sign up for the column in the M-Aura.
    • Board members should be on the look out for an email to sign up from Aaron this month. Please sign up!! 
    • Leza asked for an approximate word count.
      • Per Bill Rock, M-Aura Editor, word count should be between 300-400 words.
      • April - Leza (due March 10)
      • May - ??? (due April 10)
      • June - ??? (due May 10)
      • July - ??? (due June 10)
      • August - ??? (due July 10)
      • September - ??? (due August 10)
      • October - Collene (due September 10)
      • November - ??? (due October 10)
      • December - Aaron (due November 10)
    • MAura mailing costs
      • Question from Chris (floor) – can we curtail the print edition to save money?
        • Email only would help eliminating the largest cost to the chapter.
        • Some members still want a printed copy – could send a black & white copy – or send like a one page notice out and reference the full electronic copy. 
        • Significantly reduce the costs without eliminating the printed copy. Most of our budget is spent on the newsletter.
        • Printing in B&W is $50/month less than color printer – more significant savings when shortening the newsletter. Maybe we can move to quarterly or every 9 months?
        • The board will move this to next month’s agenda to figure out the best way to proceed
      • Leza requested an email address with a northtexasmensa extension – was directed to speak with Andy.

Motion to adjourn by Leza, meeting unanimously adjourned 6:54 pm  

December 12, 2021 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:11 pm by President George Schmidt. Attendees included: President George Schmidt, Vice President Aaron Adair, Treasurer Roger Durham, Substitute Secretary Jennifer Wallace, and Board Members at Large: Cathy Allshouse and Jennifer Green. Present by Zoom:  Board Member at Large:  Jessica Helphrey.  Not Present:  Secretary Anne Whiteman.

Reports

Secretary – Whiteman – The proposed November 2021 Board Meeting Minutes were circulated electronically. Durham moved, Green seconded to approve the minutes as presented, which passed unanimously. 

Treasurer – Durham – The November 30 bank account balance was $20,410.04 together with a note receivable of $10,000.00, showing a decrease in net worth to $30,410.04, compared to net worth of $31,347.92 on October 31. Income of $1032.87 and expenses of $1,691.75 generated a net deficit of $658.88 for the month of November 2021, entirely due to a semi-annual postage deposit of $720.00 for mailing the M-AURA. The board accepted it with thanks.

President – President Schmidt prepared the following agenda of topics to discuss:

  • December Honors – Semper Servitium
    • Bill Rock, Randy Brack, and Ralf Kittenbacher will be honored tonight for their many years of self-less service
  • Installation of Officers and Board Members for 2022
    • The following were elected to the 2022 NTM Board of Directors:

• President: Aaron Adair

• Vice President: Collene Goldman

• Secretary: Jennifer Wallace

• Treasurer: Paul Whiteman

• Board Members at Large: Cathy Allshouse, Leza Mesiah, and Hutton Kinder

  • Next Board Meeting: January 16, 2021
    • Newly elected members of the board will receive the updated Handbook within a few days of the December board meeting
      • The election code is being updated – the proposed code should be used going forward and the election committee will vote on the code to be used.

Membership – Paul Whiteman – provided the following report:

  • As of November 30th, NTM had 1,177 members, which includes 8 new members: 3 joined, 3 lapsed members rejoined, and 2 moved in. No members left.

Ombudsman - Randy Brack – Nothing to report.

(Helphrey) Scholarship Chair – Jessica Helphrey – Scholarship applications are continuing to come in – currently have approximately 30.

(Helphrey) Publisher/Circulation Manager – Val Beasley – Nothing to report.

(Helphrey) Social and Communications – Jessica Helphrey – Nothing to report.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Nothing to report.

(Allshouse) Proctor/Testing Coordinator – Deborah Lockhart – No testing recently but testing is beginning again.

(Allshouse) Programs – Cathy Allshouse – is working on lining up speakers; does not have anyone firm going into 2022. Please provide suggestions if you have them.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – Holiday crafts were planned for December – 6-8 children attended. January will be a movie night via Zoom.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report.

(Green) Editor – Bill Rock – January M-AURA will be sent to the printer after receiving one more column and a scholarship event.

(Green) Regional Gathering – Aaron Adair – The virtual Regional Gathering occurred November 26 – 27.  See old business.

Old Business:  

  • RG Update – Virtual RG.
  • Was well attended although both social events were cancelled due to lack of RSVPs.
  • The Zoom events had between 4-14 attendees
  • The informal social gathering on Saturday was attended by 8 people across 3 regions.

New Business:

  • Election Results.
    • A total of 21 ballots were valid and counted by the election committee at the home of committee member Andy McKellar on Tuesday, November 16th. None of the ballots were found to be spoiled in their entirety, although three (3) were not marked in such a way as to be counted for tabulating board member at large:

• President: Aaron Adair (unopposed) elected 21 votes

• Vice-President: Collene Goldman elected 11 votes; Ken Roberts 10 votes

• Secretary: Jennifer Wallace (unopposed) elected 21 votes

• Treasurer: Paul Whiteman (unopposed) elected 21 votes

• Board Member at Large:

Candidate

Round 1

Round 2

Round 3

Cathy Allshouse

14

---

---

Hutton Kinder

0

5

18

Leza Mesiah

4

13

---

TOTAL VOTES

18

18

18

Motion to adjourn made by Schmidt, seconded by Durham, and passed unanimously. Meeting adjourned at 6:21 pm. Submitted as Board Proceedings pending approval as Minutes by Wallace, NTM Secretary for 2022.

January 16, 2022 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

      A Not-for-Profit Corporation

Meeting called to order at 6:05 pm by President Aaron Adair.

Attendees included:

  • President: Aaron Adair
  • Vice President: Collene Goldman
  • Treasurer: Paul Whiteman
  • Secretary: Jennifer Wallace
  • Board Members at Large: Cathy Allshouse, Hutton Kinder, Leza Mesiah
  • Members & outgoing board members present: Bill Rock, Roger Durham, Randy Brack, Anne Whiteman, Spenser N., Deborah Lockhart,

ReportsNote: Board meeting was via Zoom due to COVID concerns presented by the board in the week leading up to the meeting.

Secretary Wallace – The proposed December 2021 Board Meeting Minutes were circulated electronically. No changes were requested; therefore, the minutes are approved.

Treasurer Whiteman – Treasurer’s report submitted by email:

The December 31 bank account balance was $20,353.23 with a note receivable of $10,000.00, showing a decrease in net worth to $30,353.23 compared to net worth of $30,410.84 on November 30.  Income of $1,004.67 and expenses of $1,091.18 generated a net deficit of $86.51 for the month of December 2021, entirely due to an unbudgeted expense of $244.75 for purchase of the "Semper Servitium" awards.

For the entire year 2021, income of $12,605.06 and expenses of $13,643.96 resulted in a deficit of $1,038.90, due in part to the unbudgeted costs of the aforementioned awards and the July 4th party, and partly to postage costs for the M-Aura being over budget.  The excess postage expense, however, was largely due to the timing of our postage deposits, as some of that cost was for mailings that took place in late 2020, and some for mailings that will occur in the early part of 2022.

  • The new board is obligated to review the prior year’s expenditures. This must be done by a disinterested party to last year’s expenditures. Durham was not a check signer last year so is able to perform that review and offered to do so. President Adair accepted the offer with thanks.
  • Budget of $1300 requested for January expenses.
    • Motion by Durham to approve this request.
    • Motion passed unanimously.
  • Collene asked about the Note Receivable.
    • It was explained that this is a loan to the Mensa Scholarship Foundation. The interest rate is 4% and note is callable at the time the North Texas Mensa board would request it.  We receive a payment of $100/quarter.

President – Adair

  • December Honors – Semper Servitium
    • First annual awards
      • Roger, Bill, Randy, & Raff were honored, and the intent is to continue this annual award
    • Next Board Meeting: February 20, 2022
      • Scheduled to be at the Preston Towers Condominiums per usual.

 

Membership – Paul Whiteman

  • Total Members:  1194
  • New Members:    16
  • Joined:     10
  • Rejoined:   5
  • Move In:  1
  • Members Leaving:  1 (Move out)

AGENDA

President – Adair prepared the following agenda of topics to discuss:

  1. Ombudsman – (vacant)
  • Randy Brack is current Ombudsman, but 3-year term expires on Jan 20, 2022.
  • Historically, report is given annually, and issues are categorized as Major, Moderate & Minor.
    • Randy reports 3 minor issues in 2021.
  • If a new ombudsman is selected today, Randy offered to immediately resign so there is no overlap.
  • New ombudsman will begin Jan 17, 2022, so Randy’s resignation is accepted and recognized at Jan 16, 2022.
  1. (Mesiah) Scholarship Chair – Jessica Helphrey
  • Scholarship We have 255 Applications Jessica will be weeding through the disqualifiers. Ralph K has agreed to help in person with judging and they would WELCOME others. Please help. There is no meeting place yet and suggestions or ideas for a location please let Jessica know. That meeting is scheduled for Sunday Jan.30th at 1pm and it can be done virtually via Zoom. Please contact Jessica H. This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Collene volunteered her house & she will be in contact with Jessica to coordinate. Should expect about 6-10 attendees.
  1. (Mesiah) Publisher/Circulation Manager – Val Beasley
  • No reports
  1. (Mesiah) Social & Communications – Jessica Helphrey
  • No report
  1. (Mesiah) Publicity – Vacant
  • Questions from Mesiah regarding social media accounts: Do they exist & if so who owns them?
  • It was suggested the Leza can do some research regarding these so that we can get them activated & that Karen Brack might have some information. R Brack quickly checked with K Brack.
    • Randy reported back that K Brack made the Facebook account years ago and was/is the administrator. She does not remember if she made anyone else admin. She does not remember much about it.
    • Karen's email is This email address is being protected from spambots. You need JavaScript enabled to view it. if Mesiah would like to contact her about it.
    • We did at one time at least have a Twitter account. Mike Magolnick had started it and had the credentials.
    • Same with the North Texas Mensa page. R Brack has access to it but didn’t have the credentials handy. We also have a North Texas Mensa Facebook group.  K Brack would be more adept at helping there.
    • Mike Magolnick might have more info and his email is: This email address is being protected from spambots. You need JavaScript enabled to view it.
  1. (Allshouse) Webmaster – Andy McKellar
  • New email for Andy: Andy McKellar (This email address is being protected from spambots. You need JavaScript enabled to view it.)
  • Nothing new – he does need to be made aware of any new appointed positions & any changes the board makes. Please note that he has a new email address.  This email address is being protected from spambots. You need JavaScript enabled to view it.
  1. (Allshouse) Proctor/Testing Coordinator – Deborah Lockhart
  • No report

 

  1. (Allshouse) Programs – Cathy Allshouse
  • No speaker at this time for February
  • March presentation will be on beginning genealogical research. Cathy will provide snacks for the February meeting. 
  1. (Allshouse) Calendar – Sara Hawkins
  • Cathy will begin to email the membership regarding monthly meetings.
  • (Kinder) Gifted Children – Bill Rock
  • 7 people attended the showing of the Social Dilemma
  • Book club on the 6th of Feb
  • Indoor climbing on the 20th
  • A column will appear in the next M-Aura
  • (Kinder) Editor – Bill Rock
  • (Kinder) S.I.G.H.T. – Gunny Hartman
  • There have been no requests for S.I.G.H.T. services over the past month.
  • (Kinder) Regional Gathering – Aaron Adair
  • Collene will be heading the Regional Gathering this year as the New VP.
  • Old Business
  • New committee chair appointments
    • Adair as president has a goal to get more people involved.
    • Publicity chair is a high priority
      • Cannot be a board member, but can be a member at large
      • We want to increase our social media presence.
    • Membership needs to be headed up as well.
    • Trying to get more people involved.
    • Everyone on this meeting – please consider who would be good for this – and reach out to Aaron with ideas on people that might be a good fit/interested.
  • Ombudsman board appointment
    • Two names were given to Aaron
      • Roger Durham & Karen Brack
    • Paul Whiteman motioned to appoint Roger Durham, 2nd by Collene.
    • Board vote was unanimous.
    • Appointment will begin Monday January 17th, 2022.

 

 

  1. New Business
  • M-Aura “From the President” articles
    • Collene wrote the article for current issue.
      • Aaron does not mind writing but would love to have the membership to hear from the entire board, so he is asking that we each submit an article for this column.  It can be anything – can be a bio, can be an article, can be an interesting MENSA subject.
    • Communication
      • Andy had a couple emails bounce back, please make sure he has the Board’s correct email addresses.
      • Leza is not receiving the emails from the NTM-Board group
      • Can email Andy at This email address is being protected from spambots. You need JavaScript enabled to view it. if there are continued issues.
    • Charitable Work
      • Aaron would like us to be more visible to the North Texas community & one of the ways he is like to do this is through charitable work.
      • April is Mensa Volunteer week and Aaron would like us to participate.
      • Think about ways we can reach out to our community & get members involved as well. Send ideas & thoughts to Aaron.
    • 2022 RG
      • Collene will be leading the charge to get this committee formed and started working on the 2022 RG.
        • Collene would like to get sponsorship for this event.
        • Put a call out in the next M-AURA for committee members.
      • Hope is to have an in-person RG in 2022.

 

  • From the floor
  • Anne volunteered to order nametags for the new officers & Committee members – or she can show someone else how to do it.
  • We will put an order in after the February meeting is once all positions are filled. Anne will have an estimated list of the name tags needed & cost so the board can vote on the expense next month.

Motion to adjourn made by Leza, seconded by Collene, and passed unanimously. Meeting adjourned at 7:07 pm. Submitted as Board Proceedings pending approval as Minutes by Wallace.

November 14, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:11 pm by President George Schmidt.  Attendees included: President George Schmidt, Vice President Aaron Adair, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large: Cathy Allshouse and Jennifer Green. Present by Zoom:  Board Member at Large:  Jessica Helphrey.

Reports

Secretary – Whiteman – The proposed October 2021 Board Meeting Minutes were circulated electronically.  Durham moved, Green seconded to approve the minutes as presented, which passed unanimously. 

Treasurer – Durham – The October 31 bank account balance was $21,068.49 together with a note receivable of $10,000.00, showing a decrease in net worth to $31,068.49, compared to net worth of $31,222.06 on September 30.  Income of $1091.01 and expenses of $1,244.58 generated a net deficit of $153.57 for the month of September 2021, entirely attributable to the cost of the Fall New Members’ Party.  The board accepted it with thanks.

President – President Schmidt prepared the following agenda of topics to discuss:

  • December Honors – Semper Servitium
    • Durham moved to spend $200 to get the awards; Adair seconded; the board unanimously approved.
  • Election of Officers and Board Members at Large for 2022
    • Election is tonight – Election Chairperson Gunny Hartman is here to run the election.
  • Next Board Meeting: December 12, 2021.

Membership – Paul Whiteman – provided the following report:

  • As of October 31st, NTM had 1,172 members, which includes 46 new members: 6 joined, 21 lapsed members rejoined, and 19 moved in. 25 members left due to: 1 deceased and 24 moving out.  Whiteman suggested that maybe 20 people moved in and out of this area in one month, or National is “catching up” on their member movements.

Ombudsman - Randy Brack – Nothing to report.

(Helphrey) Scholarship Chair – Jessica Helphrey – Scholarship applications are slowly rolling in – currently have approximately 14.  Helphrey has been communicating with Douglas Williams from National.

(Helphrey) Publisher/Circulation Manager – Val Beasley – nothing reported.

(Helphrey) Social and Communications – Jessica Helphrey – Nothing to report.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Website seems to be okay, with no real news.

(Allshouse) Proctor/Testing Coordinator – Deborah Lockhart – No testing recently. 

(Allshouse) Programs – Cathy Allshouse – For December’s general meeting, we will be honoring 3 extraordinary volunteers for their “Semper Servitium” service.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – 2 families showed up at the Dallas Museum of Art yesterday.  Holiday crafts are planned for December.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report.

(Green) Editor – Bill Rock – December M-AURA was sent to the printer.

Old Business:  

  • RG Update – Virtual RG – 9 speaker slots – 4 committed, 2 tentative, 3 available.
    • Friday, 11/26/21, 4 – 6 PM – Belgium chocolate and whiskey tasting at Playwright Pub in Dallas. $50/person
    • Friday evening will feature comedy events by Tim Mooney for $10 / person.
    • Saturday, 11/27/21 at 6 PM – Craft Cocktail Class at The People’s Last Stand at Mockingbird Station – $50/person. Social time to follow from 8 – 10 PM.
    • Schedule and speaker bios will be sent out this week.
  • Awards Ceremony in December – Cathy will notify recipients and will order the awards.

New Business:

  • Durham brought up the fact that technically the votes shouldn’t be counted until the 15th of November. The Vice President position is the only one that is contested, so the counting of the ballots will be done on Tuesday, November 16th, 2021, to allow time for all mail-in votes to be received.

Motion to adjourn made by Whiteman, seconded by Durham, and passed unanimously. Meeting adjourned at 6:32 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.