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July 16, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:05p.m. by President Ken Roberts.
Attendees: Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Ambre Caperton, Chris Nixon, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The June 11, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on July 15; Hartman moved to adopt the minutes as corrected and distributed, Caperton seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $24,029.67 together with a note receivable of $10,000.00.  Income of $1,085.58 and expenses of $968.88 generated a net surplus of $116.70 for the month of June 2017; report received with thanks.

President – President Ken Roberts presented the President’s Report.

  1. The President reported on the need to recruit members of and a chairman for the Nominating Committee, responses not inspiring. Bill Rock indicated interest, Durham moved that he be appointed chair, seconded by Caperton, unanimously passed.  Chris Cree was contacted during the meeting.  Preference is for experienced members. Sara Hawkins accepted the position as Chair of the Nominating Committee, and Bill Rock, Karen Hess, and Bob Hemphill accepted member positions on the Committee. Cookie Neely accepted a position as alternate.  Laura Stuart, Carol Borchard, and Deborah Lockhart agreed to serve on the Election Committee, and Andy McKellar volunteered to be the alternate member.  There is still an opening for a Chair of the Election Committee.
  2. NTM won an Emerald Award from American Mensa, for the largest membership [groups over 1000 members], for variety of programs, number of tests, activities, etc.
  3. Some vacancies remain to be filled.
  4. Nathaniel Ford resigned from the Board for personal reasons. The President appointed Karen Brack, who accepted.

Membership – Anne Whiteman, absent.  As of June 30, 2017, 1199 members reported.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman, but as to by-laws, the National Bylaws Committee has given NTM approval to submit our proposed bylaws to our membership for balloting, and the proposed bylaws will be printed in the August M-Aura.  Motion to authorize a by-laws referendum to be conducted by the Elections Committee in November in conjunction with the general election and on same ballot, moved by Durham, seconded by Caperton, passed unanimously.   As noted in June, NTM will be the pilot program under the new Minimum Standard By-Laws, if adopted as part of the general election in November.

RG Report – Paul Whiteman – absent.  Announcement sent to Mensa Bulletin.

Nixon-Webmaster – Paul Whiteman – absent.  Transitioning to another webmaster person who will also do web design and provide access.  Need password and ID for hosting the site to allow access.  Andy is attempting to develop the new website.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.  Gunny has been active in updating the Facebook page, which is linked to Twitter, which enhances coverage.

Brack-Editor - Bill Rock – absent.

Brack-Publisher/Circulation Manager - Val Beasley – no report.

Brack-Proctor/Testing Coordinator - Deborah Lockhart unavailable due to a family matter. Six people tested yesterday at Preston Tower.  Test on August 19 will be at Plano at Escape Experts facility located at 2201 K Avenue Suite A-200 Plano, TX 75074.

Brack-Programs - Bob Hemphill no report beyond tonight’s program.

Caperton-Gifted Children - Bill Rock – The August event will be a tour of the Bureau of Engraving Printing and a courthouse tour on August 10 [one of the children’s father is a judge].

Caperton-S.I.G.H.T. - Gunny Hartman – request Edmund Quah.

Caperton-Scholarship Chair – Ralf Kittenbacher has volunteered to chair this committee again, appointed as of today.  There is no need for additional paperwork submitted asap, but need to inform American Mensa that we would be participating.

Caperton-Calendar - Sara Hawkins absent, no report.

  1. Old Business
  2. No old business.
  3. New Business
  4. No new business. 

Motion to adjourn made by Hartman, seconded by Marshall, unanimously approved. Meeting         adjourned at 7:05p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.