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September 17, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:10p.m. by Vice President Gunny Hartman. Attendees:  Treasurer Roger Durham, Secretary John M. Marshall, Ambre Caperton, Karen Brack, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The August 20, 2017, Board Meeting minutes were circulated; corrections were submitted to the Acting Secretary and incorporated in the minutes circulated on September 3; Karen Brack  moved to adopt the minutes as corrected and distributed,  Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,756.10 together with a note receivable of $10,000.00.  Income of $1,139.15 and expenses of $2197.75 generated a net deficit of $1058.60 [due primarily to postage and printing for M-Aura] for the month of August 2017; report received with thanks.

President – Vice President Hartman presented the President’s Report:

  1. The President on the RG registration push.
  2. Vacancies: Social Media Coordinator; Public Relations
  3. New Members Party, October 26
  4. November meeting to be held on November 19: By-laws approval and election of officers to be held immediately after board meeting.

Membership – Anne Whiteman, absent, but submitted membership.  As of September 17, 2017, 1206 members reported, up from 1189 on August 20, 2017.  Durham pointed out that the numbers from American Mensa do not match the number for which we were paid [one more member paid for than counted on their report].

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman.  By-laws Committee report sent to M-Aura along with verbiage for the Election Committee.  The editorial requesting an amendment cannot feasibly be done prior to the November election.

RG Report – Paul Whiteman – November 23, 24, 25, 26. 35 already registered [mostly online], on pace with last year; the email blast for early registration did not go out; hotel on board at $106/night room rate [96 room nights is minimum] with breakfast vouchers, speakers to start at 9:30a.

Nixon-Webmaster – Andy McKellar – Passwords and ID’s; still have problems with online registration, but there is expectation of improvement shortly; Steve Hess will assist in cleanup of website in future. About 12 members who have not been able to log in, some also hackers who will be purged out.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it., and will be included on future distribution of minutes.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock –  Holding M-Aura until September 18 and then send to publisher.

Brack-Publisher/Circulation Manager - Val Beasley – October M-Aura ready to go.

Brack-Proctor/Testing Coordinator - Deborah Lockhart – Two people took test, two failed to show up.

Brack-Programs - Bob Hemphill – “Dallas Rock”.

Caperton-Gifted Children - Bill Rock – No one attended for Trash Bash; October a Fun Run; November will be a cooking and movie program.

Caperton-S.I.G.H.T. - Gunny Hartman – Amanda Vermillion will visit in October, looking for a place to stay.

Caperton-Scholarship Chair – Ralf Kittenbacher – no report.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. No old business.
  3. New Business
  4. NTM has been asked if we will have another Bobbie Burns Birthday Bash [25+ year tradition], will be held on Friday [to avoid conflict with AA], checking availability of kitchen staff. Four course meal, plus Scotch tasting.  Board asked to subsidize it up to $1000: so moved by Durham, seconded by Marshall, unanimously approved.

Motion to adjourn made by Marshall, seconded by Amberton, unanimously approved. Meeting      adjourned at 7:02p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.