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November 19, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03 pm by President Ken Roberts. Attendees:  Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Karen Brack, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The October 15, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on November 18; Karen Brack moved to adopt the minutes as corrected and distributed, Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,714.39 together with a note receivable of $10,000.00.  Income of $1133.54 and expenses of $1203.10 generated a net deficit of $69.56 for the month of October 2017; report received with thanks.

President – Ken Roberts presented the President’s Report:

  1. The President on the RG. Typo in Mensa Bulletin. 70 registered to date, expecting walk-ins to make up the difference [about 1/3 of total], but have not made the guarantee on the hotel room block so far.
  2. The process of the By-Laws vote. Randy Brack says that the process is in order.
  3. Election follow-up: Notification to National, Bank Cards, Website passwords & ID to be passed to new board member, Schedule the January Board meeting – 1/21/18
  4. New member party picked up two new members. Thanks of the Board extended to Gail Spurlock.

Membership – Anne Whiteman, submitted the membership report.  As of November 19, 2017, 1230 members reported, up from 1219 on October 15, 2017.  As in previous months, the numbers from American Mensa do not match the number otherwise reported.  One deceased member.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman. 

RG Report – Paul Whiteman – November 23, 24, 25, 26. 70 already registered [mostly online], o somewhat behind last year; the email blast for early registration will go out tomorrow; hotel on board at $106/night room rate [96 room nights is minimum] with breakfast vouchers, speakers to start at 9:30a.

Nixon-Webmaster – Andy McKellar – Passwords and ID’s; about 50-100 people who have not been able to log in, some also hackers, who will be purged out. There is a number of people (perhaps a hundred or so, but that's a guess) who have been in the database for some time -- years, in some cases -- but never joined, and those who have had time to join but have not done 
so will be purged out. There are also some (number unknown) who have been members in the past, but apparently let their membership lapse. They will be reminded to re-join, and those who do not after a reasonable period will be blocked from logging in (but NOT purged from the 
database).  That group is different from the “lapsed membership list” which is received each month.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it..

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock –  M-Aura went to printer last week and should be out tonight.

Brack-Publisher/Circulation Manager - Val Beasley – 720 copies printed and mailed [20 pages]

Brack-Proctor/Testing Coordinator - Deborah Lockhart – No testing this month.

Brack-Programs - Bob Hemphill – RG program will go to printer tomorrow.

Caperton-Gifted Children - Bill Rock – Seven children, they cooked dinner [chicken parmesan]; will do Dallas Meals on Wheels on Christmas Day.

Caperton-S.I.G.H.T. - Gunny Hartman – no requests.

Caperton-Scholarship Chair – Ralf Kittenbacher – scholarship meeting last Monday.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. None
  3. New Business
  4. None

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting          adjourned at 6:28 p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.