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December 17, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:02pm by President Ken Roberts. Attendees:  Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Chris Nixon, Karen Brack, Regional Ombudsman Randy Brack.  Also present were incoming board members George Schmidt, Anne Whiteman, and Chris Cree, the last via phone connection.

  1. Reports.

Secretary - The November 19, 2017, Board Meeting minutes and Election Results were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on November 20; Karen Brack moved to adopt the minutes as corrected and distributed, Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,736.62 together with a note receivable of $10,000.00.  Income of $1227.73 and expenses of $1205.50 generated a net surplus of $22.23 for the month of November 2017; report received with thanks.

President – Ken Roberts presented the President’s Report

A.The President on the RG, very good party. Karen Brack has volunteered to be the RG Chairman for 2018.

B. Election Committee Report presented by Laura Stuart: President-Eric “Gunny” Hartman; Vice President–John M. Marshall; Secretary-Roger Durham; Treasurer-Doug Fix; Board Members at Large-Place 1-Chris Cree, Place 2-Anne Whiteman, Place 3-George Schmidt. Congratulations to newly elected officers and board members. Notification to National, Bank Cards [Gunny and Doug Fix to go in person], Website passwords & ID to be passed to new board members. The January Board meeting is scheduled for January 21, 2018.

Membership – Anne Whiteman, submitted the membership report.  As of December 17, 2017, 1245 members reported, up from 1230 on November 19, 2017.  As in previous months, the numbers from American Mensa do not match the number otherwise reported.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman.  By-laws have effective date of November 27, 2017, following approval of National.  By-Laws Committee deemed disbanded as of November 27.

RG Report – Paul Whiteman, presented by Roger Durham – Had 106 registered, down from 157 in 2016  Some fees were returned, with the result that there was a deficit of $54.23.  Durham moved to reimburse committee to maintain seed money fund, seconded by Karen Brack, passed unanimously.  Good speaker program.  Amber Caperton did well with the games. Hotel very responsive.

Nixon-Webmaster – Andy McKellar – Website stable, but need to take down the RG registration page for work.  Still working on disallowing people access, has found 25 so far, none is frequent login.  Hackers on the site are not a serious issue.  No need to log onto website to register for RG.  Will be posting new by-laws and remove the old ones.  Same for the new officers and board members.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it.. Big hand.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock –  Reported by email.  MensaConnect.

Brack-Publisher/Circulation Manager - Val Beasley – M-Aura has gone to printer last week to be delivered next week.

Brack-Proctor/Testing Coordinator - Deborah Lockhart – Five tested at Richland College yesterday.  January testing postponed to look for venue, Collin County College a prospect to be explored for March.

Brack-Programs - Bob Hemphill – No report.

Caperton-Gifted Children - Bill Rock – Good turnout for November cooking; will do Dallas Meals on Wheels on Christmas Day; January visit to DFW for flight safety and simulator training. Big hand.

Caperton-S.I.G.H.T. - Gunny Hartman – Joe Panko, looking for SIGHT in London.

Caperton-Scholarship Chair – Ralf Kittenbacher – No report.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. None
  3. New Business
  4. Motion to appoint have RG in 2018 made by Durham, seconded by Roberts, passed unanimously. Motion to appoint Karen Brack as RG Chair by Durham, seconded by Hartman, passed unanimously.
  5. Randy Brack discussed the Officers’ Handbook for the new board members with new by-laws.  Big hand.
  6. New officers and board member sworn in.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting          adjourned at 6:47p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.