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February 17, 2019 Board Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Vice President John Marshall and board member Anne Whiteman arrived late.

1. Reports

Secretary - The proposed January 2019 Board Meeting Minutes were circulated.  Schmidt moved, Cree seconded to approve the minutes as submitted, which passed unanimously.          

Treasurer – Fix reported on the January financials which included income of $2,271.12 and expenses of $798.03, generating net income of $1,473.09 for the month of January.  Net assets were $33,117.65 as of January 31, 2019.  Report received with thanks.  A proposed budget for the year was then submitted.  After discussion Fix added $260.00 to Gifted Youth, $120 for General Meeting refreshments, $37 to election expense, and $170 to miscellaneous.  Marshall moved, Schmidt seconded, to adopt the budget as amended.  Approved unanimously.  Estimated total income for the year is $15,143.00, with total expenditures of $14,459.00.  A summary of the approved budget is attached hereto as Attachment A. 

President – Hartman presented the President’s Report.  He began by reminding everyone that annual memberships expire next month, and that any Board member whose membership is not renewed prior to the April Board meeting will be automatically removed from office.  He pointed out the need to find a committee or at least a chair for the Spring New Members’ Party, and reminded everyone that the next Board Meeting will be held on March 17, 2019.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of January 31, NTM had 1,241 members, up from 1,214 on December 31.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported by email that the newsletter went to the printer on Friday.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – nothing to report.               

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – reported that 3 candidates were tested at the Culture Fair test session on February 16.

(Whiteman) Programs – Karen Brack reported that this month’s program will be a speaker on teas.  Next month’s program will be on human/computer interface technology.

(Whiteman) Calendar - Sara Hawkins – Nothing to report.

(Schmidt) Gifted Children - Bill Rock reported by email that the February event, building synthesizers from kits, was attended by 12 families.  He requested $200 to offset the cost of a NuMinds enrichment course, probably in May.  This was included in the approved budget.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Durham moved, Marshall seconded, that the 2018 RG Committee be discharged with the Board’s thanks.  Passed unanimously.

2. Old Business:

New Members’ Party – Whiteman will contact possible hosts.

New Election Code – Durham moved, Whiteman seconded, to adopt the Ombudsman’s proposed election code as corrected following last month’s meeting.  Passed unanimously.

                        2019 RG – Marshall moved, Fix seconded, to hold a Regional Gathering over Thanksgiving weekend in 2019.  Passed unanimously.  The Board was then asked to help find an RG Chair for this year.

3. New Business: Marshall moved, Cree seconded, to appoint Anne Whiteman as 2019 RG Co-Chair, with another Co-Chair to be identified later. Passed unanimously. 

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved.  Meeting adjourned at 7:00 p.m.  Submitted by Roger Durham, NTM Secretary.


                                                            Attachment A


AML Subsidy 13,714.00

Loan Interest 400.00

M-Aura Advertising 0.00

NMP Income 0.00

RG Income 1,029.00

Total Income 15,143.00


Election Expense 70.00

General Meeting 600.00

Gifted Children 560.00

M-Aura Printing 7,600.00

M-Aura Postage 1,800.00

Mailing Supplies 480.00

Membership Expense 400.00

Miscellaneous 410.00

Scholarship 1,000.00

Storage Unit 924.00

Testing Expense 240.00

Website 375.00

Total Expenses 14,459.00

Overall Surplus/(Deficit) 684.00