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October 15, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:02 pm. by President Ken Roberts. Attendees:  Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Ambre Caperton, Karen Brack, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The September 17, 2017, Board Meeting minutes were circulated; corrections were submitted to the Acting Secretary and incorporated in the minutes circulated on October 3;     Hartman moved to adopt the minutes as corrected and distributed,  Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,756.10 together with a note receivable of $10,000.00.  Income of $1127.61 and expenses of $1099.76  generated a net surplus of $27.85 for the month of September 2017; report received with thanks.

President – President Roberts presented the President’s Report:

  1. The RG registration push; email blast to go out from Anne.
  2. The Chuck Adkins Memorial Bobbie Burns Birthday Bash, Friday, January 26, 2018, same location as last year.
  3. New Members Party, October 28, email blast by Anne, should have registration forms available for RG and for testing as well.
  4. November a big month: regular meeting to be held on November 19: By-laws approval and election of officers to be held immediately after board meeting; RG.

Membership – Anne Whiteman submitted membership report by email.  As of October 15, 2017, 1219 members reported, up from 1206 on September 17, 2017.  Durham pointed out that the numbers from American Mensa do not match the number for which we were paid.   

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman.  By-laws Committee report published in M-Aura along with verbiage for the Election Committee. 

RG Report – Paul Whiteman – November 23, 24, 25, 26.  38 already registered [mostly online], on pace with last year; registration rate goes up on November 15; the email blast for early registration to go out; hotel on board at $106/night room rate [96 room nights is minimum] with breakfast vouchers, speakers to start at 9:30a. Karaoke on Thursday night; dance will be Saturday night [theme is 2020’s].  Andy McKellar does beer tasting; Lori Roberts will handle wine, bourbon, sausage, soda tasting.  

Nixon-Webmaster – Andy McKellar – There is no change from the previous month’s report.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it., and has been included on future distribution of minutes.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock – M-Aura first draft available for review, to be submitted Tuesday at the latest.

Brack-Publisher/Circulation Manager - Val Beasley –

Brack-Proctor/Testing Coordinator - Deborah Lockhart – Yesterday, we had three [of four who had signed up] take the test; next test at Preston Tower on October 21, with 10 people signed up; no testing session scheduled for RG; last test of 2017 on December 17.

Brack-Programs - Bob Hemphill – RG Programs: starting Friday at 0930 [Ann Drum - carbon tax]; 1100 [Leanne Young- brain health and optimization]; 1100 [Larry Howe - solarization of home]; [dealing with police]; [health care]; Saturday 0930 [David Bruce – Floods and Climate Change]; 1330 [Dr. David Grantham – terrorism in South America]; [makeup artist]; [martial artist on history and spirituality of MA]. Additional programs may be confirmed later.

Caperton-Gifted Children - Bill Rock – November will be a cooking and movie program; December to be a Meals on Wheels event.

Caperton-S.I.G.H.T. - Gunny Hartman – No request for services.  Amanda Vermillion visited in October and had a very good time; stayed with Jason Day.

Caperton-Scholarship Chair – Ralf Kittenbacher – no report.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. Heroic Inner Kids – Caperton asking for free charity advertising. Following discussion                   the policy against free advertising in M-Aura will remain.
  3. New Business
  4. J. Ray Wood has withdrawn from election for Board Member at Large
  5. The Chuck Adkins Memorial Bobbie Burns Bash is kilt optional.

Motion to adjourn made by Durham, seconded by Marshall, unanimously approved. Meeting         adjourned at 7:01pm.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

September 17, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:10p.m. by Vice President Gunny Hartman. Attendees:  Treasurer Roger Durham, Secretary John M. Marshall, Ambre Caperton, Karen Brack, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The August 20, 2017, Board Meeting minutes were circulated; corrections were submitted to the Acting Secretary and incorporated in the minutes circulated on September 3; Karen Brack  moved to adopt the minutes as corrected and distributed,  Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,756.10 together with a note receivable of $10,000.00.  Income of $1,139.15 and expenses of $2197.75 generated a net deficit of $1058.60 [due primarily to postage and printing for M-Aura] for the month of August 2017; report received with thanks.

President – Vice President Hartman presented the President’s Report:

  1. The President on the RG registration push.
  2. Vacancies: Social Media Coordinator; Public Relations
  3. New Members Party, October 26
  4. November meeting to be held on November 19: By-laws approval and election of officers to be held immediately after board meeting.

Membership – Anne Whiteman, absent, but submitted membership.  As of September 17, 2017, 1206 members reported, up from 1189 on August 20, 2017.  Durham pointed out that the numbers from American Mensa do not match the number for which we were paid [one more member paid for than counted on their report].

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman.  By-laws Committee report sent to M-Aura along with verbiage for the Election Committee.  The editorial requesting an amendment cannot feasibly be done prior to the November election.

RG Report – Paul Whiteman – November 23, 24, 25, 26. 35 already registered [mostly online], on pace with last year; the email blast for early registration did not go out; hotel on board at $106/night room rate [96 room nights is minimum] with breakfast vouchers, speakers to start at 9:30a.

Nixon-Webmaster – Andy McKellar – Passwords and ID’s; still have problems with online registration, but there is expectation of improvement shortly; Steve Hess will assist in cleanup of website in future. About 12 members who have not been able to log in, some also hackers who will be purged out.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it., and will be included on future distribution of minutes.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock –  Holding M-Aura until September 18 and then send to publisher.

Brack-Publisher/Circulation Manager - Val Beasley – October M-Aura ready to go.

Brack-Proctor/Testing Coordinator - Deborah Lockhart – Two people took test, two failed to show up.

Brack-Programs - Bob Hemphill – “Dallas Rock”.

Caperton-Gifted Children - Bill Rock – No one attended for Trash Bash; October a Fun Run; November will be a cooking and movie program.

Caperton-S.I.G.H.T. - Gunny Hartman – Amanda Vermillion will visit in October, looking for a place to stay.

Caperton-Scholarship Chair – Ralf Kittenbacher – no report.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. No old business.
  3. New Business
  4. NTM has been asked if we will have another Bobbie Burns Birthday Bash [25+ year tradition], will be held on Friday [to avoid conflict with AA], checking availability of kitchen staff. Four course meal, plus Scotch tasting.  Board asked to subsidize it up to $1000: so moved by Durham, seconded by Marshall, unanimously approved.

Motion to adjourn made by Marshall, seconded by Amberton, unanimously approved. Meeting      adjourned at 7:02p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

July 16, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:05p.m. by President Ken Roberts.
Attendees: Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Ambre Caperton, Chris Nixon, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The June 11, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on July 15; Hartman moved to adopt the minutes as corrected and distributed, Caperton seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $24,029.67 together with a note receivable of $10,000.00.  Income of $1,085.58 and expenses of $968.88 generated a net surplus of $116.70 for the month of June 2017; report received with thanks.

President – President Ken Roberts presented the President’s Report.

  1. The President reported on the need to recruit members of and a chairman for the Nominating Committee, responses not inspiring. Bill Rock indicated interest, Durham moved that he be appointed chair, seconded by Caperton, unanimously passed.  Chris Cree was contacted during the meeting.  Preference is for experienced members. Sara Hawkins accepted the position as Chair of the Nominating Committee, and Bill Rock, Karen Hess, and Bob Hemphill accepted member positions on the Committee. Cookie Neely accepted a position as alternate.  Laura Stuart, Carol Borchard, and Deborah Lockhart agreed to serve on the Election Committee, and Andy McKellar volunteered to be the alternate member.  There is still an opening for a Chair of the Election Committee.
  2. NTM won an Emerald Award from American Mensa, for the largest membership [groups over 1000 members], for variety of programs, number of tests, activities, etc.
  3. Some vacancies remain to be filled.
  4. Nathaniel Ford resigned from the Board for personal reasons. The President appointed Karen Brack, who accepted.

Membership – Anne Whiteman, absent.  As of June 30, 2017, 1199 members reported.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman, but as to by-laws, the National Bylaws Committee has given NTM approval to submit our proposed bylaws to our membership for balloting, and the proposed bylaws will be printed in the August M-Aura.  Motion to authorize a by-laws referendum to be conducted by the Elections Committee in November in conjunction with the general election and on same ballot, moved by Durham, seconded by Caperton, passed unanimously.   As noted in June, NTM will be the pilot program under the new Minimum Standard By-Laws, if adopted as part of the general election in November.

RG Report – Paul Whiteman – absent.  Announcement sent to Mensa Bulletin.

Nixon-Webmaster – Paul Whiteman – absent.  Transitioning to another webmaster person who will also do web design and provide access.  Need password and ID for hosting the site to allow access.  Andy is attempting to develop the new website.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.  Gunny has been active in updating the Facebook page, which is linked to Twitter, which enhances coverage.

Brack-Editor - Bill Rock – absent.

Brack-Publisher/Circulation Manager - Val Beasley – no report.

Brack-Proctor/Testing Coordinator - Deborah Lockhart unavailable due to a family matter. Six people tested yesterday at Preston Tower.  Test on August 19 will be at Plano at Escape Experts facility located at 2201 K Avenue Suite A-200 Plano, TX 75074.

Brack-Programs - Bob Hemphill no report beyond tonight’s program.

Caperton-Gifted Children - Bill Rock – The August event will be a tour of the Bureau of Engraving Printing and a courthouse tour on August 10 [one of the children’s father is a judge].

Caperton-S.I.G.H.T. - Gunny Hartman – request Edmund Quah.

Caperton-Scholarship Chair – Ralf Kittenbacher has volunteered to chair this committee again, appointed as of today.  There is no need for additional paperwork submitted asap, but need to inform American Mensa that we would be participating.

Caperton-Calendar - Sara Hawkins absent, no report.

  1. Old Business
  2. No old business.
  3. New Business
  4. No new business. 

Motion to adjourn made by Hartman, seconded by Marshall, unanimously approved. Meeting         adjourned at 7:05p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

August 20, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:04p by President Ken Roberts.
Attendees:  Treasurer Roger Durham, Board Members at Large Chris Nixon, Karen Brack and Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - John Marshall, absent, distributed the final July 2017 Board Meeting minutes via email.   Karen Brack did not receive the July minutes via email and Ken indicated he will resend. Durham moved to approve the minutes as submitted, Nixon seconded, unanimously approved.

Treasurer - Roger Durham reported; July 2017 financials reflect a bank account balance of $23,514.70 together with a note receivable of $10,000 for a total of $33,814.70.  The month of July finished with a deficit of $214.97 as a result of increased costs to publish the M-Aura with by-laws.

President –President Ken Roberts

  1. American Mensa awarded the Emerald Award to the North Texas Chapter for outstanding service. Also, Roger Durham received the Distinguished Service Award from American Mensa.
  1. Welcome to Karen Brack as the new Member at Large. Karen is thrilled to be here.
  1. The Election Committee has been established as below (still need an alternate or an additional member in which Andy would move to alternate):
  • Chairman – Laura Stuart
  • Deborah Lockart
  • Carol Borchardt
  • Andy McKellar
  1. RG Registration Push – Please mention at any Mensa events/functions. RG Committee Members receive the lowest regular rate regardless of registration time.  Paul Whiteman to provide org chart of RG Committee Members.  Ken to include mention in President’s Column each month.  Email drop scheduled for September (highlighting expiration of early bird rate), additional email in October (highlight tastings and dance) and November (TBD).  Paul Whiteman will confirm we are utilizing the same DJ as last year.  Paul Whiteman indicated there is still a need for a Programming Chair.
  1. Vacancies – Social Media Coordinator and Public Relations remain vacant. Karen Brack indicated an interest in Public Relations position.
  2. New Member Party in October – in need of a place to host. Need to identify place in advance of October M-Aura publishing (September 9th).
  1. November meeting will be on November 19th – By-Laws approval and elections will be held immediately following the Board meeting.

Membership –

Anne Whiteman reported – National is indicating that reports are “in-real time” causing the discrepancies in figures.  As of 7/17 – we had 1,187 members. During time frame we had 3 leave, 12 join (net of +9).  A report ran as of August 20th indicated we have 1,189 members.

Ombudsman – Randy Brack reported – Nothing to report as Ombudsman.

Proposed by-laws were published in August M-Aura so we are on track for November election.  Randy will coordinate with Laura Stewart to ensure the election committee includes by-laws referendum as part of November ballot.  Randy will also write a column for October M-Aura to remind them of upcoming vote in November encouraging them to vote.  Board unanimously encourages a “Yes” vote for by-laws. 

RG Report – Paul Whiteman reported – Karen will assist with programming need and securing speakers.   Paul to provide Ken and Anne verbiage to be included (2-3 sentences) for email distributions regarding RG (September – highlight expiration of early bird rate; October – highlight tastings and dance; November – TBD).

Nixon-Webmaster – Paul made Andy a super-user to all service providers.   In addition, Paul provided user name and login credentials for Network Solutions and Siteground.  Paul also indicated he renewed the NTMensa.org domain name for 3 years.  Paul to send Roger paperwork on renewing.  Chris to follow up with Andy to ensure there is continuity and we can access.  Andy and Paul to work on transitioning duties.

Nixon-Social and Communications – Vacant, no report

Nixon-Publicity – Vacant, no report

Brack -Editor – Bill Rock reported via email.  M-Aura went to print last week – will be distributed later this month.  Thank you to those that provided content.

Brack -Publisher/Circulation Manager – Val Beasley reported, she expects to have copies tomorrow and will then distribute.  With Bi-laws included the additional cost of printing was ~$300.

Brack -Proctor/Testing Coordinator – Doborah Lockhart reported; five people tested yesterday (would have had six but one person forgot their ID).  They will receive the results within 1-2 weeks. 

Brack -Programs – Bob Hemphill absent, no report

Caperton-Gifted Children – Ambre Caperton absent, Bill rock reported via email.  Over a dozen gifted youth enjoyed the excellent introduction to the justice system and courthouse tour on August 10th.  September event is trash pickup in Ft Worth, and in October we’ll be doing a charity 5K. 

Caperton-S.I.G.H.T. – Gunny Hartman absent, no report

Caperton-Scholarship Chair – Ambre Caperton absent, no report

  1. Old Business

Nothing to report

  1. New Business

Bill Rock submitted the following via email - Proposed bylaws:  There is a move to change one of the proposed bylaws, to allow write-in candidates. Here is the argument (such as it is) from the September M-Aura:

EDITORIAL:

Proposed bylaws update discussion: From last month’s posted changes to the bylaws, of all of the changes that are being made , only one gets me riled up enough to bloviate on it: write in candidates for the BOD elections (proposed Art VI.7.B). National gives us the option of allowing write-in candidates, and I think our bylaws should allow them; the proposed bylaws would prohibit them. If enough people feel strong enough about the slate of candidates that they can get a write-in candidate elected, then more power to them, I say. They get the person that they want, and they are a critical mass charged up enough to move the group in a direction they want to go.

Now, I need the help of anyone else who feels the same way about this decision. Email This email address is being protected from spambots. You need JavaScript enabled to view it. and let us know that you think this should be changed before the vote on the bylaws. Thanks go out to Anne who indicated she also supports this change.

I am seeking others who wish to also make this change (allow write-ins) so that the proposed bylaws can be updated.  Please let me know if you are in favor of this change. 

Motion to adjourn made by Roberts, seconded by Durham, unanimously approved. Meeting adjourned at 6:51 p.m.

Submitted as Board Proceedings pending approval as Minutes by Chris Nixon on behalf of John M. Marshall, NTM                     Secretary.

June 11, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03p.m. by President Ken Roberts.
Attendees: Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Ambre Caperton, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The May 21, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on June 10; Durham moved to adopt the minutes as corrected and distributed, Hartman, seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $23,912.97 together with a note receivable of $10,000.00.  Income of $1072.71 and expenses of $916.98 generated a net surplus of $155.73 for the month of May 2017; report received with thanks.

President – President Ken Roberts presented the President’s Report.

  1. The President thanked Vice-President Hartman for running the May meeting.
  2. The President noted the following appointments vacancies:

            Social Media Coordinator

            Public Relations

  1. The current testing facility is located in Collin County at Escape Experts, Park & K Ave., Plano, 1pm, free once per month; testing to be set up there for August 19; June in Richland College; all on third Saturday. Half price offer of $400 should be tabled for now.
  2. Chairs for Nominating Committee and Election Committee to be appointed by July 10.
  3. Chris Nixon requested not to be removed from the Board under the “three consecutive absences rule”, so moved by Marshall with the condition that he not miss next meeting, seconded by Durham, passed unanimously.
  4. Scholarship Committee chairman to be appointed before next meeting.

Membership – Anne Whiteman – Membership at present appears to be unclear due to variations from AML, but probably is 1154 [a lapse of 277 since April] as of May 31.  

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman, but as to by-laws, it is anticipated that they will be approved by next month for a vote to approve them and make them available to be printed in the August M-Aura.  NTM will be the pilot program under the new Minimum Standard By-Laws, if adopted as part of the general election in November.

RG Report – Paul Whiteman reported on search for speakers, five tastings [beer, wine, bourbon, sausage, soda pop], website fixed for registration and form will be “up” this evening, lunches.

Nixon-Webmaster – Paul Whiteman reported on renewal of server [Site Ground] (registration is through Network Solutions), also J Events for calendar to be reimbursed to Whiteman.  Moved by Durham to use money already allocated for this effort, seconded by Hartman, passed unanimously. Members can access directory through the website.  Very expensive to change to another website maintenance program.  Possible alteration in schedule to submit minutes directly to website, as well as photos.  Need to consider linking website to Facebook and Twitter [need passwords].

Nixon-Social and Communications – Vacant

Nixon-Publicity - Vacant

Ford-Editor - Bill Rock reported - M-Aura will go to print in a couple of days, normally around the 13th or 14th of the month.  It will be more expensive next month, due to by-laws inclusion, and the proceedings of the May Board meeting, having been approved as minutes, will be published accordingly as well.

Ford-Publisher/Circulation Manager - Val Beasley – no report.

Ford-Proctor/Testing Coordinator - Deborah Lockhart out of country.   Next test is June 17 at Richland College.  Test in July will be at Preston Tower. 

Ford-Programs - Bob Hemphill reported that he had had difficulty securing a speaker for this evening, so he prepared a selection of 4 or 5 documentaries on DVD that would include something for everybody: 1. Blue Planet (a view of earth’s many features from space); 2.  Understanding Integral Philosophy; 3.  Alzheimer’s Disease: Facing the Facts; 4.  The American Dream (hypothetical – you are dropped in a major US City with only $25.00.  what would you do?) or 5.  Confronting ISIS (this feature is too long to finish at one meeting).  Considering the breadth of interest on the part of the membership, this seemed a satisfactory substitute for one speaker for this evening, the unused documentaries to be available in the future if needed. 

Caperton-Gifted Children - Bill Rock – The June event will be on June 25, Blueberry Hill Farm; July 14, tour of printing facility in Fort Worth; August 10, trip to Collin County Courthouse . hosted by Judge Jay Bender, to include a tour and opportunity to see a trial.

Caperton-S.I.G.H.T. - Gunny Hartman - no request for services.

Caperton-Scholarship Chair – Ralf Kittenbacher absent, no report. Will be contacted to resume chair for next year.

Caperton-Calendar - Sara Hawkins absent, no report.

  1. Old Business
  2. How does the 2nd Sunday meeting time work?  Advantage is to have minutes and other communications available for M-Aura.  No disadvantages known except for election in November and collision with Mothers’ Day.   
  3. New Business
  4. No new business. 

Motion to adjourn made by Durham, seconded by Marshall, unanimously approved. Meeting         adjourned at  6:54p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.