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February 19, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03p by President Ken Roberts.
Attendees:  President Ken Roberts, Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Board Members at Large Chris Nixon, Nathan Ford and Regional Ombudsman Randy Brack.

  1. Reports.

Secretary – John Marshall had circulated the January 2017 Board Meeting minutes and January 2017 Special Board Meeting minutes; no corrections were submitted to the Secretary; Durham moved to adopt the minutes as distributed, Nixon seconded, unanimously approved. 

Treasurer - Roger Durham reported; January 2017 financials reflect a bank account balance of $23,219.23 together with a note receivable of $10,000.00.  Income of $1123.54 and expenses of $1345.18 generated a net loss of $221.64 as of January 31, 2017; report received with thanks.

President - Ken Roberts pointed out that new Board member Ford was present. 

  1. The President, assisted by Karen and Randy Brack, reported on the Robert Burns Dinner, January 27.  The Committee included Karen and Randy Brack and Kevin and Cate Buchanan.  Attendance was slightly down possibly due to being on a Friday night instead of Saturday.  The food brought in $820 and paid $779.36 food.  The piper cost $100 and two kitchen staff at $210 resulted in a total loss for supper $524.36.  The scotch tasting made $460.  Overall the even showed a loss of $391.06, which amount was paid personally by Randy Brack.  Motion by Marshall, second by Hartmann to reimburse Randy Brack for payment of shortfall, passed unanimously.  Karen recommended that, if the event is held next year the budget should retain the buffer,  and the menu should retain roast sirloin as superior to pulled pork.
  2. The President noted that Amber Caperton, newly elected to the Board, was absent for the second time, and the Vice President will contact her to check on continued interest.

Membership - Rik Hess resigned, thus creating a need for a replacement.  The President proposed Anne Whiteman, which was seconded by Hartman.  The appointment was unanimously approved by the Board.  Ford suggested that when we receive the list of lapsed members, probably in April, we will contact the lapsed members to try to get them renewed.

Ombudsman - Randy Brack reported: there has been no call for ombudsman services.

Nixon-Webmaster – Nixon had not spoken to Paul Whiteman yet.  Whiteman will send passwords and ID’s for the various accounts and credit card info for domain registration [one year, but Board to consider a longer term for domain and server].

Nixon-Social and Communications - Lacy Brown absent, no report.  Nixon suggested that there may be a need to replace her and someone for Publicity as well.  A possible source of replacements would be board candidates who were not elected.

Nixon-Publicity - Vacant.  See above.

Ford-Editor - Bill Rock reported:  M-Aura has gone to print last week.

Ford-Publisher/Circulation Manager - Val Beasley reported that National had provided more than the names from the database [both print and electronic labels]; problem of changes in computer program that creates duplication. 

Ford-Proctor/Testing Coordinator - Deborah Lockhart reporting as interim coordinator.  There were nine people signed up for the test on January 21, and six showed up [three cash, three card, no problems, about the normal response], tests put in envelope with report and check for fees and sent to AML.  Chris Cree made a donation of 120 to help defray costs of tests for younger potential members in February [donation up to 400].  If someone has failed and wants a second try the fee will be $35 (NTM must be on national calendar for the re-test to benefit NTM).  Ford expressed desire to become proctor.  Also, a proctor in East Texas desires to be reactivated.  Next test at Richland College on March 11. 

Ford-Programs - Bob Hemphill:  no report

Caperton-Gifted Children - Bill Rock reported that in February 16 Mensa Gifted Youth and family members helped prepare over 100,000 meals for the disadvantaged worldwide, and he is exploring a library project and equine therapy as possible future programs.

Caperton-S.I.G.H.T. - Gunny Hartman: no request for services .

Caperton-Scholarship Chair – Ralf Kittenbacher absent, no report. Randy Brack reported on the judging meeting on January 22 to review applications [more than 100 essays].

Caperton-Blood Account - Anne Whiteman reported that there had been some donations over the past couple of months.  There was discussion of whether to have a blood drive month or discount incentive, whether RG or AG have the best shot at getting a bunch of donations [not really due to drinking]? Do away with it?  No decision reached.

  1. Old Business
  2. By-laws:  Randy passed out the most current version of the by-laws, explained process to new board members (Board draft goes to AML for approval, came back with suggestions and requirements to meet MSB, submitted again and if approved, then goes to membership for approval [2/3 approval of those voting]), and noted the changes suggested and his recommendations.   Basically, this is a redoing the by-laws in their entirety.  To be reviewed and voted upon next meeting.
  3. New Business
  4. The consensus was announced that Bobby Burns to be done next year, depending upon committee and venue. There is also a need for a new member for the Gatherings Committee.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting          adjourned at 7:12p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

January 15, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03p by President Ken Roberts.
Attendees:  President Ken Roberts, Treasurer Roger Durham, Secretary John M. Marshall, Board Member at Large Chris Nixon and Regional Ombudsman Randy Brack.

  1. Reports.

Secretary – Peter D’Apice had circulated the December 2016 minutes;  correction to #3, page 2, delete “financial and sales tax forms” and replace with “NTM bank forms”; Durham moved to adopt the minutes as corrected,  Nixon seconded, all approved. 

Treasurer - Roger Durham reported; December 2016 financials reflect income of $1112.82        and expenses of $854.84; net gain of $257.96; annual report shows balance of $33,440.87 for the year, gain of $690.22; report filed.  Budget adjusted for email publication of M-Aura instead of postage [reduction of about 50% under 2016], option changed on national website; motion by Durham, Nixon seconded, budget adopted.

President - Ken Roberts pointed out that new board member Nixon present.  Departments to be divided up among Board Members at Large [see below].

Membership - Rik Hess no report.

Ombudsman - Randy Brack reported: there has been no call for ombudsman services.

Nixon-Webmaster – Paul Whiteman absent, no report.

Nixon-Social and Communications - Lacy Brown absent, no report.

Nixon-Publicity - Karen Brack focusing on RG at the moment and testing schedules going to community calendars..

Ford-Editor - Bill Rock reported:  M-Aura has gone to print on this afternoon.

Ford-Publisher/Circulation Manager - Val Beasley processing 500+ up to 700+ copies of M-Aura, number from national is not clear as to who gets a printed copy.

Ford-Proctor/Testing Coordinator - Deborah Lockhart reporting as interim coordinator, no candidates in December, but will test on January 21 [no one signed up yet].  Reminder that February is half-price month for new membership.  If someone has failed and wants a second try the fee will be $35 (NTM must be on national calendar for the re-test to benefit NTM). 

Ford-Programs - Bob Hemphill:  no report

Caperton-Gifted Children - Bill Rock reported; there will be a family program in February and one in April. 

Caperton-S.I.G.H.T. - Eric Hartman:  absent.

Caperton-Scholarship Chair – Ralf Kittenbacher absent, no report, but will have a judging meeting on January 22.

Caperton-Blood Account - Anne Whiteman absent, no report.

  1. Old Business
  2. Robert Burns Dinner: January 27, applications at This email address is being protected from spambots. You need JavaScript enabled to view it. $20 per person each for food and Scotch tasting.
  3. Standing by-laws:  Randy Brack nominated and appointed as chairman of the By-Laws Committee.
  4. New Business
  5. Sam Carusi died. 90 years old, Life Member.
  6. John Marshall discussed the proposed scholarships at the high school level. Ask for space to do testing at HPHS, so Secretary to inquire.  Needs test dropped, since the recipient already has a scholarship that would have included need evaluation.

Motion to adjourn made by Durham, seconded by Nixon, unanimously approved. Meeting adjourned at 6:59: p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

January 15, 2017 Board Proceedings-Special Meeting

NTM – North Texas Mensa

 

Meeting called to order at 7:02p by President Ken Roberts.
Attendees:  President Ken Roberts, Treasurer Roger Durham, Secretary John M. Marshall, Board Member at Large Chris Nixon and Regional Ombudsman Randy Brack.

  1. Upon motion by Durham, seconded by Nixon, all prior committee chairmen to remain in place, with the following changes:  Calednar-Betty Mae Doyle; Roberts no longer a committee chairman; the motion passed unanimously, and the persons so nominated are appointed.

Motion to adjourn made by Roberts, seconded by Durham, unanimously approved. Meeting           adjourned at 7:04pm.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

August 21, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:01 by President Ken Roberts. Attendees: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Acting Secretary John M. Marshall, Board Member at Large Paul Whitman, Rik Hess and Regional Ombudsman Randy Brack.

1.         Reports.

Secretary – Peter D’Apice had circulated the July 2016 minutes; Durham moved to adopt the minutes, Hartman seconded, all approved.

Treasurer - Roger Durham reported; July 2016 financials reflect income of $1190.92 and expenses of $1345.88; net loss of $154.96; report filed.

Membership - Rik Hess reported; all lapsed members were contacted, five returns, three deaths; otherwise, working with national on receipt of notifications. New member party on October 22. Needs registration forms for RG to send with welcome letters.

Editor - Bill Rock reported: M-Aura has gone to print on Tuesday.

RG Chair – Karen Brack reported. RG going slowly, 37 registrations to date. Online registration for the RG is still not available, work proceeding on website, with everything on a new server. Website design to be redone and updated. Registrations to be done manually, with possible online registration by Labor Day. Question of complimentary registration for committee members who are active participants, no need for Board action.

Ombudsman - Randy Brack reported: there has been no call for ombudsman services.

Social and Communications - Lacy Brown absent.

Blood Account - Anne Whiteman reported: an article has appeared in the M-Aura. Looking for speaker opportunities to support blood drive, perhaps meet at blood bank with lunch to follow.

Publisher/Circulation Manager - Val Beasley processing 105 copies of M-Aura.

Proctor/Testing Coordinator - Deborah Lockhart reporting as interim coordinator, tested 12 candidates yesterday. Reminder that October is half-price month for testing, board will look into testing at SMU Plano.

Programs - Bob Hemphill: no report.

Publicity - Karen Brack focusing on RG at the moment and testing schedules going to community calendars.

Gifted Children - Bill Rock reported; there were 9 attendees from several families participating in the newspaper plant tour on August 19. The 25th anniversary of the Fort Worth Trash Bash is set for September 17.

S.I.G.H.T. - Eric Hartman reported that there have been no S.I.G.H.T. contacts or inquiries.

Webmaster – Paul Whiteman no report, other than issues discussed in New Business.

Scholarship Chair – Ralf Kittenbacher absent.

2.         Old Business

            A. Website report by Whiteman – Phase 1 is complete, migration is in progress. Website issues were discussed.

3.         New Business

            A. Website – Board members were asked to consider changes to improve the website, now that migration to the new server is complete.

            B. New Member Party – Kim Speed will host the new member party on October 22, Rik Hess will chair the preparations, Whiteman moved to advance $300 to Hess for expenses for the party, Durham seconded, all approved, motion carried.

            C. Whiteman requested an inventory of old games, puzzles, and materials from old RG’s, put them in a box marked “16” and held until end of “18 RG” and then disposed of appropriately if not used [e.g. retirement homes]. Board approved a storage locker for these items, rather than store them in members’ homes. Hartman moved up to $30 monthly increase for the expense, second by Durham, unanimously approved.

            D. Nominating Committee – Anne Whiteman reported as to the candidates who had accepted before the published deadline.

            E. Election Committee – Karen Fredd absent. Committee needs a post office box to receive ballots. Moved by Paul Whiteman up to $75, seconded by Hartman, unanimously approved.

            F. A member has pledged $400 for a calendar year to defray new member expenses. Tabled to determine object to which it would be applied (e.g. testing cost, membership dues).

            G. John Marshall discussed the proposed scholarships at the high school level. Given to scholarship chair for further consideration.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting       adjourned at 7:10 p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM            Acting Secretary.

December 18, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:04 by President Ken Roberts.
Attendees:  President Ken Roberts, Treasurer Roger Durham, Secretary Peter D’Apice, Eric Hartman, John M. Marshall, Ombudsman Randy Brack.

  1. Reports.

Secretary – Marshall moved to adopt the November 2016 minutes, Hartman seconded, all approved.

President- outgoing board members were acknowledged, incoming members acknowledged, Chris Nixon introduced. Chris Nixon gave his background.  Organizational structure discussed and will be addressed in the New Year.  Authorizations for 2017 need to be transitioned, passwords, etc., will go to President, Vice President and Secretary. Goals include area coordinators, grow membership and a new event, to be determined. Meeting dates in 2017 discussed, Jan 15, May 21 and June 18.  June meeting to be moved to June 11- Marshall moved, Hartman seconded, all approved.  Motion to move June meeting to June 11 carried.

Treasurer - Roger Durham reported; November 2016 financials reflect income of $1,320.23, expenses of $1,734.49, yielding a deficit of $414.26; report filed.

Membership - Rik Hess: absent.

Election Committee – Karen Fredd Hess-report of results circulated, D’Apice to attach to minutes, no appeal of results received yet.

            2017 Board is: President – Ken Roberts

                                    Vice President – Eric “Gunny” Hartman

                                    Secretary – John M. Marshall

                                    Treasurer- Roger Durham

                                    At large, Position 1- Chris Nixon

                                    At large, Position 2-Nathaniel Ford

                                    At large, Position 3-Ambre Caperton

RG Chair – Karen Brack reported:  RG a complete success, turned a profit in an amount to be determined.  Committee negotiated future terms with hotel and received an offer from hotel for a contract of up to 5-years, last 4 cancellable on notice, with the Marriott Quorum, at same rate as this year. Discussion had. Marshall moved to have the RG in 2017 and sign the contract for all five years, Hartman seconded and all approved.

Ombudsman - Randy Brack: observed the election, saw no improprieties, heard no complaint.

Social and Communications - Lacy Brown absent.

Blood Account - Anne Whiteman: absent.

Editor - Bill Rock absent, emailed report that M-Aura sent to printer, but still no electronic upload/distribution process for e-publication.

Publisher/Circulation Manager - Val Beasley: reported on fewer printed versions of M-Aura going out, and the default option is electronic delivery.

Proctor/Testing Coordinator - Deborah Lockhart: no tests in December.

Programs - Bob Hemphill absent.

Publicity – Ken Roberts: no report.  

Gifted Children - Bill Rock: Email report - There were 2 families at ornament making on the 11th, several intrepid ones made cut glass ornaments, and plan is for a New Year’s day hike at Lake Ray Roberts.

S.I.G.H.T. - Eric Hartman: no requests for S.I.G.H.T. services this past month.

Webmaster – Paul Whiteman: absent.

Scholarship Chair – Ralf Kittenbacher absent.

  1. Old Business
  2. The Chuck Adkins Memorial Bobby Burns Birthday Bash is set for January 27th.
  3. Bylaws update. Randy Brack discussed bylaws amendments, including Art 9 section 2. Article 7 governs changes of bylaws.  Marshall moved to adopt the bylaws as proposed with the one amendment as discussed, D’Apice seconded, discussion held.  Durham questioned making the December Board meeting optional and suggested making it mandatory. Randy will amend Article 5, section 1 accordingly; Marshall accepted amendment and called the question, all approved.
  4. New Business
  5. Durham raised issue of NTM financial and sales tax forms, executed by D’Apice as secretary. 

Motion to adjourn made by Marshall, seconded by Hartman, unanimously approved. Meeting adjourned at 7:13 p.m.

____________________________________

Submitted by Peter D’Apice, NTM Secretary.           

July 28, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

President Ken Roberts convened a special meeting by electronic means. Participants: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Secretary Peter D’Apice, Board Members at Large Paul Whiteman and John Marshall and Regional Ombudsman Randy Brack.

Election Committee

An election committee slate had been proposed by Anne Whiteman and endorsed by Ken Roberts, consisting of Karen Fredd (chairperson), Kim Speed, Deborah Lockhart, Rik Hess, and Andy McKellar (alternate and will direct the counting of the votes).

Paul Whiteman moved that the above slate of election committee members be appointed for the 2016 NTM Board of Directors elections, Roger Durham seconded the motion, and the motion carried unanimously.

Submitted by Peter D’Apice, NTM Secretary.