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December 18, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:04 by President Ken Roberts.
Attendees:  President Ken Roberts, Treasurer Roger Durham, Secretary Peter D’Apice, Eric Hartman, John M. Marshall, Ombudsman Randy Brack.

  1. Reports.

Secretary – Marshall moved to adopt the November 2016 minutes, Hartman seconded, all approved.

President- outgoing board members were acknowledged, incoming members acknowledged, Chris Nixon introduced. Chris Nixon gave his background.  Organizational structure discussed and will be addressed in the New Year.  Authorizations for 2017 need to be transitioned, passwords, etc., will go to President, Vice President and Secretary. Goals include area coordinators, grow membership and a new event, to be determined. Meeting dates in 2017 discussed, Jan 15, May 21 and June 18.  June meeting to be moved to June 11- Marshall moved, Hartman seconded, all approved.  Motion to move June meeting to June 11 carried.

Treasurer - Roger Durham reported; November 2016 financials reflect income of $1,320.23, expenses of $1,734.49, yielding a deficit of $414.26; report filed.

Membership - Rik Hess: absent.

Election Committee – Karen Fredd Hess-report of results circulated, D’Apice to attach to minutes, no appeal of results received yet.

            2017 Board is: President – Ken Roberts

                                    Vice President – Eric “Gunny” Hartman

                                    Secretary – John M. Marshall

                                    Treasurer- Roger Durham

                                    At large, Position 1- Chris Nixon

                                    At large, Position 2-Nathaniel Ford

                                    At large, Position 3-Ambre Caperton

RG Chair – Karen Brack reported:  RG a complete success, turned a profit in an amount to be determined.  Committee negotiated future terms with hotel and received an offer from hotel for a contract of up to 5-years, last 4 cancellable on notice, with the Marriott Quorum, at same rate as this year. Discussion had. Marshall moved to have the RG in 2017 and sign the contract for all five years, Hartman seconded and all approved.

Ombudsman - Randy Brack: observed the election, saw no improprieties, heard no complaint.

Social and Communications - Lacy Brown absent.

Blood Account - Anne Whiteman: absent.

Editor - Bill Rock absent, emailed report that M-Aura sent to printer, but still no electronic upload/distribution process for e-publication.

Publisher/Circulation Manager - Val Beasley: reported on fewer printed versions of M-Aura going out, and the default option is electronic delivery.

Proctor/Testing Coordinator - Deborah Lockhart: no tests in December.

Programs - Bob Hemphill absent.

Publicity – Ken Roberts: no report.  

Gifted Children - Bill Rock: Email report - There were 2 families at ornament making on the 11th, several intrepid ones made cut glass ornaments, and plan is for a New Year’s day hike at Lake Ray Roberts.

S.I.G.H.T. - Eric Hartman: no requests for S.I.G.H.T. services this past month.

Webmaster – Paul Whiteman: absent.

Scholarship Chair – Ralf Kittenbacher absent.

  1. Old Business
  2. The Chuck Adkins Memorial Bobby Burns Birthday Bash is set for January 27th.
  3. Bylaws update. Randy Brack discussed bylaws amendments, including Art 9 section 2. Article 7 governs changes of bylaws.  Marshall moved to adopt the bylaws as proposed with the one amendment as discussed, D’Apice seconded, discussion held.  Durham questioned making the December Board meeting optional and suggested making it mandatory. Randy will amend Article 5, section 1 accordingly; Marshall accepted amendment and called the question, all approved.
  4. New Business
  5. Durham raised issue of NTM financial and sales tax forms, executed by D’Apice as secretary. 

Motion to adjourn made by Marshall, seconded by Hartman, unanimously approved. Meeting adjourned at 7:13 p.m.

____________________________________

Submitted by Peter D’Apice, NTM Secretary.           

August 21, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:01 by President Ken Roberts. Attendees: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Acting Secretary John M. Marshall, Board Member at Large Paul Whitman, Rik Hess and Regional Ombudsman Randy Brack.

1.         Reports.

Secretary – Peter D’Apice had circulated the July 2016 minutes; Durham moved to adopt the minutes, Hartman seconded, all approved.

Treasurer - Roger Durham reported; July 2016 financials reflect income of $1190.92 and expenses of $1345.88; net loss of $154.96; report filed.

Membership - Rik Hess reported; all lapsed members were contacted, five returns, three deaths; otherwise, working with national on receipt of notifications. New member party on October 22. Needs registration forms for RG to send with welcome letters.

Editor - Bill Rock reported: M-Aura has gone to print on Tuesday.

RG Chair – Karen Brack reported. RG going slowly, 37 registrations to date. Online registration for the RG is still not available, work proceeding on website, with everything on a new server. Website design to be redone and updated. Registrations to be done manually, with possible online registration by Labor Day. Question of complimentary registration for committee members who are active participants, no need for Board action.

Ombudsman - Randy Brack reported: there has been no call for ombudsman services.

Social and Communications - Lacy Brown absent.

Blood Account - Anne Whiteman reported: an article has appeared in the M-Aura. Looking for speaker opportunities to support blood drive, perhaps meet at blood bank with lunch to follow.

Publisher/Circulation Manager - Val Beasley processing 105 copies of M-Aura.

Proctor/Testing Coordinator - Deborah Lockhart reporting as interim coordinator, tested 12 candidates yesterday. Reminder that October is half-price month for testing, board will look into testing at SMU Plano.

Programs - Bob Hemphill: no report.

Publicity - Karen Brack focusing on RG at the moment and testing schedules going to community calendars.

Gifted Children - Bill Rock reported; there were 9 attendees from several families participating in the newspaper plant tour on August 19. The 25th anniversary of the Fort Worth Trash Bash is set for September 17.

S.I.G.H.T. - Eric Hartman reported that there have been no S.I.G.H.T. contacts or inquiries.

Webmaster – Paul Whiteman no report, other than issues discussed in New Business.

Scholarship Chair – Ralf Kittenbacher absent.

2.         Old Business

            A. Website report by Whiteman – Phase 1 is complete, migration is in progress. Website issues were discussed.

3.         New Business

            A. Website – Board members were asked to consider changes to improve the website, now that migration to the new server is complete.

            B. New Member Party – Kim Speed will host the new member party on October 22, Rik Hess will chair the preparations, Whiteman moved to advance $300 to Hess for expenses for the party, Durham seconded, all approved, motion carried.

            C. Whiteman requested an inventory of old games, puzzles, and materials from old RG’s, put them in a box marked “16” and held until end of “18 RG” and then disposed of appropriately if not used [e.g. retirement homes]. Board approved a storage locker for these items, rather than store them in members’ homes. Hartman moved up to $30 monthly increase for the expense, second by Durham, unanimously approved.

            D. Nominating Committee – Anne Whiteman reported as to the candidates who had accepted before the published deadline.

            E. Election Committee – Karen Fredd absent. Committee needs a post office box to receive ballots. Moved by Paul Whiteman up to $75, seconded by Hartman, unanimously approved.

            F. A member has pledged $400 for a calendar year to defray new member expenses. Tabled to determine object to which it would be applied (e.g. testing cost, membership dues).

            G. John Marshall discussed the proposed scholarships at the high school level. Given to scholarship chair for further consideration.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting       adjourned at 7:10 p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM            Acting Secretary.

July 17, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:04 by President Ken Roberts. Attendees: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Secretary Peter D’Apice, Board Member at Large Paul Whiteman, Rik Hess and Regional Ombudsman Randy Brack.

1.         Reports.

Secretary - Paul Whiteman had circulated the June 2016 minutes; D’Apice moved to adopt the minutes, Hartman seconded, all approved.

Treasurer - Roger Durham reported; June 2016 financials reflect income of $1144.93 and expenses of $962.85; report filed.

Membership - Rik Hess reported; he is following up on member list and will report totals when available.

Editor - Bill Rock reported: M-Aura has gone to print.

RG Chair – Karen Brack absent. Roger Durham reported; online registration for the RG is still not available.

Ombudsman - Randy Brack reported: there has been no call for ombudsman services. The new National Ombudsman is Bud Klueck.

Social and Communications - Lacy Brown absent.

Blood Account - Anne Whiteman reported: an article has appeared in the M-Aura, and she is compiling an account of contributions.

Publisher/Circulation Manager - Val Beasley absent.

Proctor/Testing Coordinator - Deborah Lockhart reporting as interim coordinator, testing continues, we have four proctors in place.

Programs - Bob Hemphill: no report.

Publicity - Karen Brack absent.

Gifted Children - Bill Rock reported; there were 10-12 attendees for robotics event last weekend, we had several completed and successfully programmed robots by the end of the day. A newspaper plant tour is set for August.

S.I.G.H.T. - Eric Hartman: no report.

Webmaster – Paul Whiteman reported; issues will be discussed in New Business.

Scholarship Chair – Ralf Kittenbacher absent. This month, July, NTM needs to report to National Mensa whether we will participate in the scholarship program this year; we need to appoint a chair.

2.         Old Business

            A. Website report by Whiteman – Phase 1 is all but complete, migration is in progress, a search for a new webmaster is underway, and users will be determined as part of Phase 2. Website issues were discussed.

            B. Nominating Committee - Roberts appointed Chris Cree, Laura Stewart, Bill Rock, with Doug Fix as an alternate, to the committee. Whiteman moved to approve these appointments, Durham seconded, all approved, motion carried.

3.         New Business

            A. Website – Board members were asked to consider changes to improve the website, once migration is complete.

            B. New Member Party – Kim Speed will host the new member party, Rik Hess will chair the preparations, Whiteman moved to advance $300 to Hess for expenses for the party, Durham seconded, all approved, motion carried.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting adjourned at 7:02 p.m.

Submitted by Peter D’Apice, NTM Secretary.          

 

July 28, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

President Ken Roberts convened a special meeting by electronic means. Participants: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Secretary Peter D’Apice, Board Members at Large Paul Whiteman and John Marshall and Regional Ombudsman Randy Brack.

Election Committee

An election committee slate had been proposed by Anne Whiteman and endorsed by Ken Roberts, consisting of Karen Fredd (chairperson), Kim Speed, Deborah Lockhart, Rik Hess, and Andy McKellar (alternate and will direct the counting of the votes).

Paul Whiteman moved that the above slate of election committee members be appointed for the 2016 NTM Board of Directors elections, Roger Durham seconded the motion, and the motion carried unanimously.

Submitted by Peter D’Apice, NTM Secretary.

 

June 19, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:07 by President Ken Roberts. Attendees: President Ken Roberts, Treasurer Roger Durham, Board Members at Large Paul Whiteman, John Marshall.

1.         Reports.

Secretary – Peter D’Apice had circulated the May 2016 minutes; John Marshall moved to adopt the minutes, Roger Durham seconded, all approved. Minutes are not being posted on the Web site. Paul Whiteman will examine the procedure.

Treasurer – Roger Durham reported: May 2016 financials reflect income of $1,301.90 and expenses of $974.6; report filed.

Membership: Anne Whiteman and Ric Hess will handle contacts for lapsed member list. May 2016 began with 1162 members, net increase of 34 new or reinstated members yielding 1196 at the end of May.

Editor - Bill Rock: M-Aura has gone to print as of Thursday.

RG Chair – Karen Brack absent. Roger Durham reported; online registration is not available due to web site issues. Mensa 76, having cosponsored the 2015RG, is not participating this year. However Mensa 76 has $334 on deposit in the NTM RG account as their portion of the RG fund. Roger Durham moved that NTM reimburse Mensa76 from the general account leaving the RG seed money in the RG account. Second by John Marshall. unanimously approved.

Ombudsman: Randy Brack absent.

Blood Account: Anne Whiteman reported. Anne Whiteman, Deborah Lockhart, Bill Rock continuing contributions.

Publisher/Circulation Manager: Val Beasley absent.

Proctor/Testing Coordinator: Deborah Lockhart reporting as interim coordinator. Testing is scheduled at Preston Tower condos through October. It is believed that new rules, per new Proctor Procedure Manual, now require Proctor Coordinators to be certified proctors.

Programs: Bob Hemphill: no report.

Publicity: Karen Brack absent.

Gifted Children - Bill Rock reported on June camping event, 3 families and 5 children attended. July event is robotics at TI.

S.I.G.H.T.: Eric Hartman absent.

Webmaster – Paul Whiteman reported on progress and discussion of continued measures. Network Solutions is requiring addition business documentation in order to recover the registrant account for the network Domain. An account has been set up for the at Site Ground to host the site but it is still running on Steve Hess server since we are not authorized to move it.

Social and Communications – Lacy Brown absent.

Scholarship Chair – Ralf Kittenbacher absent.

Nominating Committee Chair – Anne Whiteman made a solicitation for current board members who might run again.

2.         Old Business

            A. Actions for web site registration and migration discussed. A letter describing board action was presented to president Ken Roberts to be signed and notarized in hopes of satisfying the documentation requirement for Network Solution. Get a letter from New York State to validate its standing in good credit as a non-profit. Movement the site to be renamed as ntmensa.org is a possibility. There is authorization to spend the approved funds to complete the site movement or build a new site if necessary.

            B. Scholarship Funding: tabled for lack of time.

3.         New Business

            A. Need for Proctor volunteers to qualify and help with testing.

Motion to adjourn made by John Marshall, seconded by Roger Durham, unanimously approved. Meeting adjourned at 7:10 p.m.

Submitted by Paul Whiteman, NTM Board Member at Large.