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July 17, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:04 by President Ken Roberts. Attendees: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Secretary Peter D’Apice, Board Member at Large Paul Whiteman, Rik Hess and Regional Ombudsman Randy Brack.

1.         Reports.

Secretary - Paul Whiteman had circulated the June 2016 minutes; D’Apice moved to adopt the minutes, Hartman seconded, all approved.

Treasurer - Roger Durham reported; June 2016 financials reflect income of $1144.93 and expenses of $962.85; report filed.

Membership - Rik Hess reported; he is following up on member list and will report totals when available.

Editor - Bill Rock reported: M-Aura has gone to print.

RG Chair – Karen Brack absent. Roger Durham reported; online registration for the RG is still not available.

Ombudsman - Randy Brack reported: there has been no call for ombudsman services. The new National Ombudsman is Bud Klueck.

Social and Communications - Lacy Brown absent.

Blood Account - Anne Whiteman reported: an article has appeared in the M-Aura, and she is compiling an account of contributions.

Publisher/Circulation Manager - Val Beasley absent.

Proctor/Testing Coordinator - Deborah Lockhart reporting as interim coordinator, testing continues, we have four proctors in place.

Programs - Bob Hemphill: no report.

Publicity - Karen Brack absent.

Gifted Children - Bill Rock reported; there were 10-12 attendees for robotics event last weekend, we had several completed and successfully programmed robots by the end of the day. A newspaper plant tour is set for August.

S.I.G.H.T. - Eric Hartman: no report.

Webmaster – Paul Whiteman reported; issues will be discussed in New Business.

Scholarship Chair – Ralf Kittenbacher absent. This month, July, NTM needs to report to National Mensa whether we will participate in the scholarship program this year; we need to appoint a chair.

2.         Old Business

            A. Website report by Whiteman – Phase 1 is all but complete, migration is in progress, a search for a new webmaster is underway, and users will be determined as part of Phase 2. Website issues were discussed.

            B. Nominating Committee - Roberts appointed Chris Cree, Laura Stewart, Bill Rock, with Doug Fix as an alternate, to the committee. Whiteman moved to approve these appointments, Durham seconded, all approved, motion carried.

3.         New Business

            A. Website – Board members were asked to consider changes to improve the website, once migration is complete.

            B. New Member Party – Kim Speed will host the new member party, Rik Hess will chair the preparations, Whiteman moved to advance $300 to Hess for expenses for the party, Durham seconded, all approved, motion carried.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting adjourned at 7:02 p.m.

Submitted by Peter D’Apice, NTM Secretary.          

 

June 19, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:07 by President Ken Roberts. Attendees: President Ken Roberts, Treasurer Roger Durham, Board Members at Large Paul Whiteman, John Marshall.

1.         Reports.

Secretary – Peter D’Apice had circulated the May 2016 minutes; John Marshall moved to adopt the minutes, Roger Durham seconded, all approved. Minutes are not being posted on the Web site. Paul Whiteman will examine the procedure.

Treasurer – Roger Durham reported: May 2016 financials reflect income of $1,301.90 and expenses of $974.6; report filed.

Membership: Anne Whiteman and Ric Hess will handle contacts for lapsed member list. May 2016 began with 1162 members, net increase of 34 new or reinstated members yielding 1196 at the end of May.

Editor - Bill Rock: M-Aura has gone to print as of Thursday.

RG Chair – Karen Brack absent. Roger Durham reported; online registration is not available due to web site issues. Mensa 76, having cosponsored the 2015RG, is not participating this year. However Mensa 76 has $334 on deposit in the NTM RG account as their portion of the RG fund. Roger Durham moved that NTM reimburse Mensa76 from the general account leaving the RG seed money in the RG account. Second by John Marshall. unanimously approved.

Ombudsman: Randy Brack absent.

Blood Account: Anne Whiteman reported. Anne Whiteman, Deborah Lockhart, Bill Rock continuing contributions.

Publisher/Circulation Manager: Val Beasley absent.

Proctor/Testing Coordinator: Deborah Lockhart reporting as interim coordinator. Testing is scheduled at Preston Tower condos through October. It is believed that new rules, per new Proctor Procedure Manual, now require Proctor Coordinators to be certified proctors.

Programs: Bob Hemphill: no report.

Publicity: Karen Brack absent.

Gifted Children - Bill Rock reported on June camping event, 3 families and 5 children attended. July event is robotics at TI.

S.I.G.H.T.: Eric Hartman absent.

Webmaster – Paul Whiteman reported on progress and discussion of continued measures. Network Solutions is requiring addition business documentation in order to recover the registrant account for the network Domain. An account has been set up for the at Site Ground to host the site but it is still running on Steve Hess server since we are not authorized to move it.

Social and Communications – Lacy Brown absent.

Scholarship Chair – Ralf Kittenbacher absent.

Nominating Committee Chair – Anne Whiteman made a solicitation for current board members who might run again.

2.         Old Business

            A. Actions for web site registration and migration discussed. A letter describing board action was presented to president Ken Roberts to be signed and notarized in hopes of satisfying the documentation requirement for Network Solution. Get a letter from New York State to validate its standing in good credit as a non-profit. Movement the site to be renamed as ntmensa.org is a possibility. There is authorization to spend the approved funds to complete the site movement or build a new site if necessary.

            B. Scholarship Funding: tabled for lack of time.

3.         New Business

            A. Need for Proctor volunteers to qualify and help with testing.

Motion to adjourn made by John Marshall, seconded by Roger Durham, unanimously approved. Meeting adjourned at 7:10 p.m.

Submitted by Paul Whiteman, NTM Board Member at Large.         

 

April 17, 2016 Board Meeting Minutes

NTM – North Texas Mensa

A Local Group of American Mensa Ltd

A New York Not-for-Profit Corporation

Meeting called to order at 6:02 by President Ken Roberts. Attendees: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Secretary Peter D'Apice, Paul Whiteman, Bob Dietrich.

1.         Reports.

Secretary – Peter D’Apice reported on March 2016 minutes; Dietrich moved to adopt the minutes, Durham seconded, all approved.

Treasurer – Roger Durham reported: March 2016 financials reflect income of $1,225.32 and expenses of $988.88 for March; report filed.

Membership: Anne Whiteman reported: March 2016 began with 1333 members, 42 joined, 6 left, yielding 1369 at the end of March.

Editor - Bill Rock: M-Aura at the printer.

RG Committee – Karen Brack absent.

Ombudsman: Randy Brack absent.

Blood Account: Anne Whiteman reported: some donations of blood have been made.

Publisher/Circulation Manager: Val Beasley reported.

Proctor/Testing Coordinator: New Testing Coordinator needed.

Programs: Bob Hemphill absent.

Publicity: Karen Brack absent.

Gifted Children - Bill Rock reported on March event with New Minds and planning for June and July.

S.I.G.H.T.: Eric Hartman reported on guest hosting availability.

Webmaster – Website issues were addressed, new server needed, Whiteman will be registrant. Roberts asked the board members to think about potential updates to the website.

Social and Communications – Lacy Brown absent.

Scholarship Chair – Ralf Kittenbacher absent.

2.         Old Business

            A. The new member party is April 30, hosted by Anne Whiteman and Betty Mae Doyle at the Doyle’s house.

            B. Proctor: new Testing Coordinator is needed, more proctors are needed. \

            C. Scholarship Funding: J. Marshall absent.

3.         New Business

            A. Possible NTM letterhead, business cards, discussed. Need for P.O. Box raised and discussed. On motion by Durham, second by Hartman, and unanimous approval, Roberts was authorized to purchase a P.O. Box for NTM use.

           

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting adjourned at 7:04 p.m.

Submitted by Peter D'Apice, NTM Board Secretary.

May 15, 2016 Board Meeting Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03 by President Ken Roberts. Attendees: President Ken Roberts, Treasurer Roger Durham, Secretary Peter D'Apice, Paul Whiteman (arrived at 6:12), Bob Dietrich.

1.         Reports.

Secretary – Peter D’Apice reported on April 2016 minutes; Dietrich moved to adopt the minutes, Durham seconded, all approved.

Treasurer – Roger Durham reported: April 2016 financials reflect income of $1,507.97 and expenses of $1,914.57 for April; report filed.

Membership: Anne Whiteman not yet arrived: April 2016 began with 1369 members, 12 joined, 219 left, yielding 1162 at the end of April. Rik Hess was introduced to the Board; Rik volunteered to chair Membership and shared some ideas.

At 6:12 Paul and Anne Whiteman arrived.

Editor - Bill Rock: M-Aura done, just awaiting article.

RG Chair – Karen Brack absent. Roger Durham reported; will deliver registration form to be inserted in M-Aura.

Ombudsman: Randy Brack absent.

Blood Account: Anne Whiteman reported.

Publisher/Circulation Manager: Val Beasley absent.

Proctor/Testing Coordinator: New Testing Coordinator needed.

Programs: Bob Hemphill: no report.

Publicity: Karen Brack absent.

Gifted Children - Bill Rock reported on May chess event, and camping event in June.

S.I.G.H.T.: Eric Hartman absent.

Webmaster – Website issues were addressed and are being pursued. New server has been obtained, Whiteman will be registrant.

Social and Communications – Lacy Brown absent.

Scholarship Chair – Ralf Kittenbacher absent.

2.         Old Business

            A. The new member party, held on April 30 and hosted by Anne Whiteman and Bettymae Doyle at the Doyle’s house, was a huge success.

            B. NTM letterhead, business cards, discussed; P.O. Box discussed, going electronic discussed.

            C. Scholarship Funding: J. Marshall absent, the proposal was discussed and tabled until Marshall returns.

            D. RG – Roger Durham reported on progress, Marriott Quorum in Addison is the venue, ready to go.

3.         New Business

            A. The Board discussed verifying that all Board members and appointed position holders have renewed their Mensa membership.

            B. The Board discussed appointing Board members to find people to serve on the Nomination and Election Committees. Anne Whiteman will chair both committees, Bob Dietrich will assist and they will look for other members.

Motion to adjourn made by Durham, seconded by Dietrich, unanimously approved. Meeting adjourned at 6:58 p.m.

Submitted by Peter D'Apice, NTM Board Secretary.           

March 20, 2016 Board Meeting Minutes

NTM – North Texas Mensa

A local Group of

American Mensa Ltd

A Not-for-profit corporation

Meeting called to order at 6:01 by President Ken Roberts. Attendees: President Ken Roberts, Treasurer Roger Durham, Secretary Peter D'Apice, John Marshall and Ombudsman Randy Brack.

1.         Reports.

Secretary – Peter D’Apice reported on February 2016 minutes; Marshall moved to adopt the minutes as amended, Durham seconded, all approved.

Treasurer – Roger Durham reported: February 2016 financials were reviewed, questions asked and answered, report filed.

Membership: Anne Whiteman reported: February 2016 began with 1313 members, 22 joined, 3 left, yielding 1333 at the end of February 2016. We are now the largest group in Region 6 and the sixth largest in the United States.

RG Committee – Karen Brack reported, search for hotel underway.

Editor - Bill Rock: M-Aura at the printer.

Ombudsman: Randy Brack: The Ombudsman made a report, recommended the appointment of a secondary ombudsman to serve in the event the Ombudsman is unavailable.

Blood Account: Anne Whiteman absent.

Publisher/Circulation Manager - Val Beasley: reported.

At 6:18 pm, Paul Whiteman phoned in a report on the status of the website hosting issues. NTM is now using a temporary server, and website and content manager issues were discussed.

Gathering Committee: Karen Brack reported; Marshall moved, D’Apice seconded, all approved, the appointment of Durham to the committee.

Programs: This month and next month’s are arranged.

Publicity: Roberts appointed Karen Brack to chair Publicity.

Gifted Children - Bill Rock reported: March event with New Minds and future events discussed.

S.I.G.H.T.: Eric Hartman: absent.

Webmaster – Website issues were addressed.

Social and Communications – No report.

Scholarship Chair – Ralf Kittenbacher absent: Essays all sent in to National, we await results.

2.         Old Business

            A. The new member party will be held on April 30, hosted by Anne Whiteman and Betty Mae Doyle at the Doyle’s house, budget of up to $300 already approved.

            B. Proctor: Elisa Miller has resigned. Karen Brack is the chair of a committee to find new proctors and a new Testing Coordinator.

3.         New Business

            A. NTM standing policies were presented in the March M-Aura.

           

            B. Prospective options for use of NTM funds and scholarship issues were discussed.

Motion to adjourn made by Marshall, second by Durham, unanimously approved. Meeting adjourned at 7:09 p.m.

Submitted by Peter D'Apice, NTM Board Secretary.