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August 20, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:04p by President Ken Roberts.
Attendees:  Treasurer Roger Durham, Board Members at Large Chris Nixon, Karen Brack and Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - John Marshall, absent, distributed the final July 2017 Board Meeting minutes via email.   Karen Brack did not receive the July minutes via email and Ken indicated he will resend. Durham moved to approve the minutes as submitted, Nixon seconded, unanimously approved.

Treasurer - Roger Durham reported; July 2017 financials reflect a bank account balance of $23,514.70 together with a note receivable of $10,000 for a total of $33,814.70.  The month of July finished with a deficit of $214.97 as a result of increased costs to publish the M-Aura with by-laws.

President –President Ken Roberts

  1. American Mensa awarded the Emerald Award to the North Texas Chapter for outstanding service. Also, Roger Durham received the Distinguished Service Award from American Mensa.
  1. Welcome to Karen Brack as the new Member at Large. Karen is thrilled to be here.
  1. The Election Committee has been established as below (still need an alternate or an additional member in which Andy would move to alternate):
  • Chairman – Laura Stuart
  • Deborah Lockart
  • Carol Borchardt
  • Andy McKellar
  1. RG Registration Push – Please mention at any Mensa events/functions. RG Committee Members receive the lowest regular rate regardless of registration time.  Paul Whiteman to provide org chart of RG Committee Members.  Ken to include mention in President’s Column each month.  Email drop scheduled for September (highlighting expiration of early bird rate), additional email in October (highlight tastings and dance) and November (TBD).  Paul Whiteman will confirm we are utilizing the same DJ as last year.  Paul Whiteman indicated there is still a need for a Programming Chair.
  1. Vacancies – Social Media Coordinator and Public Relations remain vacant. Karen Brack indicated an interest in Public Relations position.
  2. New Member Party in October – in need of a place to host. Need to identify place in advance of October M-Aura publishing (September 9th).
  1. November meeting will be on November 19th – By-Laws approval and elections will be held immediately following the Board meeting.

Membership –

Anne Whiteman reported – National is indicating that reports are “in-real time” causing the discrepancies in figures.  As of 7/17 – we had 1,187 members. During time frame we had 3 leave, 12 join (net of +9).  A report ran as of August 20th indicated we have 1,189 members.

Ombudsman – Randy Brack reported – Nothing to report as Ombudsman.

Proposed by-laws were published in August M-Aura so we are on track for November election.  Randy will coordinate with Laura Stewart to ensure the election committee includes by-laws referendum as part of November ballot.  Randy will also write a column for October M-Aura to remind them of upcoming vote in November encouraging them to vote.  Board unanimously encourages a “Yes” vote for by-laws. 

RG Report – Paul Whiteman reported – Karen will assist with programming need and securing speakers.   Paul to provide Ken and Anne verbiage to be included (2-3 sentences) for email distributions regarding RG (September – highlight expiration of early bird rate; October – highlight tastings and dance; November – TBD).

Nixon-Webmaster – Paul made Andy a super-user to all service providers.   In addition, Paul provided user name and login credentials for Network Solutions and Siteground.  Paul also indicated he renewed the NTMensa.org domain name for 3 years.  Paul to send Roger paperwork on renewing.  Chris to follow up with Andy to ensure there is continuity and we can access.  Andy and Paul to work on transitioning duties.

Nixon-Social and Communications – Vacant, no report

Nixon-Publicity – Vacant, no report

Brack -Editor – Bill Rock reported via email.  M-Aura went to print last week – will be distributed later this month.  Thank you to those that provided content.

Brack -Publisher/Circulation Manager – Val Beasley reported, she expects to have copies tomorrow and will then distribute.  With Bi-laws included the additional cost of printing was ~$300.

Brack -Proctor/Testing Coordinator – Doborah Lockhart reported; five people tested yesterday (would have had six but one person forgot their ID).  They will receive the results within 1-2 weeks. 

Brack -Programs – Bob Hemphill absent, no report

Caperton-Gifted Children – Ambre Caperton absent, Bill rock reported via email.  Over a dozen gifted youth enjoyed the excellent introduction to the justice system and courthouse tour on August 10th.  September event is trash pickup in Ft Worth, and in October we’ll be doing a charity 5K. 

Caperton-S.I.G.H.T. – Gunny Hartman absent, no report

Caperton-Scholarship Chair – Ambre Caperton absent, no report

  1. Old Business

Nothing to report

  1. New Business

Bill Rock submitted the following via email - Proposed bylaws:  There is a move to change one of the proposed bylaws, to allow write-in candidates. Here is the argument (such as it is) from the September M-Aura:

EDITORIAL:

Proposed bylaws update discussion: From last month’s posted changes to the bylaws, of all of the changes that are being made , only one gets me riled up enough to bloviate on it: write in candidates for the BOD elections (proposed Art VI.7.B). National gives us the option of allowing write-in candidates, and I think our bylaws should allow them; the proposed bylaws would prohibit them. If enough people feel strong enough about the slate of candidates that they can get a write-in candidate elected, then more power to them, I say. They get the person that they want, and they are a critical mass charged up enough to move the group in a direction they want to go.

Now, I need the help of anyone else who feels the same way about this decision. Email This email address is being protected from spambots. You need JavaScript enabled to view it. and let us know that you think this should be changed before the vote on the bylaws. Thanks go out to Anne who indicated she also supports this change.

I am seeking others who wish to also make this change (allow write-ins) so that the proposed bylaws can be updated.  Please let me know if you are in favor of this change. 

Motion to adjourn made by Roberts, seconded by Durham, unanimously approved. Meeting adjourned at 6:51 p.m.

Submitted as Board Proceedings pending approval as Minutes by Chris Nixon on behalf of John M. Marshall, NTM                     Secretary.

July 16, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:05p.m. by President Ken Roberts.
Attendees: Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Ambre Caperton, Chris Nixon, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The June 11, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on July 15; Hartman moved to adopt the minutes as corrected and distributed, Caperton seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $24,029.67 together with a note receivable of $10,000.00.  Income of $1,085.58 and expenses of $968.88 generated a net surplus of $116.70 for the month of June 2017; report received with thanks.

President – President Ken Roberts presented the President’s Report.

  1. The President reported on the need to recruit members of and a chairman for the Nominating Committee, responses not inspiring. Bill Rock indicated interest, Durham moved that he be appointed chair, seconded by Caperton, unanimously passed.  Chris Cree was contacted during the meeting.  Preference is for experienced members. Sara Hawkins accepted the position as Chair of the Nominating Committee, and Bill Rock, Karen Hess, and Bob Hemphill accepted member positions on the Committee. Cookie Neely accepted a position as alternate.  Laura Stuart, Carol Borchard, and Deborah Lockhart agreed to serve on the Election Committee, and Andy McKellar volunteered to be the alternate member.  There is still an opening for a Chair of the Election Committee.
  2. NTM won an Emerald Award from American Mensa, for the largest membership [groups over 1000 members], for variety of programs, number of tests, activities, etc.
  3. Some vacancies remain to be filled.
  4. Nathaniel Ford resigned from the Board for personal reasons. The President appointed Karen Brack, who accepted.

Membership – Anne Whiteman, absent.  As of June 30, 2017, 1199 members reported.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman, but as to by-laws, the National Bylaws Committee has given NTM approval to submit our proposed bylaws to our membership for balloting, and the proposed bylaws will be printed in the August M-Aura.  Motion to authorize a by-laws referendum to be conducted by the Elections Committee in November in conjunction with the general election and on same ballot, moved by Durham, seconded by Caperton, passed unanimously.   As noted in June, NTM will be the pilot program under the new Minimum Standard By-Laws, if adopted as part of the general election in November.

RG Report – Paul Whiteman – absent.  Announcement sent to Mensa Bulletin.

Nixon-Webmaster – Paul Whiteman – absent.  Transitioning to another webmaster person who will also do web design and provide access.  Need password and ID for hosting the site to allow access.  Andy is attempting to develop the new website.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.  Gunny has been active in updating the Facebook page, which is linked to Twitter, which enhances coverage.

Brack-Editor - Bill Rock – absent.

Brack-Publisher/Circulation Manager - Val Beasley – no report.

Brack-Proctor/Testing Coordinator - Deborah Lockhart unavailable due to a family matter. Six people tested yesterday at Preston Tower.  Test on August 19 will be at Plano at Escape Experts facility located at 2201 K Avenue Suite A-200 Plano, TX 75074.

Brack-Programs - Bob Hemphill no report beyond tonight’s program.

Caperton-Gifted Children - Bill Rock – The August event will be a tour of the Bureau of Engraving Printing and a courthouse tour on August 10 [one of the children’s father is a judge].

Caperton-S.I.G.H.T. - Gunny Hartman – request Edmund Quah.

Caperton-Scholarship Chair – Ralf Kittenbacher has volunteered to chair this committee again, appointed as of today.  There is no need for additional paperwork submitted asap, but need to inform American Mensa that we would be participating.

Caperton-Calendar - Sara Hawkins absent, no report.

  1. Old Business
  2. No old business.
  3. New Business
  4. No new business. 

Motion to adjourn made by Hartman, seconded by Marshall, unanimously approved. Meeting         adjourned at 7:05p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

May 21, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00p.m. by Vice-president Gunny Hartman.
Attendees: Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The April 16, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on May 16; Durham moved to adopt the minutes as corrected and distributed, Marshall, seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $23,757.24 together with a note receivable of $10,000.00.  Income of $1702.49 and expenses of $1386.78 generated a net surplus of $351.71 for the month ofApril 30, 2017; report received with thanks.

President - Vice President Gunny Hartman presented the President’s Report.

  1. The Vice-president thanked Anne Whiteman and Gail Spurlock for their work on the New Member Party April 22; probably had nine new members signed up.
  2. The Vice-president noted the following appointments:

            Sara Hawkins – Calendar Chair

            Cookie Neely – Area Coordinator, East Texas

            The following remaining vacancies were noted:  Social Media Coordinator; Public   Relations.

  1. The current testing facility is located in Collin County at Escape Experts, Park & K Ave., Plano, 1pm, free once per month; testing to be set up there for August 19; June in Richland College; all on third Saturday.
  2. The RG is set for 11/23-11/26, and the promotion should begin immediately in M-Aura and national bulletin. Info on registration fee needed.
  3. The Board should recruit volunteers to serve on the Nominating and Election Committees, to be appointed in June. Eblast to be sent, as M-Aura already out.

Membership – Anne Whiteman – Membership at present appears to be 1124 as of April 30.  

Ombudsman/By-laws Committee Chairman - Randy Brack reminded of change in email address and redirect may or may not be working, due to gmail restrictions.

Nixon-Webmaster – Paul Whiteman no report on renewal of registration of domain as yet.  Need to have the website capable of supporting online registration and payment for RG [through PayPal, if possible, with option for credit card as well]; access members only calendar with password and public calendar without password.

Nixon-Social and Communications – Vacant

Nixon-Publicity - Vacant

Ford-Editor - Bill Rock reported - M-Aura went to print on Tuesday last week.

Ford-Publisher/Circulation Manager - Val Beasley expecting to mail 668 copies.

Ford-Proctor/Testing Coordinator - Deborah Lockhart reporting - five tested on May 20.  Price increase from $40 to $60 effective July 1 according to AMC.  Half-off month in September or October or possibly both.

Ford-Programs - Bob Hemphill:  no report

Caperton-Gifted Children - Bill Rock - Tour of Allied Stone went well, a dozen children.

Caperton-S.I.G.H.T. - Gunny Hartman: no request for services.

Caperton-Scholarship Chair – Ralf Kittenbacher absent, no report.  Has a box of shirts with NTM on them for use at events.

Caperton-Calendar - Sara Hawkins, no report.

  1. Old Business
  2. Randy Brack reported on the current status of the by-laws and the new MSB’s (Minimum Standard By-Laws) from AMC.  AMC voted new MSB for local groups in April.  Main change involves definition of officers and duties [appointed by board in addition to set up by by-laws, but if appointed by a chairman then not an “officer”] and duties of ombudsman [no longer arbitration function]. The proposed by-laws sent by us to the AMC By-laws Committee came back with two amendments suggested.  Motion to adopt the amendments to Article III §9 (changed “Publisher” to “Publications Officer”) and Article III §14 (changed “Members of the Board” to “Members of the Board and/or the Ombudsman”) to our proposed by-laws be incorporated into the new by-laws sent by Randy and send them to the AMC By-laws Committee made by Durham, seconded by Marshall, carried unanimously.  Will be published and sent to members for vote after approval by AMC By-laws Committee [possibly by June NTM Board meeting].
  3. New Business
  4. No new business. 

Motion to adjourn made by Durham, seconded by Marshall, unanimously approved. Meeting         adjourned at 6:47p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

June 11, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03p.m. by President Ken Roberts.
Attendees: Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Ambre Caperton, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The May 21, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on June 10; Durham moved to adopt the minutes as corrected and distributed, Hartman, seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $23,912.97 together with a note receivable of $10,000.00.  Income of $1072.71 and expenses of $916.98 generated a net surplus of $155.73 for the month of May 2017; report received with thanks.

President – President Ken Roberts presented the President’s Report.

  1. The President thanked Vice-President Hartman for running the May meeting.
  2. The President noted the following appointments vacancies:

            Social Media Coordinator

            Public Relations

  1. The current testing facility is located in Collin County at Escape Experts, Park & K Ave., Plano, 1pm, free once per month; testing to be set up there for August 19; June in Richland College; all on third Saturday. Half price offer of $400 should be tabled for now.
  2. Chairs for Nominating Committee and Election Committee to be appointed by July 10.
  3. Chris Nixon requested not to be removed from the Board under the “three consecutive absences rule”, so moved by Marshall with the condition that he not miss next meeting, seconded by Durham, passed unanimously.
  4. Scholarship Committee chairman to be appointed before next meeting.

Membership – Anne Whiteman – Membership at present appears to be unclear due to variations from AML, but probably is 1154 [a lapse of 277 since April] as of May 31.  

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman, but as to by-laws, it is anticipated that they will be approved by next month for a vote to approve them and make them available to be printed in the August M-Aura.  NTM will be the pilot program under the new Minimum Standard By-Laws, if adopted as part of the general election in November.

RG Report – Paul Whiteman reported on search for speakers, five tastings [beer, wine, bourbon, sausage, soda pop], website fixed for registration and form will be “up” this evening, lunches.

Nixon-Webmaster – Paul Whiteman reported on renewal of server [Site Ground] (registration is through Network Solutions), also J Events for calendar to be reimbursed to Whiteman.  Moved by Durham to use money already allocated for this effort, seconded by Hartman, passed unanimously. Members can access directory through the website.  Very expensive to change to another website maintenance program.  Possible alteration in schedule to submit minutes directly to website, as well as photos.  Need to consider linking website to Facebook and Twitter [need passwords].

Nixon-Social and Communications – Vacant

Nixon-Publicity - Vacant

Ford-Editor - Bill Rock reported - M-Aura will go to print in a couple of days, normally around the 13th or 14th of the month.  It will be more expensive next month, due to by-laws inclusion, and the proceedings of the May Board meeting, having been approved as minutes, will be published accordingly as well.

Ford-Publisher/Circulation Manager - Val Beasley – no report.

Ford-Proctor/Testing Coordinator - Deborah Lockhart out of country.   Next test is June 17 at Richland College.  Test in July will be at Preston Tower. 

Ford-Programs - Bob Hemphill reported that he had had difficulty securing a speaker for this evening, so he prepared a selection of 4 or 5 documentaries on DVD that would include something for everybody: 1. Blue Planet (a view of earth’s many features from space); 2.  Understanding Integral Philosophy; 3.  Alzheimer’s Disease: Facing the Facts; 4.  The American Dream (hypothetical – you are dropped in a major US City with only $25.00.  what would you do?) or 5.  Confronting ISIS (this feature is too long to finish at one meeting).  Considering the breadth of interest on the part of the membership, this seemed a satisfactory substitute for one speaker for this evening, the unused documentaries to be available in the future if needed. 

Caperton-Gifted Children - Bill Rock – The June event will be on June 25, Blueberry Hill Farm; July 14, tour of printing facility in Fort Worth; August 10, trip to Collin County Courthouse . hosted by Judge Jay Bender, to include a tour and opportunity to see a trial.

Caperton-S.I.G.H.T. - Gunny Hartman - no request for services.

Caperton-Scholarship Chair – Ralf Kittenbacher absent, no report. Will be contacted to resume chair for next year.

Caperton-Calendar - Sara Hawkins absent, no report.

  1. Old Business
  2. How does the 2nd Sunday meeting time work?  Advantage is to have minutes and other communications available for M-Aura.  No disadvantages known except for election in November and collision with Mothers’ Day.   
  3. New Business
  4. No new business. 

Motion to adjourn made by Durham, seconded by Marshall, unanimously approved. Meeting         adjourned at  6:54p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

April 16, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:02p by President Ken Roberts.
Attendees:  President Ken Roberts, Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Board Members at Large Nathan Ford, Ambre Caperton and Regional Ombudsman Randy Brack.

  1. Reports.

Secretary – Chris Nixon had circulated the March 2017 Board Meeting minutes; corrections were submitted to the Acting Secretary and incorporated in the minutes circulated on April 6; Gunny Hartman moved to adopt the minutes as corrected and distributed, Ambre Caperton, seconded, unanimously approved. 

Treasurer - Roger Durham reported on the Annual Report submitted to AML in April 2017; the financials reflect a bank account balance of $23,527.92 together with a note receivable of $10,000.00.  Income of $1303.68 and expenses of $1122.75 generated a net surplus of $180.93 as of March 31, 2017; report received with thanks.

President - Ken Roberts thanked Vice President Gunny Hartman for conducting the meeting in March. 

  1. The President announced the New Member Party set for 6p, April 22, eblast sent out today, 815 Greenhaven Drive, Richardson
  2. The President noted the following appointments:

            Paul Whiteman – RG Chair; needs a Tasting Co-ordinator for RG [beer, wine, etc.];            RG is Thanksgiving weekend [November 23-26]

            Anne Whiteman – RG Hospitality Chair

            Roger Durham, Karen Brack, Paul Whiteman - Gathering committee

  1. The following vacancies were noted: Social Media Coordinator; Public relations
  2. The current testing facility is located in Collin County at Escape Experts, Park & K Ave., Plano, free once per month; testing to be set up there for August; April 29 test to be in Tyler; May test here; June in Richland College, all on third Saturday.
  3. On Motion by Nixon, seconded by Caperton, June meeting moved to 11th. Carried unanimously. Membership to be notified in May.

Membership – Anne Whiteman – New member party email; shepherd’s pie, etc., need some help at 4p to set up.  Membership at present unclear from AML website errors.  Appears to be 1331 as of February 28, nothing for April.  

Ombudsman/By-laws Committee Chairman - Randy Brack nothing to report as Ombudsman;

Nixon-Webmaster – Paul Whiteman to be chairman to arrange renewal for the next three years [$30/year]. Moved by Durham, seconded by Caperton to renew carried unanimously.

Nixon-Social and Communications – Vacant

Nixon-Publicity - Vacant

Ford-Editor - Bill Rock reported; M-Aura goes to print tomorrow.

Ford-Publisher/Circulation Manager - Val Beasley absent, but labels need a new run from AML

Ford-Proctor/Testing Coordinator - Deborah Lockhart reporting; six tested in April.  Price increase from $40 to $60 effective July 1 according to AMC.  Possible half-off month in September and October.

Ford-Programs - Bob Hemphill:  no report

Caperton-Gifted Children - Bill Rock; 12 children on airplane rides on April 15 [NTM covers costs of these events, postage, postcards]; pilots donated time and fuel; next month, tour of Allied Stone; AML Gifted Coordinator left.

Caperton-S.I.G.H.T. - Gunny Hartman: no request for services, did contact San Diego coordinator, so he is planning on learning from them on possible activities.

Caperton-Scholarship Chair – Ralf Kittenbacher absent, no report.  Has a box of shirts with NTM on them for use at events.

Caperton-Calendar - Volunteer sought.

  1. Old Business
  2. Randy Brack reported on the current status of the by-laws and the new MSB’s from AMC.  AMC voted new MSB for local groups in April.  Main change involves definition of officers and duties [appointed by board in addition to set up by by-laws, but if appointed by a chairman then not an “officer”] and duties of ombudsman [no longer arbitration function]. Motion to adopt these modifications to our proposed by-laws, incorporated into the new by-laws sent by Randy and send them to the national AMC by-laws committee made by Durham, seconded by Hartman, carried unanimously.
  3. New Business
  4. Bill Rock had a request from a member to print something in the M-Aura, might take five pages, will be done in two or three segments.

Motion to adjourn made by Hartman, seconded by Caperton, unanimously approved. Meeting        adjourned at 7:09p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.