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June 19, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:07 by President Ken Roberts. Attendees: President Ken Roberts, Treasurer Roger Durham, Board Members at Large Paul Whiteman, John Marshall.

1.         Reports.

Secretary – Peter D’Apice had circulated the May 2016 minutes; John Marshall moved to adopt the minutes, Roger Durham seconded, all approved. Minutes are not being posted on the Web site. Paul Whiteman will examine the procedure.

Treasurer – Roger Durham reported: May 2016 financials reflect income of $1,301.90 and expenses of $974.6; report filed.

Membership: Anne Whiteman and Ric Hess will handle contacts for lapsed member list. May 2016 began with 1162 members, net increase of 34 new or reinstated members yielding 1196 at the end of May.

Editor - Bill Rock: M-Aura has gone to print as of Thursday.

RG Chair – Karen Brack absent. Roger Durham reported; online registration is not available due to web site issues. Mensa 76, having cosponsored the 2015RG, is not participating this year. However Mensa 76 has $334 on deposit in the NTM RG account as their portion of the RG fund. Roger Durham moved that NTM reimburse Mensa76 from the general account leaving the RG seed money in the RG account. Second by John Marshall. unanimously approved.

Ombudsman: Randy Brack absent.

Blood Account: Anne Whiteman reported. Anne Whiteman, Deborah Lockhart, Bill Rock continuing contributions.

Publisher/Circulation Manager: Val Beasley absent.

Proctor/Testing Coordinator: Deborah Lockhart reporting as interim coordinator. Testing is scheduled at Preston Tower condos through October. It is believed that new rules, per new Proctor Procedure Manual, now require Proctor Coordinators to be certified proctors.

Programs: Bob Hemphill: no report.

Publicity: Karen Brack absent.

Gifted Children - Bill Rock reported on June camping event, 3 families and 5 children attended. July event is robotics at TI.

S.I.G.H.T.: Eric Hartman absent.

Webmaster – Paul Whiteman reported on progress and discussion of continued measures. Network Solutions is requiring addition business documentation in order to recover the registrant account for the network Domain. An account has been set up for the at Site Ground to host the site but it is still running on Steve Hess server since we are not authorized to move it.

Social and Communications – Lacy Brown absent.

Scholarship Chair – Ralf Kittenbacher absent.

Nominating Committee Chair – Anne Whiteman made a solicitation for current board members who might run again.

2.         Old Business

            A. Actions for web site registration and migration discussed. A letter describing board action was presented to president Ken Roberts to be signed and notarized in hopes of satisfying the documentation requirement for Network Solution. Get a letter from New York State to validate its standing in good credit as a non-profit. Movement the site to be renamed as ntmensa.org is a possibility. There is authorization to spend the approved funds to complete the site movement or build a new site if necessary.

            B. Scholarship Funding: tabled for lack of time.

3.         New Business

            A. Need for Proctor volunteers to qualify and help with testing.

Motion to adjourn made by John Marshall, seconded by Roger Durham, unanimously approved. Meeting adjourned at 7:10 p.m.

Submitted by Paul Whiteman, NTM Board Member at Large.         

 

May 15, 2016 Board Meeting Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03 by President Ken Roberts. Attendees: President Ken Roberts, Treasurer Roger Durham, Secretary Peter D'Apice, Paul Whiteman (arrived at 6:12), Bob Dietrich.

1.         Reports.

Secretary – Peter D’Apice reported on April 2016 minutes; Dietrich moved to adopt the minutes, Durham seconded, all approved.

Treasurer – Roger Durham reported: April 2016 financials reflect income of $1,507.97 and expenses of $1,914.57 for April; report filed.

Membership: Anne Whiteman not yet arrived: April 2016 began with 1369 members, 12 joined, 219 left, yielding 1162 at the end of April. Rik Hess was introduced to the Board; Rik volunteered to chair Membership and shared some ideas.

At 6:12 Paul and Anne Whiteman arrived.

Editor - Bill Rock: M-Aura done, just awaiting article.

RG Chair – Karen Brack absent. Roger Durham reported; will deliver registration form to be inserted in M-Aura.

Ombudsman: Randy Brack absent.

Blood Account: Anne Whiteman reported.

Publisher/Circulation Manager: Val Beasley absent.

Proctor/Testing Coordinator: New Testing Coordinator needed.

Programs: Bob Hemphill: no report.

Publicity: Karen Brack absent.

Gifted Children - Bill Rock reported on May chess event, and camping event in June.

S.I.G.H.T.: Eric Hartman absent.

Webmaster – Website issues were addressed and are being pursued. New server has been obtained, Whiteman will be registrant.

Social and Communications – Lacy Brown absent.

Scholarship Chair – Ralf Kittenbacher absent.

2.         Old Business

            A. The new member party, held on April 30 and hosted by Anne Whiteman and Bettymae Doyle at the Doyle’s house, was a huge success.

            B. NTM letterhead, business cards, discussed; P.O. Box discussed, going electronic discussed.

            C. Scholarship Funding: J. Marshall absent, the proposal was discussed and tabled until Marshall returns.

            D. RG – Roger Durham reported on progress, Marriott Quorum in Addison is the venue, ready to go.

3.         New Business

            A. The Board discussed verifying that all Board members and appointed position holders have renewed their Mensa membership.

            B. The Board discussed appointing Board members to find people to serve on the Nomination and Election Committees. Anne Whiteman will chair both committees, Bob Dietrich will assist and they will look for other members.

Motion to adjourn made by Durham, seconded by Dietrich, unanimously approved. Meeting adjourned at 6:58 p.m.

Submitted by Peter D'Apice, NTM Board Secretary.           

March 20, 2016 Board Meeting Minutes

NTM – North Texas Mensa

A local Group of

American Mensa Ltd

A Not-for-profit corporation

Meeting called to order at 6:01 by President Ken Roberts. Attendees: President Ken Roberts, Treasurer Roger Durham, Secretary Peter D'Apice, John Marshall and Ombudsman Randy Brack.

1.         Reports.

Secretary – Peter D’Apice reported on February 2016 minutes; Marshall moved to adopt the minutes as amended, Durham seconded, all approved.

Treasurer – Roger Durham reported: February 2016 financials were reviewed, questions asked and answered, report filed.

Membership: Anne Whiteman reported: February 2016 began with 1313 members, 22 joined, 3 left, yielding 1333 at the end of February 2016. We are now the largest group in Region 6 and the sixth largest in the United States.

RG Committee – Karen Brack reported, search for hotel underway.

Editor - Bill Rock: M-Aura at the printer.

Ombudsman: Randy Brack: The Ombudsman made a report, recommended the appointment of a secondary ombudsman to serve in the event the Ombudsman is unavailable.

Blood Account: Anne Whiteman absent.

Publisher/Circulation Manager - Val Beasley: reported.

At 6:18 pm, Paul Whiteman phoned in a report on the status of the website hosting issues. NTM is now using a temporary server, and website and content manager issues were discussed.

Gathering Committee: Karen Brack reported; Marshall moved, D’Apice seconded, all approved, the appointment of Durham to the committee.

Programs: This month and next month’s are arranged.

Publicity: Roberts appointed Karen Brack to chair Publicity.

Gifted Children - Bill Rock reported: March event with New Minds and future events discussed.

S.I.G.H.T.: Eric Hartman: absent.

Webmaster – Website issues were addressed.

Social and Communications – No report.

Scholarship Chair – Ralf Kittenbacher absent: Essays all sent in to National, we await results.

2.         Old Business

            A. The new member party will be held on April 30, hosted by Anne Whiteman and Betty Mae Doyle at the Doyle’s house, budget of up to $300 already approved.

            B. Proctor: Elisa Miller has resigned. Karen Brack is the chair of a committee to find new proctors and a new Testing Coordinator.

3.         New Business

            A. NTM standing policies were presented in the March M-Aura.

           

            B. Prospective options for use of NTM funds and scholarship issues were discussed.

Motion to adjourn made by Marshall, second by Durham, unanimously approved. Meeting adjourned at 7:09 p.m.

Submitted by Peter D'Apice, NTM Board Secretary.           

April 17, 2016 Board Meeting Minutes

NTM – North Texas Mensa

A Local Group of American Mensa Ltd

A New York Not-for-Profit Corporation

Meeting called to order at 6:02 by President Ken Roberts. Attendees: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Secretary Peter D'Apice, Paul Whiteman, Bob Dietrich.

1.         Reports.

Secretary – Peter D’Apice reported on March 2016 minutes; Dietrich moved to adopt the minutes, Durham seconded, all approved.

Treasurer – Roger Durham reported: March 2016 financials reflect income of $1,225.32 and expenses of $988.88 for March; report filed.

Membership: Anne Whiteman reported: March 2016 began with 1333 members, 42 joined, 6 left, yielding 1369 at the end of March.

Editor - Bill Rock: M-Aura at the printer.

RG Committee – Karen Brack absent.

Ombudsman: Randy Brack absent.

Blood Account: Anne Whiteman reported: some donations of blood have been made.

Publisher/Circulation Manager: Val Beasley reported.

Proctor/Testing Coordinator: New Testing Coordinator needed.

Programs: Bob Hemphill absent.

Publicity: Karen Brack absent.

Gifted Children - Bill Rock reported on March event with New Minds and planning for June and July.

S.I.G.H.T.: Eric Hartman reported on guest hosting availability.

Webmaster – Website issues were addressed, new server needed, Whiteman will be registrant. Roberts asked the board members to think about potential updates to the website.

Social and Communications – Lacy Brown absent.

Scholarship Chair – Ralf Kittenbacher absent.

2.         Old Business

            A. The new member party is April 30, hosted by Anne Whiteman and Betty Mae Doyle at the Doyle’s house.

            B. Proctor: new Testing Coordinator is needed, more proctors are needed. \

            C. Scholarship Funding: J. Marshall absent.

3.         New Business

            A. Possible NTM letterhead, business cards, discussed. Need for P.O. Box raised and discussed. On motion by Durham, second by Hartman, and unanimous approval, Roberts was authorized to purchase a P.O. Box for NTM use.

           

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting adjourned at 7:04 p.m.

Submitted by Peter D'Apice, NTM Board Secretary.

NTM Board Meeting Sunday, February 21, 2016

Meeting called to order at 6:00 by President Ken Roberts. Attendees: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Secretary Peter D'Apice, Paul Whiteman, John Marshall, Bob Dietrich and Ombudsman Randy Brack.

1.         Reports.

Secretary – Peter D’Apice reported on January 2016 minutes; Marshall moved to waive a reading of January’s minutes, Dietrich seconded, all approved.

Treasurer – Roger Durham reported: January 2016 financials were reviewed and total NTM assets are $31,947.00 as of 1/31/2016.

Membership: Anne Whiteman reported: January 2016 began with 1285 members, 30 joined, 2 left, yielding 1313 at the end of January 2016.

RG Committee – Roger Durham reported on income and expenses.

Editor - Bill Rock: M-Aura at the printer.

Ombudsman: Randy Brack: The Ombudsman made a report and thanked the Board for reappointing him to a three-year term at the January meeting.

Blood Account: Anne Whiteman reported.

Publisher/Circulation Manager - Val Beasley: reported.

Gathering Committee: Karen Brack reported, this is a standing committee, the Board will need to make a replacement appointment in March.

Programs: This month and next month’s are arranged.

Publicity: New chair needed.

RG Chair: Durham reported, a new chair is needed.

Gifted Children - Bill Rock: February rock climbing event attended by 20 children, March event with New Minds planned.

S.I.G.H.T.: Gunny Hartman: nothing to report.

Webmaster – Website issues to be addressed under New Business.

Social and Communications - No report.

Scholarship Chair – Ralf Kittenbacher absent: report relayed that readings are finished and a summary passed on to National.

2.         Old Business

            A. The new member party will be the last Saturday in April at the Doyle’s house.

3.         New Business

            A. 2016 RG: Durham moved, Marshall seconded, all approved, holding a 2016 RG. The Fort Worth club wants to participate again. Karen Brack nominated as Chair of the RG Committee, Marshall moved and was seconded, and all approved her appointment. The site hotel was discussed and Marshall moved, Whiteman seconded, and all approved, looking into and approving a multi-year contract with the Grapevine hotel.

           B. Budget: Durham circulated the budget, the budget was discussed, Marshall moved to approve the budget, Hartman seconded, further discussion was had and General Meeting expenses were raised to $600 and the budget accordingly amended. That amendment accepted by Marshall and Hartman, all approved the budget as amended.

            C. Website: NTM website issues were discussed, Steve Hess needs assistance; the board explored the options of a new website, new hosting account and new design. Mike Magolnick was joined into the meeting by phone to discuss these matters with the board, including promptly moving the existing website to a new hosting account. Whiteman volunteered to head up an ad hoc committee to further explore and implement options, Dietrich volunteered to help. Durham moved that the President be authorized to spend up to and including $1,000 to get the new NTM website going, Marshall seconded, all approved.

            D. Proctor: Alisa Miller has resigned. Karen Brack will chair a committee to find new proctors and a new Testing Coordinator.

           

Motion to adjourn made by Marshall, second by Durham, unanimously approved. Meeting adjourned at 7:11 p.m.

Submitted by Peter D'Apice, NTM Board Secretary.