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September 16, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees: Vice-President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.

1. Reports

Secretary - The proposed August 2018 Board Meeting Minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the August financials which included income of $1,085.67 and expenses of $942.21, generating net income of $143.46 for the month of August 2018.  Net assets increased to $30,913.40.  Report received with thanks.

President – Hartman presented the President’s Report, including reminders about the New Members’ Party on October 6th at the Kittenbachers’, the next Board Meeting on October 21st, and the election of 2019 officers on November 18th, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report via email.  As of August 31, 2018, 1,161 members were reported, up from 1,139 on July 31, 2018.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported that the newsletter will go to the printer tonight.  Karen Brack noted that MADEATS is moved from Monday the 8th to Friday the 12th in October.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – nothing to report.                        

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – No test given this month.  Next month’s test is scheduled for October 20 at Preston Tower.

(Whiteman) Programs – Karen Brack – tonight’s speaker will be on weather forecasting.  Next month’s speaker will be a restaurant critic.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock reported that the Cavanaugh Flight Museum was attended by about 8 kids.  Next month’s activity will be a games afternoon at Nerdvana in Plano.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Karen Brack – 87 have registered so far.  The RG will host the initial meeting of the new national Sec SIG, devoted to computer security and related subjects; they will sponsor a computer lab at the RG.  There will also be an Escape Room.  The proposed Kids’ Track has been cancelled for lack of interest.

2. Old Business: None

3. New Business: None

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 6:30 p.m.  Submitted by Roger Durham, NTM Secretary.

August 19, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman. Attendees: Vice-President John Marshall, Secretary Roger Durham, and board member George Schmidt.  Anne Whiteman arrived late.

1. Reports

Secretary - The proposed July 2018 Board Meeting Minutes were circulated. Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported by email on the July financials which included income of $1,127.62 and expenses of $1,220.11, generating a net deficit of $92.49 for the month of July 2018. Net assets increased to $30,769.94.  The deficit was primarily due to the payment last month of $367.32 in annual website expenses.  Report received with thanks.

President – Hartman presented the President’s Report, including names of members of the Nominating (Paul Whiteman, Chair; Bill Rock, Cathy Allshouse, and Sara Hawkins, Members) and Election (Deborah Lockhart, Chair; David Monroe, Kash Hatton, and Gail Spurlock, Members; and Grant Seabolt, Alternate) Committees, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report via email. As of July 31, 2018, 1139 members were reported, up from 1,125 on June 30, 2018.

Ombudsman - Randy Brack – reported a potential problem with this year’s Election Code, which was not revised to comply with the new By-Laws. Brack expressed the opinion that this should not cause a serious problem.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer on Friday.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – reported by email that a redacted version of the calendar is now available to the public.                                

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – 8 people tested this month. No test is scheduled for next month.

(Whiteman) Programs – Karen Brack – tonight’s speaker will be on Innovation. No speaker has yet been secured for September.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock reported that both August events were attended by about 10 kids. For September they are visiting the Cavanaugh Flight Museum.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Karen Brack – 35 have registered so far. Patrick Gary is working on an escape room.  Kids’ Track, Pub Crawl, and Movie Night are being considered.  Help is needed with Games.

2. Old Business: None

3. New Business: Pam and Ralf Kittenbacher have agreed to host the Fall New Members’ Party on October 6. Marshall moved, Schmidt seconded, to advance $250.

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 6:49 p.m. Submitted by Roger Durham, NTM Secretary.

                                                  June 17, 2018 Board Proceedings

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Vice-President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Anne Whiteman arrived late.

1. Reports

Secretary - The proposed May 2018 Board Meeting minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the May financials which included income of $935.95 and expenses of $942.06, generating a net deficit of <$6.11> for the month of May 2018.  Net assets declined slightly to $30,533.10.  Fix disputed a small charge on the NTM debit card which no one could account for, and it was reversed.  Report received with thanks.

President – Hartman presented the President’s Report, including potential volunteers for members of the Nominating and Election Committees, and a reminder that a Scholarship Chair must be appointed by the next meeting, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of May 31, 2018, 1107 members reported, up from 1,088 on April 30, 2018.

Ombudsman - Randy Brack - nothing to report.

(Cree) Editor – Bill Rock reported that the newsletter is ready to go to the printer on Monday, subject to the Board’s decisions after hearing the Circulation Manager’s report.

(Cree) Publisher/Circulation Manager – Val Beasley presented several options for saving money on the newsletter, beginning with the July issue.  After discussion, a decision was deferred until the Board could receive the report of Cree’s M-Aura task force later in the meeting.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – Nothing to report.                        

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – five people tested on Saturday.

(Whiteman) Programs – Karen Brack – no speaker could be found for tonight’s meeting.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock –  The June event was camping on Fathers’ Day weekend.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.  Durham reported that the winners of NTM’s two $3,000 local scholarships were Charles Ringman of Dallas (Kittenbacher Memorial) and Michael Giordano of Tyler (Jeffrey Memorial).  He also reported that the directors of the NTM Scholarship Foundation have established a third $3,000 scholarship to be awarded beginning next year, to be named for his late mother, Marjorie Brown.

(Schmidt) Regional Gathering – Karen Brack – no report.

2. Old Business:

Cree reported on the findings of his task force regarding ways to reduce the expense of the print version of the M-Aura, as the cost of printing and mailing now exceeds the monthly grant from American Mensa.  Numerous options were presented, after which Marshall moved, Schmidt seconded to limit the July newsletter to 16 pages without color.  Passed unanimously.

3. New Business: None

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 7:12 p.m.  Submitted by Roger Durham, NTM Secretary.

                                                  July 15, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by Vice-President John Marshall, Attendees: Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Anne Whiteman was returning from vacation and arrived late.

1. Reports

Secretary - The proposed June 2018 Board Meeting Minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the May financials which included income of $1,026.93 and expenses of $697.60, generating a net surplus of $329.33 for the month of June 2018.  Net assets increased to $30,862.43.  The surplus was primarily due to the reduction in printing costs for the M-Aura with the revised format.  Randy Brack questioned the calculations previously reported regarding the cost of the M-Aura, and a brief discussion followed.  Report received with thanks.

President – In the absence of President Hartman, Marshall presented the President’s Report, including comments on the appointment of members of the Nominating and Election Committee, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of June 30, 2018, 1125 members reported, up from 1,107 on May 31, 2018.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported by email that the newsletter is ready to go to the printer on Monday.

(Cree) Publisher/Circulation Manager – Val Beasley - no report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – reported that he cannot recommend the web service firm from whom he received an unsolicited proposal.  He is still working on getting a redacted version of the calendar available to the public.                                                                                 

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – no test given this momth.  Next month’s test will be at the Timberglen branch library in far north Dallas.

(Whiteman) Programs – Karen Brack – no speaker could be found for tonight’s meeting.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock reported by email – The July event was a recycling center tour, attended by 10 members of 5 families.  For August they are volunteering to pack meals for the less fortunate and also visiting a climbing gym.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Karen Brack – objected to the changes made in the M-Aura, particularly the omission of the RG registration form.  Marshall assured her that the registration form will be restored to future issues of the M-Aura.

2. Old Business: None

3. New Business: None

Motion to adjourn made by Schmidt, seconded by Whiteman, unanimously approved. Meeting adjourned at 6:48 p.m.  Submitted by Roger Durham, NTM Secretary.

May 20, 2018 Board Proceedings

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Vice-President John Marshall, Treasurer Doug Fix, and board members Chris Cree, George Schmidt and Anne Whiteman.  Secretary Roger Durham arrived late.

  1. 1. Reports

Secretary - The proposed April 2018 Board Meeting minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the April financials which included income of $1,281.82 and expenses of $2,502.49, generating a net deficit of <$1,220.67> for the month of April 2018.  Net assets declined to $30,539.21.  It was noted that the deficit was primarily due to the addition of money to our Post Office deposit.  This item should not recur for at least 6 months.  Fix will dispute a small charge on the NTM debit card which no one can account for.  Report received with thanks.

President – Hartman presented the President’s Report, including a request for the Board members to begin searching for members of the Nominating and Election Committees, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of April 30, 2018, 1,088 members reported, up from 1,056 on March 31, 2018.  He also reported that the New Members Party did not attract the hoped-for attendance.

Ombudsman - Randy Brack - nothing to report.

(Cree) Editor – Bill Rock reported no problems with the M-Aura.

(Cree) Publisher/Circulation Manager – Val Beasley reported that the printer forgot to put the RG registration form in the last M-Aura, so he offered to include the form in future issues on a different color paper at no additional charge.  She also noted that a few second family members are getting a print copy of the M-Aura although the primary member has gone to electronic.  Cree moved, Marshall seconded to change the standing policy of the group to cease requiring the sending of newsletters to second family members.  Passed unanimously.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – Nothing to report.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – Two candidates tested in April; May test was held yesterday – one candidate tested.

(Whiteman) Programs – Karen Brack – reported that she has been unable to find a speaker for June due to the meeting falling on Fathers’ Day.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock – May was an open-telescope night in Denton at the UNT observatory.  The June event will be camping on Fathers’ Day weekend.

(Schmidt) S.I.G.H.T. - Gunny Hartman reported on his visit with the San Diego S.I.G.H.T. chair while he was in California recently.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

(Schmidt) Regional Gathering – Karen Brack – RG is now in the list of upcoming RGs on the national website.

  1. 2. Old Business:

Cree reported on the findings of his ad-hoc committee regarding ways to reduce the expense of the M-Aura.  The discussion will be continued to next month.

  1. 3. New Business: Whiteman reported that a member called it to her attention that the e-mail blast advertising tonight’s speaker did not include the location. She requested that future emails include that information.

Motion to adjourn made by Schmidt, seconded by Marshall, unanimously approved. Meeting adjourned at 7:14 p.m.  Submitted by Roger Durham, NTM Secretary.