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<minutes for this meeting were lost>

NTM Board Meeting Minutes   Sunday, June 16, 2013

Meeting called to order at 6:03 by Vice President Deborah Lockhart. Quorum present with 5 members.

   Attendees: Vice Pres. Deborah Lockhart, Treasurer Doug Fix, Secretary Paul Whiteman, Member at Large Andy McKellar. Michele Azzaro Member at Large, Skyler Kanegi Member at Large

   Noted that Nomination and election committee are due and suggestions

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed. Two typo changes and note of quorum present. Motion to accept minutes by Doug Fix, second by Andy McKellar; unanimously approved.

Treasurer – Doug Fix: The reimbursement check from LDW committee still outstanding. Membership numbers dropped and funding decreased accordingly. Net worth was inflated by approximately the amount of the RG funds transferred.

Skyler Kanegi noted that, for the web site, there are less expensive options than Joomla. Discussion ensued. Michele Azarro moved accept treasurer’s report, Andy McKellar seconded; Unanimously approved.

Membership – Anne Whiteman: Report mailed to board members. Presented by Paul Whiteman

                Members – Beginning Count:                          973

                                Members Leaving:                            < 2 >

                                Members Entering:                              36

                                           Renewals                           17

                                            “Move In” Members        3

                                            New Members                   5

                                             Reinstating Members   11                          

               Members – Ending Count:                                  1007

Editor – Bill Rock (report given by Deborah Lockhart): May M-AURA gone to print and already posted on the web.

Publisher/Circulation Manager – Val Beasley: N/R.

Proctor Coordinator – Elisa Miller (report given by Deborah Lockhart): Two people tested.

Calendar Chair – Deborah Lockhart: Light Calendar updates. Given to Mo to update. Log in issues continue.

Gifted Children – Bill Rock: Several children for the computer games but no participants for the factory tour. Lecture on Thomas More planned for the end July at the University of Dallas.

Webmaster – N/R. Still cannot update events and June events will not be visible on the web.

Ombudsman – Randy Brack: N/R.

Gathering Committee: N/R

Scholarship Chair–Motion by Paul Whiteman to reappoint Ralf Kittenbacher as scholarship chair. Second by Michele Azzaro. Motion passed unanimously.

Old Business

Motion made by Andy McKellar to appoint Skyler Kanegi as Social Media Coordinator second by Michele Azzaro.   Motion passed with Skyler Kanegi’s abstention.

New Business

Nominating Committee appointments are due. Several names were discussed for committee to be contacted for willingness to serve. Call made for all board members to canvass for Nominating Committee members as the list needs to be published in the August MAura.

Election committee appointments are due. Agreement from the following persons to serve on the Election: Doug Frazier as Chair, Anne Whiteman, Lucy Hooker, Jim Mathis. An additional person is required as an alternate.

Motion to adjourn by Andy McKellar, second by Doug Fix. Meeting adjourned at 7:18pm

NTM Board Meeting Minutes   Sunday, April 21, 2013

Meeting called to order at 6:13 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Secretary Paul Whiteman, Member at Large Andy McKellar. Quorum present with 4 members.

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed. One typographic error. Motion to accept minutes made by Deborah Lockhart, second by Andy McKellar, Unanimously approved.

Treasurer – Deborah Lockhart presented the treasurer’s report from Doug Fix. The reimbursement check from LDW committee not submitted yet. Deborah Lockhart moved accept treasurer’s report in absentia, Paul Whiteman seconded. Unanimously approved.

Membership – Anne Whiteman: Counts were not available at the beginning of the meeting but were report after the meeting and are now included.

                Members – Beginning Count:                                      1126

                                Members Leaving:                                          < 9 >

                                Members Entering:                                           33

               Members – Ending Count:                                             1150

Correction is needed for the address and time of the New Member’s party.

Editor – Bill Rock: April M-AURA has been printed.

Publisher/Circulation Manager – Val Beasley: Returned from printer and ready to mail.

Proctor Coordinator – Elisa Miller: Report by Deborah Lockhart: Three tested on Tuesday, 9th at the Condominium. On another date. Not sure of if there were proctors in attendance.

Calendar Chair – Deborah Lockhart: New Deborah still having trouble accessing Calendar updates. Additional difficulties reported logging into the new Joomla environment.

Gifted Children – Bill Rock: 5 families attended the psychologist presentation. Bird watching planned for next month. There were two game nights in March (one hosted by Mensa 76) with 3 families in attendance.

Webmaster – as reported by John Redding. Bill ($149) was received and paid for the web.

Ombudsman – Randy Brack: N/R.

Gathering Committee & RG Chair – Andy McKellar: Still waiting on final bill from the hotel for the RG.

Scholarship Chair – N/R.

Old Business

Social Coordinator appointment still outstanding. A list of criteria for potential candidates received from National.

List of Assets: John Reading will contact Mo Kelly about setting up the list on the web site.

New Business

Board members Skyler K and Michele A. absent for 3 months. There are concerns about maintaining the Quorum in future meetings. Removal from the board is automatic unless exceptions are made by the board.

Follow-up with Michele Azzaro was requested to check on her medical circumstances.

Testing $25 stipend received from national since last fall for funding a testing site.   Motion made by Andy McKellar, second by Paul Whiteman to make the funds available for Elisa Miller to set up an alternated testing location, preferably a southern NTM location.

Current AML elections going on.

Suggestions were made for stimulating new calendar events:

Possibility to reimburse for beverage expenses for sponsored NTM events.

Family Picnic event suggested to be plan for the fall. Advanced planning required in order to provide alcohol at public parks. Anne Whiteman to investigate restrictions in Plano. Andy McKellar volunteered to help with planning for a fall event. Suggestion was made to contact Larry Strickler about participating.

Motion to adjourn by Andy McKellar, second by Deborah Lockhart. Meeting adjourned at 7:08pm

NTM Board Meeting Minutes   Sunday, May 19, 2013

Meeting called to order at 6:05 by Vice President Deborah Lockhart with a quorum with 5 members present.

Attendees: Vice Pres. Deborah Lockhart, Treasurer Doug Fix, Secretary Paul Whiteman, Member at Large Andy McKellar. Michele Azzaro Member at Large, Skyler Kanegi Member at Large,

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed. Motion to accept minutes with no changes made by Andy McKellar, second by Michele Azzaro, Unanimously approved.

Treasurer – Doug Fix: The reimbursement check from LDW committee still outstanding. Storage expense rose to $38.

Motion made by Paul Whiteman to drop the insurance from the storage unit, second by Andy McKellar. Motion approved unanimously.

Skyler Kanegi noted that, for the web site, there are less expensive options than Joomla. Discussion ensued. Paul Whiteman moved accept treasurer’s report, Andy McKellar seconded. Unanimously approved.

Membership – Anne Whiteman: Report mailed to board members. Presented by Paul Whiteman

                Members – Beginning Count:                         1150

                                Members Leaving:                         < 195 >

                                Members Entering:                              18

                                                “Move In” Members              2

                                                New Members                        3

                                                Reinstating Members           13                          

               Members – Ending Count:                                  973

The New Member Party occurred on Saturday, 04/27/2013.  The party was self-funding, as far as food is concerned:  $140 was collected at the door.  Of that, $20 was given to the Roberts to reimburse them for the turkey; $20 was given to Kevin Buchanan to reimburse him for the food, etc. which he brought, and $100 was kept by Anne Whiteman as reimbursement for food purchased for the party. 

Editor – Bill Rock: May M-AURA going to print tomorrow.

Publisher/Circulation Manager – Val Beasley: N/R.

Proctor Coordinator – Roger Durham: Four people tested on Tuesday.

Calendar Chair – Deborah Lockhart: Deborah still cannot enter Calendar updates. Given to Mo to update. Log in issues continue.

Gifted Children – Bill Rock: Computer games and factory tour scheduled for June. Lecture on Thomas More planned for the end July at the University of Dallas.

Webmaster – N/R.

Ombudsman – Randy Brack: N/R.

Gathering Committee & RG Chair – Andy McKellar: Roger Durham said that the hotel has still not presented the bill.   In order to close the RG accounting, a check for $3050.95 was presented to NTM as the current surplus of for the RG. The outstanding hotel bill, when submitted, will be settled by the NTM board. The amount is not expected to exceed half of the existing surplus. It is doubtful that the hotel will pursue it.

Scholarship Chair – Reported by Roger Durham: Judging complete and winners for North Texas Mensa scholarships were chosen in April and notified. In addition, one submission from NT was granted a National scholarship.

Old Business

Social Media Coordinator appointment still outstanding.   Notifications for events are still a problem.

New Business

A discussion of the events followed. Skyler noted that the kinds of events that might attract younger people, for instance TEDx (sic). The question was raised how to brand the “Mensa” organization. More creative ideas will be more interesting..

Motion to adjourn by Andy McKellar, second by Doug Fix. Meeting adjourned at 7:11pm

NTM Board Meeting Minutes   Sunday, March 17, 2013

Meeting called to order at 6:10 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Treas. Doug Fix, Secretary Paul Whiteman, Member at Large Andy McKellar

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed with edit to membership number. Motion to accept minutes made by Deborah Lockhart, second by Andy McKellar, Unanimously approved.

Treasurer – Doug Fix presented the treasurer’s report. Reimbursement included to Doug Frazier for election expenses. Deborah Lockhart moved accept treasurer’s report, Andy McKellar seconded. Unanimously approved.

Membership – Anne Whiteman: counts were not available at the beginning of the meeting.

Numbers supplied after the meeting: Beginning count1107, Leaving 5, Entering 24 (move in 6, new members 6, preferencing 0, reinstating 12), Total ending count 1126

Anne and Paul Whiteman made a visit to Ken and Lori Roberts’ house. Ready for New Members Party with access to hot tub and pool, weather permitting.

Editor – Bill Rock: April M-AURA ready to go to print.

Publisher/Circulation Manager – Val Beasley: N/R. Reported by Bill Rock that there is an inquiry concerning the length of time at the printer for last month’s MAura. No feedback as of yet.

Proctor Coordinator – Elisa Miller: Laura tested 2 this month including another culture fair. Tuesday night test April 9th next month

Calendar Chair – Deborah Lockhart: New Members’ Party on the Calendar.

Gifted Children – Bill Rock: There was a no show for the story telling event. NTM is sharing Gifted Children calendar events with Mensa 76. Two game nights planned for next month.

Webmaster – Reported by John Redding. He discussed with Mo about approval to upgrade to the new Joomla. It may have been upgraded as of last Saturday because several features of the calendar were now working.

Ombudsman – Randy Brack: No report.

Gathering Committee & RG Chair – Andy McKellar: Still waiting on final bill from the hotel for the RG.

Scholarship Chair – National had not heard from Ralf concerning scoring; however, Ralf reported that it has now been managed.

Old Business

Leadership Development Workshop was held on March 16. Four NTM board members in attendance. Five people form Mensa 76 attended. Lunch provided by NTM. Funding had been preapproved up to $200.

List of Assets: Mo Kelly will set up the web site to keep the list.

Budget review and adjustments:

Event expense cut to 11 months at $40/month, total $440

Estimated 2012 RG income of $1,500 included

Scholarship expense of $1000 suggested with some discussion

Bottom line balance of plus $1,287 in the adjusted proposed budget.

Moved by Andy McKellar, second by Deborah Lockhart to approve the budget with the above 3 changes. Unanimously approved.

Calendar Software upgrade tabled.

Meet-up: Good review by Doug Fix. There are possible automatic calendar updates per Meet-up. There will be further discussions outside the board meeting.

New Business

John Redding asked to provide a new officer position of Social Media Coordinator. No name offered yet to fill the position.

Moved to approve a new office by Deborah Lockhart, seconded by Doug Fix. Unanimously approved,

Motion to adjourn by Andy McKellar, second by Doug Fix. Meeting adjourned at 7:12