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NTM Board Meeting Minutes   Sunday, April 21, 2013

Meeting called to order at 6:13 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Secretary Paul Whiteman, Member at Large Andy McKellar. Quorum present with 4 members.

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed. One typographic error. Motion to accept minutes made by Deborah Lockhart, second by Andy McKellar, Unanimously approved.

Treasurer – Deborah Lockhart presented the treasurer’s report from Doug Fix. The reimbursement check from LDW committee not submitted yet. Deborah Lockhart moved accept treasurer’s report in absentia, Paul Whiteman seconded. Unanimously approved.

Membership – Anne Whiteman: Counts were not available at the beginning of the meeting but were report after the meeting and are now included.

                Members – Beginning Count:                                      1126

                                Members Leaving:                                          < 9 >

                                Members Entering:                                           33

               Members – Ending Count:                                             1150

Correction is needed for the address and time of the New Member’s party.

Editor – Bill Rock: April M-AURA has been printed.

Publisher/Circulation Manager – Val Beasley: Returned from printer and ready to mail.

Proctor Coordinator – Elisa Miller: Report by Deborah Lockhart: Three tested on Tuesday, 9th at the Condominium. On another date. Not sure of if there were proctors in attendance.

Calendar Chair – Deborah Lockhart: New Deborah still having trouble accessing Calendar updates. Additional difficulties reported logging into the new Joomla environment.

Gifted Children – Bill Rock: 5 families attended the psychologist presentation. Bird watching planned for next month. There were two game nights in March (one hosted by Mensa 76) with 3 families in attendance.

Webmaster – as reported by John Redding. Bill ($149) was received and paid for the web.

Ombudsman – Randy Brack: N/R.

Gathering Committee & RG Chair – Andy McKellar: Still waiting on final bill from the hotel for the RG.

Scholarship Chair – N/R.

Old Business

Social Coordinator appointment still outstanding. A list of criteria for potential candidates received from National.

List of Assets: John Reading will contact Mo Kelly about setting up the list on the web site.

New Business

Board members Skyler K and Michele A. absent for 3 months. There are concerns about maintaining the Quorum in future meetings. Removal from the board is automatic unless exceptions are made by the board.

Follow-up with Michele Azzaro was requested to check on her medical circumstances.

Testing $25 stipend received from national since last fall for funding a testing site.   Motion made by Andy McKellar, second by Paul Whiteman to make the funds available for Elisa Miller to set up an alternated testing location, preferably a southern NTM location.

Current AML elections going on.

Suggestions were made for stimulating new calendar events:

Possibility to reimburse for beverage expenses for sponsored NTM events.

Family Picnic event suggested to be plan for the fall. Advanced planning required in order to provide alcohol at public parks. Anne Whiteman to investigate restrictions in Plano. Andy McKellar volunteered to help with planning for a fall event. Suggestion was made to contact Larry Strickler about participating.

Motion to adjourn by Andy McKellar, second by Deborah Lockhart. Meeting adjourned at 7:08pm

NTM Board Meeting Minutes   Sunday, March 17, 2013

Meeting called to order at 6:10 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Treas. Doug Fix, Secretary Paul Whiteman, Member at Large Andy McKellar

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed with edit to membership number. Motion to accept minutes made by Deborah Lockhart, second by Andy McKellar, Unanimously approved.

Treasurer – Doug Fix presented the treasurer’s report. Reimbursement included to Doug Frazier for election expenses. Deborah Lockhart moved accept treasurer’s report, Andy McKellar seconded. Unanimously approved.

Membership – Anne Whiteman: counts were not available at the beginning of the meeting.

Numbers supplied after the meeting: Beginning count1107, Leaving 5, Entering 24 (move in 6, new members 6, preferencing 0, reinstating 12), Total ending count 1126

Anne and Paul Whiteman made a visit to Ken and Lori Roberts’ house. Ready for New Members Party with access to hot tub and pool, weather permitting.

Editor – Bill Rock: April M-AURA ready to go to print.

Publisher/Circulation Manager – Val Beasley: N/R. Reported by Bill Rock that there is an inquiry concerning the length of time at the printer for last month’s MAura. No feedback as of yet.

Proctor Coordinator – Elisa Miller: Laura tested 2 this month including another culture fair. Tuesday night test April 9th next month

Calendar Chair – Deborah Lockhart: New Members’ Party on the Calendar.

Gifted Children – Bill Rock: There was a no show for the story telling event. NTM is sharing Gifted Children calendar events with Mensa 76. Two game nights planned for next month.

Webmaster – Reported by John Redding. He discussed with Mo about approval to upgrade to the new Joomla. It may have been upgraded as of last Saturday because several features of the calendar were now working.

Ombudsman – Randy Brack: No report.

Gathering Committee & RG Chair – Andy McKellar: Still waiting on final bill from the hotel for the RG.

Scholarship Chair – National had not heard from Ralf concerning scoring; however, Ralf reported that it has now been managed.

Old Business

Leadership Development Workshop was held on March 16. Four NTM board members in attendance. Five people form Mensa 76 attended. Lunch provided by NTM. Funding had been preapproved up to $200.

List of Assets: Mo Kelly will set up the web site to keep the list.

Budget review and adjustments:

Event expense cut to 11 months at $40/month, total $440

Estimated 2012 RG income of $1,500 included

Scholarship expense of $1000 suggested with some discussion

Bottom line balance of plus $1,287 in the adjusted proposed budget.

Moved by Andy McKellar, second by Deborah Lockhart to approve the budget with the above 3 changes. Unanimously approved.

Calendar Software upgrade tabled.

Meet-up: Good review by Doug Fix. There are possible automatic calendar updates per Meet-up. There will be further discussions outside the board meeting.

New Business

John Redding asked to provide a new officer position of Social Media Coordinator. No name offered yet to fill the position.

Moved to approve a new office by Deborah Lockhart, seconded by Doug Fix. Unanimously approved,

Motion to adjourn by Andy McKellar, second by Doug Fix. Meeting adjourned at 7:12

 

 

NTM Board Meeting Minutes   Sunday, January 20, 2013

Meeting called to order at 6:10 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Treas. Doug Fix, Secretary Paul Whiteman, Member at Large Michele Azzaro, Member at Large Andy McKellar, Member at Large Skyler Kanegi

2. Reports

Secretary – Anne Whiteman.   December proceedings were presented by Anne Whiteman. Proceedings of the previous board cannot be modified by the 2013 board. Motion to accept proceedings made by Deborah Lockhart, second by Andy McKellar, Unanimously approved.

Treasurer – 2000+ to the good against budget: 14,560.44 vs 12,426.89

Postage down by $600, for the year.

Paul Whiteman motioned to approve; Deborah Lockhart seconded. Unanimously approved.

Membership – Anne Whiteman: Members – Beginning Count: 1076, Members – Leaving NTM: 0, Members – Entering NTM: 8 (Renewing Members: 1, “Move In” Members: 1, New Members: 3, Preferencing Members: 0, Reinstating Members: 3). Members – Ending Count: 1084

Editor – Bill Rock: January M-AURA went to print last week.

Publisher/Circulation Manager – Val Beasley: Postal bar codes changes postal increase.

Proctor Coordinator – Elisa Miller: Couple of new Proctors in Training. 2 existing Proctors in Training. 4 testing this month, 1 - Culture fair Cards available for Mensa Testing.

Would like to test at UNT Dallas to cover the south Dallas area

Other facilities might also work, but libraries do not work because NTM collects fees for testing.

Calendar Chair – Deborah Lockhart: Deadline for new events to publish in MAura is the 9th of the month.

Gifted Children – Bill Rock: 3 families at January Music Event

Psychologist in April at Central.

Webmaster – Mo Kelly: no report

Ombudsman – Randy Brack: For 2012: 1 minor request, to moderate one Major request – Satisfactory. No election challenges

Gathering Committee & RG Chair – Andy McKellar: RG report:

130 attended the RG. 1 complaint about the hotel

Hotel bill is outstanding, May result in a positive net

Note by Elisa Miller: RG testing facility was quite noisy, need to keep in mind other groups attending the gatherings.

No NTM RG planned for 2013. San Antonio spoke of hosting an RG for Thanksgiving 2013 but no one is stepping up. Rik Hess is trying to get Fort Worth to do an RG for 2013.

Reported by Karen Brack: Kinky Friedman has agreed to speak at the AG.

Scholarship Chair – Ralf Kittenbacher:

Feb 10 is planned to review Scholarship Applications.

Nominating Committee – Jim Mathis

Nominating Committee has been disbanded. The NTM Board thanks them for their efforts.  

Election Committee – disbanded

Old Business

Leadership Development Workshop: March 16:

Bobby Burns Bash: Great success. Full attendance with waiting list . Of the $1000 subsidy authorized, $481 was used.

NYE Party, 18 attendies (sic) $60 collected at the door. Submit a bill for $100 more, plus what in addition to the $60 collected

New Business

Interim funding.

Paul Whiteman moved to allocate $2400 to cover expenses by through Feb until a budget can be approved. Second by Andy McKellar. Unanimously approved.

The New Year’s Eve Party will take the place of the General Meeting.

Andy McKellar asked about a list of assets.

Standing policy is that list of assets is to be maintained by the treasurer .

Needs to be renewed

Accounts signatures changed over.

Review of last year’s books.

Moved by Paul Whiteman seconded Michele Azzaro to appoint Doug fix to review books since he was not involved in disbursements last year. Unanimously approved.

New Officers

Bill Rock as Child Coordinator, Elisa Miller as Proctor Coordinator, Ralf Kittenbacher as Scholarship Chair, Randy Brack as Omsbudman (sic) for a three year term, Deborah Lockhart as Calendar Chair, Mo Kelly as Webmaster, Pam Dimoulakis as Regional Coordinator – all regions, Anne Whiteman as blood bank coordinator, Ralf Kittenbacher as Site Coordinator, Val Beasley as Circulation Manager

Open: Program Chair. Membership Chair, Publicity Chair, Volunteer Coordinator

Motion to accept presidential nomimations (sic) by Doug Fix, seconded by Michele Azzaro. Unanimously approved.

Additional appointment of Bill Rock as editor, moved by Paul Whiteman seconded by Doug Fix. Unanimously approved.

Meetings will remain on the 3rd Sunday, 6:00 in spite of 2 conflicts for President John Redding Additional appointment

of Anne Whiteman to chair the New Members party.  Moved by Michele Azzaro,  second Doug Fix.  Unanimously approved.

Motion to adjourn by Deborah Lockhart, second by Andy McKellar.  Unanimously approved.

Meeting adjourned at 6:55

NTM Board Meeting Minutes   Sunday, February 17, 2013

 

Meeting called to order at 6:10 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Treas. Doug Fix, Secretary Paul Whiteman, Member at Large Andy McKellar

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed with several edits. Motion to accept minutes made by Deborah Lockhart, second by Doug Fix, Unanimously approved.

Treasurer – two payments to the printer for January and February.

Andy McKellar moved accept treasurer’s report and to approve $1200 through February/March for NTM expenditures pending ; Paul Whiteman seconded. Unanimously approved.

Membership – Anne Whiteman: counts were not available at the beginning of the meeting.

Numbers supplied after the meeting: Beginning count 1084, Leaving 2, Entering 25 (move in 6, new members 5, preferencing 2, reinstating 12), Total ending count 1107

Ken and Lori Roberts approached for hosting the New Members Party. Discussion with Ken explaining the logistics of the NMP.

Editor – Bill Rock: January (sic) M-AURA went to print last week.

Publisher/Circulation Manager – Val Beasley: Postal bar codes changes postal increase.

Proctor Coordinator – Elisa Miller: N/R

Calendar Chair – Deborah Lockhart: Two new events for March including a new sig: IPL (International Pot Luck).

Gifted Children – Bill Rock: No report.

Webmaster – Mo Kelly: No report.

Ombudsman – Randy Brack: No report.

Gathering Committee & RG Chair – Andy McKellar: Still waiting on final bill from the hotel.

Scholarship Chair – Ralf Kittenbacher: No report.

Old Business

Leadership Development Workshop: March 16, John Redding working with Julie Clark on the agenda. Mensa 76 invited.

List of Assets: Mo Kelly will set up the web site to keep the list.

New Business

Calendar Software.

Per Mo Kelly, Joomla is outdated 1.5. Need to update to 3.0 for security reasons and support, however, the calendaring software is not compatible.

Subscription is required for new calendar Software, subscription for 12 months is $100. Moved by Deborah Lockhart second by Doug Fix. Discussion ensued concerning risk exposure of communication during upgrade. Motion unanimously approved.

MeetUp.com

Calendar software is compatible with MeetUp via API .

People who have joined MU can subscribe.

$72 per six months. Proposal by John Redding is to sign up for a year. Table to next month.

Banking accounts signatures have been changed over to new LocSec and Tresurer.

Doug Fix moved Deborah Lockhart seconded to accept New Member Party host Ken Roberts

Motion to adjourn by Andy McKellar, second by Paul Whiteman. Unanimously approved. Meeting adjourned at 7:18