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NTM Board Meeting Minutes   Sunday, August 18, 2013

Meeting called to order at 6:03 by President John Redding. Quorum present with 4 members.

Attendees: President John Redding , Vice Pres. Deborah Lockhart, Treasurer Doug Fix, Member at Large Andy McKellar

1. Reports

Secretary – Paul Whiteman not present.   Minutes of the July meeting were not presented for or approval. Minutes for the current meeting are taken by appointee Elisa Miller.

Treasurer – Doug Fix: American Mensa credits have posted. 1022 members before 1047 after. Made 2 payments for MAura publishing this month.

Storage: RG stuff, Misc, New Member Party. Insurance dropped – not worth insuring. Net worth $22612.79

Andy McKellar moved to accept the Treasurer’s Report, Deborah Lockhart second, unanimously approved.

Membership – Anne Whiteman: Report mailed to board members. Presented by Paul Whiteman

                Members – Beginning Count:                                  1022

Leaving:                           8                        

                                Members Entering:                       33

                                     Renewals                               9

                                    “Move In” Members              2

                                     New Members                      15

   Preference                               1

                                    Reinstating Members           6                          

               Members – Ending Count:                                            1047      

Editor – Bill Rock MAura went to the printer.

Publisher/Circulation Manager – Val Beasley: NR

Proctor Coordinator – Elisa Miller: 2 people tested yesterday. Elisa to follow up with the promotions associated with Mensa test month & the.

Calendar Chair – Deborah Lockhart: New event for September 4th, Friday Friends, Fun and French food going to La Madeline’s .

Gifted Children – Bill Rock: Great turnout for star gazing 4 or 5 families. Shared party with Mensa 76. Next month is Young Eagles Flying age 8 – 17.

Webmaster – Steve Hess is the new webmaster: Steve has recovered the site. No way to use National to Authenticate the Members names. Mike Magolnick provided the following information: We are stalled on getting the new DNS. Currently the domain is under the name of Mike Shaffer. Effengud Solutions is the Domain holder. Need to determine if he is available. John will contact Network Solutions.

Content (sic): N/R.

Ombudsman – Randy Brack: N/R.

AG Committee – Andy McKellar: We’ve not heard anything about whether or not we are going to get any money from the AG. We need to do some sort of thank you to the members for the AG committee. Put together a certificate, framed for each committee member. Something special for Karen and Carol. Deborah Lockhart moved that we spend up to $500.00 for committee gifts. Seconded by Doug Fix. Motion passed: 2 for, 1 abstention. Elisa will investigate the thank you gifts.

Scholarship Chair – Ralf Kittenbacher: N/R.

Election Committee: published the code in the September MAura.

Old Business: None

New Business

Need to replace board member Michelle Azzaro, resigning for health reasons. John Redding recommended Mick McGolnich (sic) as the new replacement board member. So moved by Andy McKellar, Seconded by Doug Fix.

Gifted children October program – to subsidize tickets for the Perot tickets (this will be matched by MERF) – for Mensa Kids only. Mini Kids RG. Deborah moves to provide $200.00 for Gifted Kids Tickets. Andy seconded the motion. Lisa vanGommert (sic) from National Office, Steve vanGommert (sic) from Mensa 76 are joining the event. Unanimously approved.

New members party: Check with Anne Whiteman. Andy McKellar said we can use his house.

Motion to adjourn by Andy McKellar, second by Doug Fix. Meeting adjourned 7:05

Respectfully submitted, Elisa Miller

<minutes for this meeting were lost>

NTM Board Meeting Minutes   Sunday, May 19, 2013

Meeting called to order at 6:05 by Vice President Deborah Lockhart with a quorum with 5 members present.

Attendees: Vice Pres. Deborah Lockhart, Treasurer Doug Fix, Secretary Paul Whiteman, Member at Large Andy McKellar. Michele Azzaro Member at Large, Skyler Kanegi Member at Large,

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed. Motion to accept minutes with no changes made by Andy McKellar, second by Michele Azzaro, Unanimously approved.

Treasurer – Doug Fix: The reimbursement check from LDW committee still outstanding. Storage expense rose to $38.

Motion made by Paul Whiteman to drop the insurance from the storage unit, second by Andy McKellar. Motion approved unanimously.

Skyler Kanegi noted that, for the web site, there are less expensive options than Joomla. Discussion ensued. Paul Whiteman moved accept treasurer’s report, Andy McKellar seconded. Unanimously approved.

Membership – Anne Whiteman: Report mailed to board members. Presented by Paul Whiteman

                Members – Beginning Count:                         1150

                                Members Leaving:                         < 195 >

                                Members Entering:                              18

                                                “Move In” Members              2

                                                New Members                        3

                                                Reinstating Members           13                          

               Members – Ending Count:                                  973

The New Member Party occurred on Saturday, 04/27/2013.  The party was self-funding, as far as food is concerned:  $140 was collected at the door.  Of that, $20 was given to the Roberts to reimburse them for the turkey; $20 was given to Kevin Buchanan to reimburse him for the food, etc. which he brought, and $100 was kept by Anne Whiteman as reimbursement for food purchased for the party. 

Editor – Bill Rock: May M-AURA going to print tomorrow.

Publisher/Circulation Manager – Val Beasley: N/R.

Proctor Coordinator – Roger Durham: Four people tested on Tuesday.

Calendar Chair – Deborah Lockhart: Deborah still cannot enter Calendar updates. Given to Mo to update. Log in issues continue.

Gifted Children – Bill Rock: Computer games and factory tour scheduled for June. Lecture on Thomas More planned for the end July at the University of Dallas.

Webmaster – N/R.

Ombudsman – Randy Brack: N/R.

Gathering Committee & RG Chair – Andy McKellar: Roger Durham said that the hotel has still not presented the bill.   In order to close the RG accounting, a check for $3050.95 was presented to NTM as the current surplus of for the RG. The outstanding hotel bill, when submitted, will be settled by the NTM board. The amount is not expected to exceed half of the existing surplus. It is doubtful that the hotel will pursue it.

Scholarship Chair – Reported by Roger Durham: Judging complete and winners for North Texas Mensa scholarships were chosen in April and notified. In addition, one submission from NT was granted a National scholarship.

Old Business

Social Media Coordinator appointment still outstanding.   Notifications for events are still a problem.

New Business

A discussion of the events followed. Skyler noted that the kinds of events that might attract younger people, for instance TEDx (sic). The question was raised how to brand the “Mensa” organization. More creative ideas will be more interesting..

Motion to adjourn by Andy McKellar, second by Doug Fix. Meeting adjourned at 7:11pm

NTM Board Meeting Minutes   Sunday, June 16, 2013

Meeting called to order at 6:03 by Vice President Deborah Lockhart. Quorum present with 5 members.

   Attendees: Vice Pres. Deborah Lockhart, Treasurer Doug Fix, Secretary Paul Whiteman, Member at Large Andy McKellar. Michele Azzaro Member at Large, Skyler Kanegi Member at Large

   Noted that Nomination and election committee are due and suggestions

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed. Two typo changes and note of quorum present. Motion to accept minutes by Doug Fix, second by Andy McKellar; unanimously approved.

Treasurer – Doug Fix: The reimbursement check from LDW committee still outstanding. Membership numbers dropped and funding decreased accordingly. Net worth was inflated by approximately the amount of the RG funds transferred.

Skyler Kanegi noted that, for the web site, there are less expensive options than Joomla. Discussion ensued. Michele Azarro moved accept treasurer’s report, Andy McKellar seconded; Unanimously approved.

Membership – Anne Whiteman: Report mailed to board members. Presented by Paul Whiteman

                Members – Beginning Count:                          973

                                Members Leaving:                            < 2 >

                                Members Entering:                              36

                                           Renewals                           17

                                            “Move In” Members        3

                                            New Members                   5

                                             Reinstating Members   11                          

               Members – Ending Count:                                  1007

Editor – Bill Rock (report given by Deborah Lockhart): May M-AURA gone to print and already posted on the web.

Publisher/Circulation Manager – Val Beasley: N/R.

Proctor Coordinator – Elisa Miller (report given by Deborah Lockhart): Two people tested.

Calendar Chair – Deborah Lockhart: Light Calendar updates. Given to Mo to update. Log in issues continue.

Gifted Children – Bill Rock: Several children for the computer games but no participants for the factory tour. Lecture on Thomas More planned for the end July at the University of Dallas.

Webmaster – N/R. Still cannot update events and June events will not be visible on the web.

Ombudsman – Randy Brack: N/R.

Gathering Committee: N/R

Scholarship Chair–Motion by Paul Whiteman to reappoint Ralf Kittenbacher as scholarship chair. Second by Michele Azzaro. Motion passed unanimously.

Old Business

Motion made by Andy McKellar to appoint Skyler Kanegi as Social Media Coordinator second by Michele Azzaro.   Motion passed with Skyler Kanegi’s abstention.

New Business

Nominating Committee appointments are due. Several names were discussed for committee to be contacted for willingness to serve. Call made for all board members to canvass for Nominating Committee members as the list needs to be published in the August MAura.

Election committee appointments are due. Agreement from the following persons to serve on the Election: Doug Frazier as Chair, Anne Whiteman, Lucy Hooker, Jim Mathis. An additional person is required as an alternate.

Motion to adjourn by Andy McKellar, second by Doug Fix. Meeting adjourned at 7:18pm

NTM Board Meeting Minutes   Sunday, April 21, 2013

Meeting called to order at 6:13 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Secretary Paul Whiteman, Member at Large Andy McKellar. Quorum present with 4 members.

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed. One typographic error. Motion to accept minutes made by Deborah Lockhart, second by Andy McKellar, Unanimously approved.

Treasurer – Deborah Lockhart presented the treasurer’s report from Doug Fix. The reimbursement check from LDW committee not submitted yet. Deborah Lockhart moved accept treasurer’s report in absentia, Paul Whiteman seconded. Unanimously approved.

Membership – Anne Whiteman: Counts were not available at the beginning of the meeting but were report after the meeting and are now included.

                Members – Beginning Count:                                      1126

                                Members Leaving:                                          < 9 >

                                Members Entering:                                           33

               Members – Ending Count:                                             1150

Correction is needed for the address and time of the New Member’s party.

Editor – Bill Rock: April M-AURA has been printed.

Publisher/Circulation Manager – Val Beasley: Returned from printer and ready to mail.

Proctor Coordinator – Elisa Miller: Report by Deborah Lockhart: Three tested on Tuesday, 9th at the Condominium. On another date. Not sure of if there were proctors in attendance.

Calendar Chair – Deborah Lockhart: New Deborah still having trouble accessing Calendar updates. Additional difficulties reported logging into the new Joomla environment.

Gifted Children – Bill Rock: 5 families attended the psychologist presentation. Bird watching planned for next month. There were two game nights in March (one hosted by Mensa 76) with 3 families in attendance.

Webmaster – as reported by John Redding. Bill ($149) was received and paid for the web.

Ombudsman – Randy Brack: N/R.

Gathering Committee & RG Chair – Andy McKellar: Still waiting on final bill from the hotel for the RG.

Scholarship Chair – N/R.

Old Business

Social Coordinator appointment still outstanding. A list of criteria for potential candidates received from National.

List of Assets: John Reading will contact Mo Kelly about setting up the list on the web site.

New Business

Board members Skyler K and Michele A. absent for 3 months. There are concerns about maintaining the Quorum in future meetings. Removal from the board is automatic unless exceptions are made by the board.

Follow-up with Michele Azzaro was requested to check on her medical circumstances.

Testing $25 stipend received from national since last fall for funding a testing site.   Motion made by Andy McKellar, second by Paul Whiteman to make the funds available for Elisa Miller to set up an alternated testing location, preferably a southern NTM location.

Current AML elections going on.

Suggestions were made for stimulating new calendar events:

Possibility to reimburse for beverage expenses for sponsored NTM events.

Family Picnic event suggested to be plan for the fall. Advanced planning required in order to provide alcohol at public parks. Anne Whiteman to investigate restrictions in Plano. Andy McKellar volunteered to help with planning for a fall event. Suggestion was made to contact Larry Strickler about participating.

Motion to adjourn by Andy McKellar, second by Deborah Lockhart. Meeting adjourned at 7:08pm