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NTM Board Meeting Minutes   Sunday, February 17, 2013

 

Meeting called to order at 6:10 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Treas. Doug Fix, Secretary Paul Whiteman, Member at Large Andy McKellar

1. Reports

Secretary – Paul Whiteman.   Minutes reviewed with several edits. Motion to accept minutes made by Deborah Lockhart, second by Doug Fix, Unanimously approved.

Treasurer – two payments to the printer for January and February.

Andy McKellar moved accept treasurer’s report and to approve $1200 through February/March for NTM expenditures pending ; Paul Whiteman seconded. Unanimously approved.

Membership – Anne Whiteman: counts were not available at the beginning of the meeting.

Numbers supplied after the meeting: Beginning count 1084, Leaving 2, Entering 25 (move in 6, new members 5, preferencing 2, reinstating 12), Total ending count 1107

Ken and Lori Roberts approached for hosting the New Members Party. Discussion with Ken explaining the logistics of the NMP.

Editor – Bill Rock: January (sic) M-AURA went to print last week.

Publisher/Circulation Manager – Val Beasley: Postal bar codes changes postal increase.

Proctor Coordinator – Elisa Miller: N/R

Calendar Chair – Deborah Lockhart: Two new events for March including a new sig: IPL (International Pot Luck).

Gifted Children – Bill Rock: No report.

Webmaster – Mo Kelly: No report.

Ombudsman – Randy Brack: No report.

Gathering Committee & RG Chair – Andy McKellar: Still waiting on final bill from the hotel.

Scholarship Chair – Ralf Kittenbacher: No report.

Old Business

Leadership Development Workshop: March 16, John Redding working with Julie Clark on the agenda. Mensa 76 invited.

List of Assets: Mo Kelly will set up the web site to keep the list.

New Business

Calendar Software.

Per Mo Kelly, Joomla is outdated 1.5. Need to update to 3.0 for security reasons and support, however, the calendaring software is not compatible.

Subscription is required for new calendar Software, subscription for 12 months is $100. Moved by Deborah Lockhart second by Doug Fix. Discussion ensued concerning risk exposure of communication during upgrade. Motion unanimously approved.

MeetUp.com

Calendar software is compatible with MeetUp via API .

People who have joined MU can subscribe.

$72 per six months. Proposal by John Redding is to sign up for a year. Table to next month.

Banking accounts signatures have been changed over to new LocSec and Tresurer.

Doug Fix moved Deborah Lockhart seconded to accept New Member Party host Ken Roberts

Motion to adjourn by Andy McKellar, second by Paul Whiteman. Unanimously approved. Meeting adjourned at 7:18

 

 

NTM Board Meeting Minutes   Sunday, January 20, 2013

Meeting called to order at 6:10 by President John Redding.

Attendees: Pres. John Redding, Vice Pres. Deborah Lockhart, Treas. Doug Fix, Secretary Paul Whiteman, Member at Large Michele Azzaro, Member at Large Andy McKellar, Member at Large Skyler Kanegi

2. Reports

Secretary – Anne Whiteman.   December proceedings were presented by Anne Whiteman. Proceedings of the previous board cannot be modified by the 2013 board. Motion to accept proceedings made by Deborah Lockhart, second by Andy McKellar, Unanimously approved.

Treasurer – 2000+ to the good against budget: 14,560.44 vs 12,426.89

Postage down by $600, for the year.

Paul Whiteman motioned to approve; Deborah Lockhart seconded. Unanimously approved.

Membership – Anne Whiteman: Members – Beginning Count: 1076, Members – Leaving NTM: 0, Members – Entering NTM: 8 (Renewing Members: 1, “Move In” Members: 1, New Members: 3, Preferencing Members: 0, Reinstating Members: 3). Members – Ending Count: 1084

Editor – Bill Rock: January M-AURA went to print last week.

Publisher/Circulation Manager – Val Beasley: Postal bar codes changes postal increase.

Proctor Coordinator – Elisa Miller: Couple of new Proctors in Training. 2 existing Proctors in Training. 4 testing this month, 1 - Culture fair Cards available for Mensa Testing.

Would like to test at UNT Dallas to cover the south Dallas area

Other facilities might also work, but libraries do not work because NTM collects fees for testing.

Calendar Chair – Deborah Lockhart: Deadline for new events to publish in MAura is the 9th of the month.

Gifted Children – Bill Rock: 3 families at January Music Event

Psychologist in April at Central.

Webmaster – Mo Kelly: no report

Ombudsman – Randy Brack: For 2012: 1 minor request, to moderate one Major request – Satisfactory. No election challenges

Gathering Committee & RG Chair – Andy McKellar: RG report:

130 attended the RG. 1 complaint about the hotel

Hotel bill is outstanding, May result in a positive net

Note by Elisa Miller: RG testing facility was quite noisy, need to keep in mind other groups attending the gatherings.

No NTM RG planned for 2013. San Antonio spoke of hosting an RG for Thanksgiving 2013 but no one is stepping up. Rik Hess is trying to get Fort Worth to do an RG for 2013.

Reported by Karen Brack: Kinky Friedman has agreed to speak at the AG.

Scholarship Chair – Ralf Kittenbacher:

Feb 10 is planned to review Scholarship Applications.

Nominating Committee – Jim Mathis

Nominating Committee has been disbanded. The NTM Board thanks them for their efforts.  

Election Committee – disbanded

Old Business

Leadership Development Workshop: March 16:

Bobby Burns Bash: Great success. Full attendance with waiting list . Of the $1000 subsidy authorized, $481 was used.

NYE Party, 18 attendies (sic) $60 collected at the door. Submit a bill for $100 more, plus what in addition to the $60 collected

New Business

Interim funding.

Paul Whiteman moved to allocate $2400 to cover expenses by through Feb until a budget can be approved. Second by Andy McKellar. Unanimously approved.

The New Year’s Eve Party will take the place of the General Meeting.

Andy McKellar asked about a list of assets.

Standing policy is that list of assets is to be maintained by the treasurer .

Needs to be renewed

Accounts signatures changed over.

Review of last year’s books.

Moved by Paul Whiteman seconded Michele Azzaro to appoint Doug fix to review books since he was not involved in disbursements last year. Unanimously approved.

New Officers

Bill Rock as Child Coordinator, Elisa Miller as Proctor Coordinator, Ralf Kittenbacher as Scholarship Chair, Randy Brack as Omsbudman (sic) for a three year term, Deborah Lockhart as Calendar Chair, Mo Kelly as Webmaster, Pam Dimoulakis as Regional Coordinator – all regions, Anne Whiteman as blood bank coordinator, Ralf Kittenbacher as Site Coordinator, Val Beasley as Circulation Manager

Open: Program Chair. Membership Chair, Publicity Chair, Volunteer Coordinator

Motion to accept presidential nomimations (sic) by Doug Fix, seconded by Michele Azzaro. Unanimously approved.

Additional appointment of Bill Rock as editor, moved by Paul Whiteman seconded by Doug Fix. Unanimously approved.

Meetings will remain on the 3rd Sunday, 6:00 in spite of 2 conflicts for President John Redding Additional appointment

of Anne Whiteman to chair the New Members party.  Moved by Michele Azzaro,  second Doug Fix.  Unanimously approved.

Motion to adjourn by Deborah Lockhart, second by Andy McKellar.  Unanimously approved.

Meeting adjourned at 6:55