July 21, 2019 Board Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by Vice-President John Marshall in the absence of President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board members George Schmidt and Anne Whiteman.

  1. Reports

Secretary - The proposed June 2019 Board Meeting Minutes were circulated.  Schmidt moved, Whiteman seconded to approve the minutes as submitted, which passed unanimously.    

Treasurer – Fix reported on the June financials which included income of $965.31 and expenses of $705.96, generating net income of $259.35 for the month of June.  Total assets increased to $32,929.92 as of June 30, 2019.  Report received with thanks.

President – Marshall presented the President’s Report.  He officially reported that the 2019 Nominating Committee members are Chair Bill Rock, Veronica (Williams) Jarmiolowski, Regina “Reg” (Stamm) Miano, Cathy Allshouse, and Alternate Sara Hawkins.  The 2019 Election Committee members are Chair Andy McKellar, Deborah Lockhart, Mark Hammons, Paul Whiteman, and Alternate Eric Hartman, Jr.  He reminded the Editor that names of the Election Committee members must appear in the September M-Aura.  He also reminded everyone that a Chair is needed for the October New Members’ Party, preferably by the next Board Meeting, which will be on August 18, 2019. He noted that reports have been received by e-mail from the Chairs of both the Nominating and Election Committees, outlining their progress in preparing for the election.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of June 30 NTM had 1,134 members, up from 1,128 on May 31.

Ombudsman - Randy Brack – reported that he has not been informed who the new Regional Ombudsman will be.

(Cree) Editor – Bill Rock reported by email that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant.

(Cree) Publicity – Vacant.

(Whiteman) Webmaster – Andy McKellar – reported by email that several expenses have been incurred for the renewal of our ISP service and a couple of software packages.  The on-line RG registration form is up and appears to be working correctly.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart reported that no testing was done this month.

(Whiteman) Programs – Karen Brack – no report.

(Whiteman) Calendar - Sara Hawkins – reported by email that she would like to continue as Calendar Chair next year.

(Schmidt) Gifted Children - Bill Rock reported that last month’s event was blueberry picking in Edom.  This month was a tour of a football manufacturer, with eight participants, and August will feature a visit to Scrap! Denton.  We have been contacted by a former member from Michigan who has moved to Texarkana and wants to help as Gifted Youth Coordinator for East Texas.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Anne Whiteman reported that planning for the RG continues.

   2. Old Business:

       None.

  1. New Business:

       Durham moved, Fix seconded to congratulate Karen Brack on receiving the National Service Award at the Annual Gathering.  Passed unanimously. 

                        

Motion to adjourn made by Schmidt, seconded by Fix, unanimously approved.  Meeting adjourned at 6:25 p.m.  Submitted by Roger Durham, NTM Secretary.

August 18, 2019 Board Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Vice-President John Marshall, Secretary Roger Durham, and board members Chris Cree, George Schmidt and Anne Whiteman.

  1. Reports

Secretary - The proposed July 2019 Board Meeting Minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.          

Treasurer – Treasurer Doug Fix reported by email on the July financials which included income of $1,011.67 and expenses of $1,360.40, generating a deficit of $348.73 for the month of July.  Total assets decreased to $32,561.19 as of July 31, 2019.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by commending the Nominating Committee: Chair Bill Rock, Veronica (Williams) Jarmiolowski, Regina “Reg” (Stamm) Miano, Cathy Allshouse, and Alternate Sara Hawkins. He then reminded everyone that the next Board meeting will be on September 15, 2019, at the usual time and place.  He announced that NTM won an emerald award at the Annual Gathering.  The following reports were also received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of July 31 NTM had 1,143 members, up from 1,134 on June 30.  He has still not found a location for the fall New Members’ Party.

Ombudsman - Randy Brack – reported that a new Regional Ombudsman has not yet been appointed.

Nominating Committee – Bill Rock – reported the committee’s slate of candidates for the November election: President – John Marshall; Vice-President – George Schmidt; Secretary – Anne Whiteman; Treasurer – Roger Durham; Board Member at Large – Sujeet Acharya, Aaron Adair, Rolando Chapa, Pamela Evers, Brenda Martin, Scott Schorn, and Donald Stephens.

Election Committee – Andy McKellar – reported that the election code proposed by the Board (on the advice of the Ombudsman) was ratified (and submitted to the M-Aura), and a P.O. Box has been rented for 6 months.

(Cree) Editor – Bill Rock reported by email that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – reported that the postage account is empty.

(Cree) Social and Communications – Vacant.

(Cree) Publicity – Vacant.

(Whiteman) Webmaster – Andy McKellar – reported by email that a minor issue with the RG registration software has been corrected by the publisher.

(Whiteman) Testing Coordinator – Deborah Lockhart – reported that 4 candidates were tested yesterday.

(Whiteman) Programs – Karen Brack – In Karen’s absence, Randy Brack reported that tonight’s program will be a speaker on “Democratization of American History”; next month’s speaker will be Mark Rice speaking on “Dallas at Dawn: Rare Images and Forgotten Stories”.

(Whiteman) Calendar - Sara Hawkins – nothing to report.

(Schmidt) Gifted Children - Bill Rock reported that last month’s event was a tour of a football manufacturer, with seven participants, and this month featured a visit to Scrap! Denton.  In September, a back-to-school picnic is scheduled, and in October Young Eagles flights return.  He announced that Art Pletcher, former Gifted Youth Coordinator for Southeast Michigan Mensa who has moved to Texarkana, has been appointed Gifted Youth Coordinator for East Texas.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Anne Whiteman reported that planning for the RG continues.

   2. Old Business:

None.

  1. New Business:

      

       None.

 

      

 Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved.  Meeting adjourned at 6:26 p.m.  Submitted by Roger Durham, NTM Secretary.

May 19, 2019 Board Minutes

 

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Vice-President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board member Chris Cree. Anne Whiteman arrived late.

1. Reports

Secretary - The proposed April 2019 Board Meeting Minutes were circulated.  Marshall moved, Fix seconded to approve the minutes as submitted, which passed unanimously.         

Treasurer – Fix reported on the April financials which included income of $1,163.66 and expenses of $682.68, generating net income of $480.98 for the month of April.  Total assets increased to $32,347.35 as of April 30, 2019.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by encouraging everyone to be thinking of potential members for the Nominating and Election Committees, and pointed out that the next Board Meeting will be held on June 16, 2019.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of April 30 NTM had 1,113 members, up from 1,099 on March 31.  He mentioned that the spring New Members’ Party was held on May 4 (May the Fourth be With You) at the home of Don Ledbetter and Linda Kosier in Flower Mound.  Three new members attended.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley reported that the number of printed copies of the newsletter dropped this month.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – no report.                           

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart reported that no test session was held this month.

(Whiteman) Programs – Karen Brack reported by email that this month’s speaker will be on the Dallas recycling program.  Next month will be the speaker on the future of work who was unable to speak last month.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock reported that 12 members and 2 guests attended the Cardboard Challenge on May 18.  Next month’s event is blueberry picking in Edom.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Anne Whiteman reported that Carol Hilson will handle on-site registration and Andy McKellar is in charge of tastings.

2. Old Business:

None.

3. New Business:

None.

 

Motion to adjourn made by Marshall, seconded by Fix, unanimously approved.  Meeting adjourned at 6:23 p.m.  Submitted by Roger Durham, NTM Secretary.

 

June 16, 2019 Board Minutes

 

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Vice-President John Marshall, Secretary Roger Durham, and board member George Schmidt.  Anne Whiteman arrived late.

  1. Reports

Secretary - The proposed May 2019 Board Meeting Minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.         

Treasurer – Fix reported by email on the May financials which included income of $1,056.02 and expenses of $732.81, generating net income of $323.21 for the month of May.  Total assets increased to $32,670.57 as of May 31, 2019.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by reminding everyone that we need members for the Nominating and Election Committees, and pointed out that the next Board Meeting will be held on July 21, 2019, which is after the deadline for appointing both committees.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of May 31 NTM had 1,128 members, up from 1,113 on April 30.

Ombudsman - Randy Brack discussed the criteria for conducting business. The business of the Board can be transacted only at a regular or special meeting. The NTM Bylaws describes the requirements for a special meeting. Robert’s Rules defines a meeting as “a single official gathering in one room or area of the assembly of its members at which a quorum is present.”

(Cree) Editor – Bill Rock reported that the newsletter went to the printer on Thursday, and requested that more photos of NTM events be submitted for publication.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) – Webmaster – Andy McKellar – no report.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart reported that one candidate was tested at yesterday’s session.

(Whiteman) Programs – Karen Brack - in Karen’s absence, Randy Brack reported that this month’s speaker will be on the future of work.

(Whiteman) Calendar - Sara Hawkins – reported that everything is running smoothly.

(Schmidt) Gifted Children - Bill Rock reported that this month’s event is blueberry picking in Edom.  Next month will be a tour of a football manufacturer, and August will feature a visit to Scrap! Denton.

(Schmidt) S.I.G.H.T. - Gunny Hartman – reported that the UTD student who was looking for housing has heard from a number of people about possible locations.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Carol Hilson and Anne Whiteman – Whiteman reported that all the tastings are decided, and a theme has been selected.

   2. Old Business:

None.

  1. New Business:

Marshall moved, Schmidt seconded to move NTM’s storage facility to a new location to be determined, somewhere between LBJ and the Bush Turnpike and between Marsh Lane and Coit Road, effective the Monday after the RG.  Passed unanimously.

Marshall moved, Schmidt seconded, to appoint to the Nominating Committee and Election Committee the first four people who agree to accept appointment to either.  Passed unanimously.

                        

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved.  Meeting adjourned at 6:51 p.m.  Submitted by Roger Durham, NTM Secretary.

 

April 21, 2019 Board Minutes

 

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Vice-President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree, George Schmidt, and Anne Whiteman.

1. Reports

Secretary - The proposed March 2019 Board Meeting Minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.         

Treasurer – Fix reported on the March financials which included income of $1,148.26 and expenses of $1,758.58, generating a net deficit of <$610.32> for the month of March, primarily due to a semi-annual postage deposit for the M-Aura.  Total assets declined to $31,866.37 as of March 31, 2019.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by thanking everyone for renewing their memberships, and asked everyone to be thinking of members for this year’s Nominating and Election Committees.  He mentioned that Rik Hess has agreed to accept appointment to the Gatherings Committee, and pointed out that the next Board Meeting will be held on May 19, 2019.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of March 31 NTM had 1,099 members, down from 1,254 on February 28.  He announced that the spring New Members’ Party will be held from 5 to 10 pm on May 4 (May the Fourth be With You) at the home of Don Ledbetter and Linda Kosier in Flower Mound.

Ombudsman - Randy Brack – reported that Bill Wills, a long-time member, died last month.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – no report.                           

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart reported that a test session was held yesterday, but no one showed up.

(Whiteman) Programs – Karen Brack reported by email that this month’s speaker will be on the future of work.  (Due to some confusion about the room reservation, the speaker was cancelled.)

(Whiteman) Calendar - Sara Hawkins – reported by email that she had nothing to report.

(Schmidt) Gifted Children - Bill Rock reported that 3 or 4 families attended Engineering Day at UTA.  Next month’s event is the Cardboard Challenge on May 18.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Anne Whiteman reported that she had met with Co-Chair Carol Hilson and got all of Carol’s files on prior RGs.  Paul Whiteman has agreed to be Hospitality Chair, and Roger Durham will continue as RG Treasurer.  Randy Brack agreed to handle the printed programs.  Kim Speed has agreed to handle registration prior to the RG, but cannot attend.  Whiteman will continue to look for someone to handle the on-site registration.

2. Old Business:

Gatherings Committee – Hartman nominated Rik Hess as a member of the Gatherings Committee, for a 3-year term ending March 31, 2022.  Durham moved, Marshall seconded, to approve the nomination.  Passed unanimously.

3. New Business:

                        

                         None.

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved.  Meeting adjourned at 6:30 p.m.  Submitted by Roger Durham, NTM Secretary.