May 20, 2018 Board Proceedings

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Vice-President John Marshall, Treasurer Doug Fix, and board members Chris Cree, George Schmidt and Anne Whiteman.  Secretary Roger Durham arrived late.

  1. 1. Reports

Secretary - The proposed April 2018 Board Meeting minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the April financials which included income of $1,281.82 and expenses of $2,502.49, generating a net deficit of <$1,220.67> for the month of April 2018.  Net assets declined to $30,539.21.  It was noted that the deficit was primarily due to the addition of money to our Post Office deposit.  This item should not recur for at least 6 months.  Fix will dispute a small charge on the NTM debit card which no one can account for.  Report received with thanks.

President – Hartman presented the President’s Report, including a request for the Board members to begin searching for members of the Nominating and Election Committees, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of April 30, 2018, 1,088 members reported, up from 1,056 on March 31, 2018.  He also reported that the New Members Party did not attract the hoped-for attendance.

Ombudsman - Randy Brack - nothing to report.

(Cree) Editor – Bill Rock reported no problems with the M-Aura.

(Cree) Publisher/Circulation Manager – Val Beasley reported that the printer forgot to put the RG registration form in the last M-Aura, so he offered to include the form in future issues on a different color paper at no additional charge.  She also noted that a few second family members are getting a print copy of the M-Aura although the primary member has gone to electronic.  Cree moved, Marshall seconded to change the standing policy of the group to cease requiring the sending of newsletters to second family members.  Passed unanimously.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – Nothing to report.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – Two candidates tested in April; May test was held yesterday – one candidate tested.

(Whiteman) Programs – Karen Brack – reported that she has been unable to find a speaker for June due to the meeting falling on Fathers’ Day.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock – May was an open-telescope night in Denton at the UNT observatory.  The June event will be camping on Fathers’ Day weekend.

(Schmidt) S.I.G.H.T. - Gunny Hartman reported on his visit with the San Diego S.I.G.H.T. chair while he was in California recently.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

(Schmidt) Regional Gathering – Karen Brack – RG is now in the list of upcoming RGs on the national website.

  1. 2. Old Business:

Cree reported on the findings of his ad-hoc committee regarding ways to reduce the expense of the M-Aura.  The discussion will be continued to next month.

  1. 3. New Business: Whiteman reported that a member called it to her attention that the e-mail blast advertising tonight’s speaker did not include the location. She requested that future emails include that information.

Motion to adjourn made by Schmidt, seconded by Marshall, unanimously approved. Meeting adjourned at 7:14 p.m.  Submitted by Roger Durham, NTM Secretary.

                                                  June 17, 2018 Board Proceedings

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Vice-President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Anne Whiteman arrived late.

1. Reports

Secretary - The proposed May 2018 Board Meeting minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the May financials which included income of $935.95 and expenses of $942.06, generating a net deficit of <$6.11> for the month of May 2018.  Net assets declined slightly to $30,533.10.  Fix disputed a small charge on the NTM debit card which no one could account for, and it was reversed.  Report received with thanks.

President – Hartman presented the President’s Report, including potential volunteers for members of the Nominating and Election Committees, and a reminder that a Scholarship Chair must be appointed by the next meeting, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of May 31, 2018, 1107 members reported, up from 1,088 on April 30, 2018.

Ombudsman - Randy Brack - nothing to report.

(Cree) Editor – Bill Rock reported that the newsletter is ready to go to the printer on Monday, subject to the Board’s decisions after hearing the Circulation Manager’s report.

(Cree) Publisher/Circulation Manager – Val Beasley presented several options for saving money on the newsletter, beginning with the July issue.  After discussion, a decision was deferred until the Board could receive the report of Cree’s M-Aura task force later in the meeting.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – Nothing to report.                        

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – five people tested on Saturday.

(Whiteman) Programs – Karen Brack – no speaker could be found for tonight’s meeting.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock –  The June event was camping on Fathers’ Day weekend.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.  Durham reported that the winners of NTM’s two $3,000 local scholarships were Charles Ringman of Dallas (Kittenbacher Memorial) and Michael Giordano of Tyler (Jeffrey Memorial).  He also reported that the directors of the NTM Scholarship Foundation have established a third $3,000 scholarship to be awarded beginning next year, to be named for his late mother, Marjorie Brown.

(Schmidt) Regional Gathering – Karen Brack – no report.

2. Old Business:

Cree reported on the findings of his task force regarding ways to reduce the expense of the print version of the M-Aura, as the cost of printing and mailing now exceeds the monthly grant from American Mensa.  Numerous options were presented, after which Marshall moved, Schmidt seconded to limit the July newsletter to 16 pages without color.  Passed unanimously.

3. New Business: None

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 7:12 p.m.  Submitted as Board Proceedings pending approval as Minutes by Roger Durham, NTM Secretary.

April 15, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree, and George Schmidt.  Anne Whiteman arrived late.

1. Reports

Secretary - The proposed March 2018 Board Meeting minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the March financials which included income of $1,225.16 and expenses of $1,847.12, generating a net deficit of <$621.96> for the month of March 2018.  It was noted that the deficit was due to the Bobby Burns dinner, a one-time event.  Report received with thanks.

President – Hartman presented the President’s Report, reminding everyone to renew their memberships, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Anne Whiteman had previously submitted the membership report by email.  As of March 30, 2018, 1,056 members reported, down from 1,285 on February 28, 2018, after lapses.  Whiteman reminded the Board that the New Members’ Party will be held at Gail Spurlock’s home at 6 pm on May 5.

Ombudsman - Randy Brack, nothing to report.

(Cree) Editor – Bill Rock reported no problems with the M-Aura, which will go to the printer this week.

(Cree) Publisher/Circulation Manager – Val Beasley, nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar reported by email that the credit card the Board authorized for him turned out not to be available without charge, so he will pay any site-related expenses himself and request reimbursement.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – April test will be next Saturday.

(Whiteman) Programs – Karen Brack reported that the speaker at this meeting will discuss the nature of creativity, while a speaker on extreme distance running has been scheduled for May.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock – May will be an open-telescope night in Denton at the UNT observatory.

(Schmidt) S.I.G.H.T. - Gunny Hartman reported that he has a trip to California scheduled this summer, and will try to visit with the San Diego S.I.G.H.T. chair while he is there.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

(Schmidt) Regional Gathering – Karen Brack – website registration is up and running; theme of RG this year will be “CybeRG”.  RG will feature upgraded snacks but no meals, and will have an “escape room” event.

2. Old Business:

Durham moved, Schmidt seconded that $150 be advanced to Whiteman for the New Members’ Party.  Passed unanimously.

Cree reported on progress with his investigation of ways to reduce the expense of the M-Aura.  Several options were discussed.  Cree has invited several members to serve on a committee to look into this issue and come up with a recommendation by the next meeting.

3. New Business: None

Motion to adjourn made by Schmidt, seconded by Fix, unanimously approved. Meeting adjourned at 6:54 p.m.  Submitted by Roger Durham, NTM Secretary.

March 18, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees:  Vice President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Anne Whiteman, Chris Cree, and George Schmidt.

1. Reports

Secretary - The proposed February 2018 Board Meeting minutes were circulated.  There was one correction and Marshall moved, Schmidt seconded to approve the minutes as corrected, which passed unanimously.

Treasurer – Fix reported on the February financials which included income of $1,284.80 and expenses of $1,098.93, generating a net surplus of $185.87 for the month of February 2018.  Report received with thanks.

President – Hartman presented the President’s Report, including a reminder to renew memberships by next month, if necessary, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman had previously submitted the membership report by email.  As of February 28, 2018, 1,285 members reported, up from 1,270 on January 31, 2018.  Whiteman further reported that the New Members’ Party will be held at Gail Spurlock’s home, on May 5.  Paul hopes to have a Margarita machine.  Marshall moved, Schmidt seconded, to approve the planned date, and to rent a Margarita machine.  Passed 6-1, with Fix opposed.

Ombudsman - Randy Brack, no report as ombudsman.

(Cree) Editor – Bill Rock reported no problems with the M-Aura, which went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley, no report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

 (Whiteman) Webmaster – Andy McKellar discussed problems with the website, including the expiration of the credit card on file with our ISP.  Durham moved, Schmidt seconded, to ask our bank to issue a debit card with a $500 limit to McKellar.  McKellar asked about reappointment of those listed on the website as Area Coordinators.  He will contact them about their willingness to continue.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – 6 people tested on Saturday.

(Whiteman) Programs – Karen Brack reported that the speaker at this meeting will be a member who owns a micro-brewery, and a speaker on the nature of creativity has been secured for April.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock – April will be a family day at Bill’s house to disassemble electronics.

(Schmidt) S.I.G.H.T. - Gunny Hartman, no report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

2. Old Business – Whiteman reported that name tags will be received by the new Members’ Party. Marshall moved, Schmidt seconded to provide tags only for the board members and Randy Brack.  Passed 6-1 with Cree opposed.  Cree offered to donate the money to buy name tags for all the appointed officers.

3. New Business - Deborah Lockhart reported that she will be out of town for the summer, and the Community Room will be unavailable when a resident is not here. We will need a meeting place for June and August, as another member is available for July.  Several options will be explored.

Marshall moved, Schmidt seconded to reappoint Karen Brack to a 3-year term on the Gatherings Committee.  Passed unanimously.

Karen Brack reported on the outcome of the RG planning meeting held earlier in the day.

Marshall moved, Fix seconded to appoint Cree to chair a committee to investigate ways to reduce the cost of publishing the M-Aura.  Passed unanimously.

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 7:15 p.m.  Submitted by Roger Durham, NTM Secretary.

North Texas Mensa’s

Feast of Pleasures and Delights XXXVIII

Proudly Presents:

The CybeRG

Thanksgiving Weekend: Nov. 22 to Nov. 25, 2018

Join NTM as we embark on a new version of our Pleasures and Delights. We find ourselves at the geographic intersection of technology, innovation and education, and we are planning to incorporate these elements across our Regional Gathering. We are going hi-tech with our games, speakers, and events throughout the weekend.

We are not completely turning our backs on the old favorites. We will still have our great tastings and traditional game room, another speaker track covering an exciting, eclectic slate of speakers, and events for Mensans and guests of all ages. And Hospitality will serve up craft beers, wine, soft drinks and delicious snacks all weekend long.

We will be announcing new events as our plans develop. Being an area with such a high concentration of restaurants and bars, Addison is just crying for a Pub Crawl. And a Progressive Dinner, perhaps? Great Rotten Movies? And did someone say Escape Room? Cosplay?

Where: Addison Marriott Quorum by the Galleria, 14901 Dallas Pkwy., Dallas, TX 75254. This is the same hotel as last year. Room rate is $106 per night, which includes breakfast buffet for 2 each morning in the hotel restaurant. Call Marriott Reservations at (800) 228-9290 or the hotel at (972) 661-2800 for reservations. Please ask for the American Mensa – North Texas Chapter room block. Sorry – No pets or smoking allowed.

Registration: The early registration rate is $50, which ends on August 31. Then the rate will be $60 until November 15th. Starting November 16th the rate will be $70, which will also be the walk-in rate. Children 0-5 years of age are free. Pre-teens (6–12 at time of RG) are ½ the regular registration price on the day they register. First-time attendees can register for half-price until August 31st. See registration form for day rates. Check, money order or credit cards are accepted. You can register by using this handy form and sending it to Kim Speed, Registrar, at 1048 Colleton Ln., Frisco, TX 75033 or Register Online here.

Tastings! Tastings! Tastings!

Fiery Foods Tasting will be on Friday at 1:30 p.m. – Cost is $6 per ticket.

Beer Tasting will be on Friday at 4:30 p.m. – Cost is $6 per ticket.

Hard Sodas and Ciders Tasting will be on Saturday at 1:30 p.m. – Cost is $6 per ticket.

Wine Tasting will be on Saturday at 4:30 p.m. – Cost is $12 per ticket.

Japanese Whiskey Tasting will be on Thursday at 8 p.m. – Cost is $12 per ticket.

If demand warrants, the Whiskey Tasting may be repeated Sunday afternoon.

There will be no refunds on tasting tickets unless the event is canceled or rescheduled.