August 16, 2020 Board Minutes

                                                                               North Texas Mensa

                                                                A Local Group of American Mensa Ltd.

                                                                         A Not-for-Profit Corporation

Meeting called to order at 6:02 pm by President John Marshall.  Attendees by Zoom: President John Marshall, Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Ken Roberts.  Not present:  Board Member at Large Elaine Wedgwood.

  1. Reports

Secretary – Whiteman – The proposed July 2020 Board Meeting Minutes were circulated.  Schmidt moved, Durham seconded to approve the minutes as presented, which passed unanimously.          

Treasurer – Durham – The July 31 bank account balance was $20,749.10 together with a note receivable of $10,000.00, showing a decrease in net worth to $30,749.10, compared to net worth of $30,818.75 on June 30.  Income of $922.72 and expenses of $992.37 generated a deficit of $69.65 for the month of July, 2020, entirely attributable to annual website license expenses of $366.39.  Treasurer’s report was accepted with thanks.

President – President Marshall prepared the following agenda of topics to discuss:

  • By-Laws/Referendum Committee Chair has yet to be determined. Robert Hemphill was contacted, but his schedule is too busy currently to allow him to take on this role.
  • Next Board Meeting: September 20, 2020, 6 PM via Zoom. For the October meeting on October 18, 2020, the current plan is to meet at 6 PM at BJ’s Brewery.

Membership – Paul Whiteman – provided the following report:

  • As of July 31, NTM had 1,103 members, which includes 13 new members: 10 lapsed members rejoined, 2 new members joined, and 1 move in. 5 members leaving due to move out.
  • New member party for fall is in jeopardy due to COVID-19 restrictions.

Ombudsman - Randy Brack – nothing to report. 

Nominating Committee – Bill Rock:  Bill contacted the current board members to see who interested in running for re-election for the 2021 NTM board.  All positions have at least 1 candidate, and Board Member at Large has 4 candidates (3 will be elected).

Election Committee – Paul Whiteman.  Randy Brack sent Paul the most recent Election Code, and he put it in the September M-AURA with minimal changes.  Microsoft Office 365 Word will be used to count the number of words for the Biographies and Campaign Statements of those running for NTM offices.   Election Committee Members include:

  • Paul Whiteman, Chair
  • Andy McKellar
  • Laura Stuart
  • Deborah Lockhart

A post office box will need to be rented in the fall for the election, and reimbursement will be needed.

(Wedgwood) Editor – Bill Rock – Editor:  M-Aura ready to go to press tonight (08/16/2020) with four-count ’em – four Election committee members.  And a letter to the editor.  Plan is to go back to color for the covers, per last month’s board meeting.  You have 'till 8 pm to let me know of any other changes.

(Wedgwood) Publisher/Circulation Manager – Val Beasley – no report.

(Wedgwood) Social and Communications – Vacant.

(Wedgwood) Publicity – Vacant.

(Roberts) Webmaster – Andy McKellar – No problems or issues that Andy is aware of.  The email forwarding has been updated to reflect Elaine replacing Rolando as a board member at large.  All data and software licenses are current.

(Roberts) Testing Coordinator – Deborah Lockhart – No testing done, due to COVID-19 – testing locations were not available.  National Mensa is trying to get an automated method of testing up and working for a person to test online without a proctor.  If this is successful, proctors may not be needed in the future.

(Roberts) Programs – Vacant.

(Roberts) Calendar - Sara Hawkins – Things are going great in calendar land. Always feel free to reach out to her if you need her.

(Adair) Gifted Youth - Bill Rock – Gifted Youth:  5 people participated in the on-line games event last week.  Plan for disc golf in September.

(Adair) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report on the S.I.G.H.T. front as there have been no requests for S.I.G.H.T. services.

(Adair) Scholarship Chair – Ralf Kittenbacher – No report.

  1. Old Business: Virtual Regional Gathering – Adair and Roberts.  Lori Roberts has put together an RG blurb for the September M-AURA.  1 annual license to be used not just for the Virtual RG, but year-round, plus a PRO license for the month of November.  Adair has talked to his alcohol contacts for tastings, and will continue to keep in contact with them.  EscapeExperts.com in Downtown Plano is suggested for tastings and virtual tastings – since they may be lacking for escape room business, perhaps we can get 2 rooms at a reasonable price – they have a kitchen, if needed.  Mensa Testing was there free of charge for Deborah Lockhart earlier this year.  Concerning the New Member Party also being at this location on Saturday, 11/28/2020, it was suggested that no free alcoholic beverages be served, due to the tastings going on that evening.  However, it was pointed out that we always have some type of beer and wine free of charge at New Member Parties.  So, discussion of this will occur with the RG committee at their next meeting.

 

  1. New Business:

 

  • None to report.

 

Motion to adjourn made by Schmidt, seconded by Roberts, and passed unanimously. Meeting adjourned at 6:30 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

                                                                 July 19, 2020 Board Minutes

                                                                         North Texas Mensa

                                                           A Local Group of American Mensa Ltd.

                                                                   A Not-for-Profit Corporation

Meeting called to order at 6:04 pm by President John Marshall.  Attendees by Zoom: President John Marshall, Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Ken Roberts.  Not present:  Board Member at Large Rolando Chapa.

  1. Reports

Secretary – Whiteman – The proposed June 2020 Board Meeting Minutes were circulated.  Schmidt moved, Adair seconded to approve the minutes as presented, which passed unanimously.  

Treasurer – Durham – The June 30 bank account balance was $20,818.75 together with a note receivable of $10,000.00, showing a decrease in net worth to $30,818.75, compared to net worth of $31,430.05 on May 31.  Income of $1,003.32 and expenses of $1,614.62 generated a deficit of $611.30 for the month of June 2020, entirely attributable to a semi-annual postage deposit of $900.  Net worth increased $61.62 for the quarter beginning April 1.  Treasurer’s report was accepted with thanks.

President – President Marshall prepared the following agenda of topics to discuss:

  • Proposed amendments to Article V §3 [email notice of Board meetings]; Article VII §1

[E-mail ballots for amendments to by-laws and elections]; Article VI §9 [adding

subsection C to allow email submission of ballots, whether scanned from hard copy or electronically sent to members].  Randy Brack recommended reformatting the submittal so the “before” and “after” can be easily compared. Marshall will establish a Referendum Committee to go through this process that could last anywhere from 6 months to 1-1/2 years.

  • Next Board Meeting: August 16, 2020

Membership – Paul Whiteman – provided the following report:

  • As of June 31, NTM had 1,082 members, which includes 16 new members: 11 lapsed members rejoined, and 4 new members joined, 1 move in. 1 member moved out. 
  • New member party for fall is in jeopardy due to COVID-19 restrictions.

Ombudsman - Randy Brack – nothing to report. 

Nominating Committee – Bill Rock:  Bill contacted the current board members to see who interested in running for re-election for the 2021 NTM board.

Election Committee – Paul Whiteman.  We have some dates coming up for Election Code that need to be met for the September M-AURA.  Randy Brack will send Paul the most recent Election Code, and Paul will put it on the NTM website and use it to determine an modifications needed for this year’s election.

(Chapa) Editor – Bill Rock – Editor:  M-Aura went to the printer on Friday, as the RVC column was delayed (can you believe this?) for a vacation.  Some board members have discussed bringing back color for the covers, estimate from the printer was forwarded last week.

(Chapa) Publisher/Circulation Manager – Val Beasley – no report.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Roberts) Webmaster – Andy McKellar – Andy had mentioned he would like to clean up the user IDs for the NTM website.  He doesn't want to delete any users (unless they are deceased), just block access by those who have quit logging in.  His question is "How long a hiatus is too long?"  If he shouldn't block anyone, that's valid; he is just concerned about "abandoned" IDs being taken over by someone else.  The board decided that Andy and Membership Chair Paul Whiteman should work together to remove user IDs of deceased members, and block access of those who are no longer members.

(Roberts) Testing Coordinator – Deborah Lockhart – No testing done, due to COVID-19 – testing locations were not available.  National Mensa is trying to get an automated method of testing up and working for a person to test online without a proctor.  If this is successful, proctors may not be needed in the future.

(Roberts) Programs – Vacant.

(Roberts) Calendar - Sara Hawkins – Reported there is nothing to report.

(Adair) Gifted Youth - Bill Rock – Gifted Youth:  Two families attended the canoeing this weekend.  All went fine.

(Adair) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report as Mensans visiting our area seem to be virtually nonexistent.

 

(Adair) Scholarship Chair – Ralf Kittenbacher – No report.

Regional Gathering – Adair and Roberts.

  1. Old Business: Virtual Regional Gathering – Adair provided a report from the RG Committee.  The committee has come up with a list of potential virtual presentations, enough to fill up 16 slots of presentations – 4 in the morning; 4 in the afternoon for 2 days.  The proposed dates would be November 27 & 28 (Thanksgiving weekend). Saturday evening there would be an in-person gathering, which may also double as our new member party, either at the Roberts’ house or at the Haggard Party Barn in Plano.  There would be 2 tastings at the in-person gathering Saturday evening:  one at 6 PM and one at 9 PM – a virtual option for the tastings would also be available.  Jason Brown also mentioned he could possibly do a “Name That Movie” event, as well as some virtual gaming events such as: “Ticket to Ride” and “JackBox”, using Steam accounts that most gamers already have. A cooking presentation as well as craft presentations would be given by Lori Roberts.  The proposed price of the RG would be $10/person or $15/household, plus the cost of any tastings, to keep in line with the price other virtual RGs are charging.  Two or three Zoom Pro sessions would be needed, which cost $15/month.  The committee asked for permission to proceed with the plans to put on the virtual RG.  Schmidt moved, and Marshall seconded the motion.  Motion passed, 5-1, Durham opposed. 

 

  1. New Business:

 

  • Durham brought up the suggestion to print color covers for the M-AURA, since the M-AURA is the main connection we have with the NTM membership during the COVID19 pandemic, and color looks more appealing. Moved by Schmidt, and Adair seconded the motion.  Board unanimously agreed.
  • Roberts made a motion to purchase one Zoom account for 12 months for $149. Additional Zoom accounts will be needed during the time of the RG. Whiteman seconded the motion.  Unanimously approved.
  • Whiteman asked if Rolando Chapo was still a member of the NTM Board, since he had missed 3 consecutive board meetings. Marshall will check to see why he missed; depending on what he finds, we may have another board opening.

 

Motion to adjourn made by Roberts, seconded by Schmidt, seconded by Adair, and passed unanimously. Meeting adjourned at 7:20 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

May 17, 2020 Board Minutes

                                                                          North Texas Mensa

                                                          A Local Group of American Mensa Ltd.

                                                                    A Not-for-Profit Corporation

Meeting called to order at 6:02 pm by President John Marshall.  Attendees by Zoom: President John Marshall, Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Ken Roberts.  Not present:  Board Member at Large Rolando Chapa.

  1. Reports

Secretary – Whiteman – The proposed April 2020 Board Meeting Minutes were circulated.  Schmidt moved, Durham seconded to approve the minutes as presented, which passed unanimously.          

Treasurer – Durham – The April 30 bank account balance was $21,156.38 together with a note receivable of $10,000.00, showing an increase in net worth to $31,156.38, compared to net worth of $30,756.88 on March 31.  Income of $1,085.17 and expenses of $685.67 generated a surplus of $399.50 for the month of April, 2020.  Board accepted the report with thanks.

President – President Marshall prepared the following agenda of topics to discuss:

  • Renewal of membership report
  • Resignation of Pamela Evers; Ken Roberts was appointed by Marshall. Schmidt moved to accept the appointment and Durham seconded the motion. Board unanimously accepted and affirmed the appointment.
  • New Members Party postponed indefinitely.
  • Appoint new member for Gatherings Committee to replace Rik Hess.
  • Next Board Meeting: June 21, 2020 [Fathers Day] via Zoom.

Membership – Paul Whiteman – provided the following report:

  • As of April 30, NTM had 1,027 members, which includes 254 members leaving, 252 of these were lapsed members (so 2 members left that weren’t lapsed). Of the lapsed member, 11 have already rejoined.   Besides the 11 that rejoined, 1 new joined, and 2 moved in, for a total of 14 members joining.

Ombudsman - Randy Brack – nothing to report.

Nominating Committee – Bill Rock was appointed to the committee.

Election Committee – Vacant.

(Chapa) Editor – Bill Rock – June M-Aura is going to the printer this evening.  Activities are caveated on things opening up and the hosts being willing to host. 

(Chapa) Publisher/Circulation Manager – Val Beasley – no report.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Roberts) Webmaster – Andy McKellar – Everything is working fine on the website, as far as he knows.

(Roberts) Testing Coordinator – Deborah Lockhart – No testing done, due to COVID-19 – testing locations were not available.

(Roberts) Programs – Vacant.

(Roberts) Calendar - Sara Hawkins – Reported there is nothing to report.

(Adair) Gifted Youth - Bill Rock – May event (Klyde Warren Park visit) is scheduled for next weekend.  April fossil hunting was cancelled.

(Adair) S.I.G.H.T. - Gunny Hartman – No S.I.G.H.T. services requested in accordance with restrictions on travel.

Scholarship Chair – Ralf Kittenbacher – All scholarship essays got scored and the 3 choices for the local scholarships have been uploaded.  Not sure when we will hear about the winners from National.  Things may have been delayed due to COVID-19.  The funds to be awarded are for use in the Fall 2020 semester.

Regional Gathering – Vacant.

May 17, 2020 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

      A Not-for-Profit Corporation

Meeting called to order at 6:02 pm by President John Marshall.  Attendees by Zoom: President John Marshall, Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Ken Roberts.  Not present:  Board Member at Large Rolando Chapa.

  1. Reports

Secretary – Whiteman – The proposed April 2020 Board Meeting Minutes were circulated.  Schmidt moved, Durham seconded to approve the minutes as presented, which passed unanimously.          

Treasurer – Durham – The April 30 bank account balance was $21,156.38 together with a note receivable of $10,000.00, showing an increase in net worth to $31,156.38, compared to net worth of $30,756.88 on March 31.  Income of $1,085.17 and expenses of $685.67 generated a surplus of $399.50 for the month of April, 2020.  Board accepted the report with thanks.

President – President Marshall prepared the following agenda of topics to discuss:

  • Renewal of membership report
  • Resignation of Pamela Evers; Ken Roberts was appointed by Marshall. Schmidt moved to accept the appointment and Durham seconded the motion. Board unanimously accepted and affirmed the appointment.
  • New Members Party postponed indefinitely.
  • Appoint new member for Gatherings Committee to replace Rik Hess.
  • Next Board Meeting: June 21, 2020 [Fathers Day] via Zoom.

Membership – Paul Whiteman – provided the following report:

  • As of April 30, NTM had 1,027 members, which includes 254 members leaving, 252 of these were lapsed members (so 2 members left that weren’t lapsed). Of the lapsed member, 11 have already rejoined.   Besides the 11 that rejoined, 1 new joined, and 2 moved in, for a total of 14 members joining.

Ombudsman - Randy Brack – nothing to report.

Nominating Committee – Bill Rock was appointed to the committee.

Election Committee – Vacant.

(Chapa) Editor – Bill Rock – June M-Aura is going to the printer this evening.  Activities are caveated on things opening up and the hosts being willing to host. 

(Chapa) Publisher/Circulation Manager – Val Beasley – no report.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Roberts) Webmaster – Andy McKellar – Everything is working fine on the website, as far as he knows.

(Roberts) Testing Coordinator – Deborah Lockhart – No testing done, due to COVID-19 – testing locations were not available.

(Roberts) Programs – Vacant.

(Roberts) Calendar - Sara Hawkins – Reported there is nothing to report.

(Adair) Gifted Youth - Bill Rock – May event (Klyde Warren Park visit) is scheduled for next weekend.  April fossil hunting was cancelled.

(Adair) S.I.G.H.T. - Gunny Hartman – No S.I.G.H.T. services requested in accordance with restrictions on travel.

Scholarship Chair – Ralf Kittenbacher – All scholarship essays got scored and the 3 choices for the local scholarships have been uploaded

May 17, 2020 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

      A Not-for-Profit Corporation

Meeting called to order at 6:02 pm by President John Marshall.  Attendees by Zoom: President John Marshall, Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Ken Roberts.  Not present:  Board Member at Large Rolando Chapa.

  1. Reports

Secretary – Whiteman – The proposed April 2020 Board Meeting Minutes were circulated.  Schmidt moved, Durham seconded to approve the minutes as presented, which passed unanimously.          

Treasurer – Durham – The April 30 bank account balance was $21,156.38 together with a note receivable of $10,000.00, showing an increase in net worth to $31,156.38, compared to net worth of $30,756.88 on March 31.  Income of $1,085.17 and expenses of $685.67 generated a surplus of $399.50 for the month of April, 2020.  Board accepted the report with thanks.

President – President Marshall prepared the following agenda of topics to discuss:

  • Renewal of membership report
  • Resignation of Pamela Evers; Ken Roberts was appointed by Marshall. Schmidt moved to accept the appointment and Durham seconded the motion. Board unanimously accepted and affirmed the appointment.
  • New Members Party postponed indefinitely.
  • Appoint new member for Gatherings Committee to replace Rik Hess.
  • Next Board Meeting: June 21, 2020 [Fathers Day] via Zoom.

Membership – Paul Whiteman – provided the following report:

  • As of April 30, NTM had 1,027 members, which includes 254 members leaving, 252 of these were lapsed members (so 2 members left that weren’t lapsed). Of the lapsed member, 11 have already rejoined.   Besides the 11 that rejoined, 1 new joined, and 2 moved in, for a total of 14 members joining.

Ombudsman - Randy Brack – nothing to report.

Nominating Committee – Bill Rock was appointed to the committee.

Election Committee – Vacant.

(Chapa) Editor – Bill Rock – June M-Aura is going to the printer this evening.  Activities are caveated on things opening up and the hosts being willing to host. 

(Chapa) Publisher/Circulation Manager – Val Beasley – no report.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Roberts) Webmaster – Andy McKellar – Everything is working fine on the website, as far as he knows.

(Roberts) Testing Coordinator – Deborah Lockhart – No testing done, due to COVID-19 – testing locations were not available.

(Roberts) Programs – Vacant.

(Roberts) Calendar - Sara Hawkins – Reported there is nothing to report.

(Adair) Gifted Youth - Bill Rock – May event (Klyde Warren Park visit) is scheduled for next weekend.  April fossil hunting was cancelled.

(Adair) S.I.G.H.T. - Gunny Hartman – No S.I.G.H.T. services requested in accordance with restrictions on travel.

Scholarship Chair – Ralf Kittenbacher – All scholarship essays got scored and the 3 choices for the local scholarships have been uploaded.  Not sure when we will hear about the winners from National.  Things may have been delayed due to COVID-19.  The funds to be awarded are for use in the Fall 2020 semester.

Regional Gathering – Vacant.

  1. 2. Old Business:
  • 2020 RG? If so, need permission from National (First step, contact RVC). Report from Durham and Karen Brack on site visit.
  • Vote to not have a physical RG: Schmidt moved, and Adair seconded the motion. Motion passed, 5-1, Durham opposed.
  • Vote to have a virtual RG: Schmidt moved, and Adair seconded the motion. Motion passed, 5-1, Durham opposed.
  1. New Business:

 

  • None brought up.

 

Motion to adjourn made by Schmidt, seconded by Durham, and passed unanimously. Meeting adjourned at 6:43 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

.  Not sure when we will hear about the winners from National.  Things may have been delayed due to COVID-19.  The funds to be awarded are for use in the Fall 2020 semester.

Regional Gathering – Vacant.

  1. 2. Old Business:
  • 2020 RG? If so, need permission from National (First step, contact RVC). Report from Durham and Karen Brack on site visit.
  • Vote to not have a physical RG: Schmidt moved, and Adair seconded the motion. Motion passed, 5-1, Durham opposed.
  • Vote to have a virtual RG: Schmidt moved, and Adair seconded the motion. Motion passed, 5-1, Durham opposed.
  1. New Business:

 

  • None brought up.

 

Motion to adjourn made by Schmidt, seconded by Durham, and passed unanimously. Meeting adjourned at 6:43 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

  1. 2. Old Business:
  • 2020 RG? If so, need permission from National (First step, contact RVC). Report from Durham and Karen Brack on site visit.
  • Vote to not have a physical RG: Schmidt moved, and Adair seconded the motion. Motion passed, 5-1, Durham opposed.
  • Vote to have a virtual RG: Schmidt moved, and Adair seconded the motion. Motion passed, 5-1, Durham opposed.
  1. New Business:

 

  • None brought up.

 

Motion to adjourn made by Schmidt, seconded by Durham, and passed unanimously. Meeting adjourned at 6:43 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

                                                                        June 21, 2020 Board Minutes

                                                                              North Texas Mensa

                                                                A Local Group of American Mensa Ltd.

                                                                         A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President John Marshall. Attendees by Zoom: President John Marshall, Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Ken Roberts. Not present: Board Member at Large Rolando Chapa.

  1. Reports

Secretary – Whiteman – The proposed May 2020 Board Meeting Minutes were circulated. Schmidt moved, Roberts seconded to approve the minutes as presented, which passed unanimously.           

Treasurer – Durham – The May 31 bank account balance was $21,430.05 together with a note receivable of $10,000.00, showing an increase in net worth to $31,430.05, compared to net worth of $31,156.38 on April 30. Income of $878.21 and expenses of $604.54 generated a surplus of $273.67 for the month of May, 2020. Report was received with thanks.

President – President Marshall prepared the following agenda of topics to discuss:

  • New Members Party date? Spring party cancelled; Fall party will be considered later.
  • Appoint new member for Gatherings Committee to replace Rik Hess.
    • Randy Brack was appointed. Roberts moved and Schmidt seconded. The board unanimously agreed.
  • Proposed change of Board and General meetings to the Second Sunday.
    • Roberts moved, but no one seconded. Board did not agree to change the meeting day – the motion failed for want of a second.
  • Proposed amendments to Article V §3 [email notice of Board meetings]; Article VII §1[email ballots for amendments to by-laws and elections]; Article VI §9 [adding

subsection C to allow email submission of ballots, whether scanned from hard copy or electronically sent to members]

  • There are local minimum standard bylaws that need to be adhered to, and Brack will send these to the board.
  • Appointment of Election Committee member: Andy McKellar
    • A Chairperson for the committee was needed; Paul Whiteman volunteered.
    • Adair moved to accept Paul Whiteman as the chair, and Roberts seconded; board unanimously approved.
  • Next Board Meeting: July 19, 2020

Membership – Paul Whiteman – provided the following report:

  • As of May 31, NTM had 1,054 members, which includes 15 new members: 11 lapsed members rejoined, and 4 new members joined. 3 members left – 1 through death, and 2 moved out. Paul Whiteman plans on contacting lapsed members either via e-mail or phone calls.

Ombudsman - Randy Brack – nothing to report. As Bylaws Committee, Randy will send out the local minimum standard bylaws.

Nominating Committee – Bill Rock: One returning member from last year. Soliciting additional members. Board is encouraged to send nominating committee possibles and also anyone interested in running for re/election to Bill.

Election Committee – Vacant.

(Chapa) Editor – Bill Rock – July M-Aura went to the printer a week ago. No problems.

(Chapa) Publisher/Circulation Manager – Val Beasley – no report.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Roberts) Webmaster – Andy McKellar – Nothing special on the website. So far as I know and can tell, all is current and working properly.

(Roberts) Testing Coordinator – Deborah Lockhart – No testing done, due to COVID-19 – testing locations were not available. National Mensa is trying to get an automated method of testing up and working for a person to test online without a proctor. If this is successful, proctors may not be needed in the future.

(Roberts) Programs – Vacant.

(Roberts) Calendar - Sara Hawkins – Reported there is nothing to report.

(Adair) Gifted Youth - Bill Rock – We have 2 families RSVPed for blueberries (June 21st) and 2 families for canoeing (July 11)

(Adair) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. - Gunny was contacted by Dirk Rossel from Zurich, Switzerland. He’s planning to visit us in August and is looking for activities to do, assuming the shooting tournament in McKinney goes according to plan.

 

(Adair) Scholarship Chair – Ralf Kittenbacher – No report.

Regional Gathering – Vacant.

  1. Old Business: None.

 

  1. New Business: Virtual Regional Gathering – Roberts provided some ideas of how to do this, including:

 

  • Charge $5 per Zoom session meeting, or $50 for all sessions.
  • Have 16 1-hour Zoom session meetings – 4 in the morning; 4 in the afternoon, both on Friday and Saturday.
  • Solicit speakers from AG speakers, Rotary Club, Leadership Plano, past RG speakers, Ted Talk speakers, etc.
  • RG advertising would go to all of NTM as well as through National Mensa.
  • There could be virtual tastings as well as virtual craft sessions.
  • Roberts and Adair were assigned to research and plan this further; if they come up with 16 speakers by the next board meeting, we may consider holding the virtual RG.

Motion to adjourn made by Schmidt, seconded by Adair, and passed unanimously. Meeting adjourned at 6:49 p.m. Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

April 19, 2020 Board Minutes

North Texas Mensa

     A Local Group of American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:05 pm by President John Marshall.  Attendees by Zoom: Vice-President George Schmidt, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Pamela Evers.  Treasurer Roger Durham was unable to attend due to issues with Zoom.

  1. Reports

Secretary – The proposed February 2020 Board Meeting Minutes were circulated, as we did not have a meeting in March 2020.  Schmidt moved, Adair seconded to approve the minutes as presented, which passed unanimously.  

Treasurer – The March 31 bank account balance was $20,756.88 together with a note receivable of $10,000.00, showing an increase in net worth to $30,756.88, compared to net worth of $30,276.04 on February 29.  Income of $1,264.42 and expenses of $783.58 generated a surplus of $480.84 for the month of March 2020.

President – President Marshall prepared the following agenda of topics to discuss:

  • Renew membership, if necessary.
  • New Member Party is delayed indefinitely. The Whiteman’s will notify Gail Spurlock, who was planning on hosting it in May. 
  • Gatherings Committee action needed:
    • Renew Paul Whiteman’s term on the Gatherings Committee, since his prior term expired on 03/31/2020.  A recommendation was made to reappoint Paul Whiteman on the Gatherings Committee for a 3-year term.  Motion was made by Schmidt and seconded by Evers, which passed unanimously.
    • Appoint new member for Gatherings Committee to replace Rik Hess for the remaining one year of his term. Position is now officially vacant, and we need to find an appointee to replace him.
  • John Neemidge, our Region 6 RVC, sent an e-mail which mentioned Corpus Christi from Gulf Coast Area is hosting virtual events using Zoom:
    • Table Topia
    • Monthly Board meeting
    • If Physical Events occur, pay attention to the local rules on this and how many people can attend.
    • The question was asked by Karen Brack if NTM could have virtual Happy Hours and other activities using Zoom? Whiteman pointed out that currently we are using the “free” version of Zoom for the board meeting, so we would want to get a paid-for version in order to have events longer than 40 minutes.  And, we would want to e-mail blast out the details, so people could easily use it on laptops and phones.  The cost of the premium version of Zoom is $160.00 year.  The NTM board agreed that if shelter-at-home orders last longer than the end of April, we would consider buying the premium version.
  • Next Board Meeting: May 17, 2020

Membership – Paul Whiteman - reported for 2 months with reports he could pull from American Mensa, but he is still trying to verify the number of leaving members:

  • As of February 29, NTM had 1,251 members, which includes 23 entering members (7 joined, 9 rejoin, 7 move-in), and 2 leaving members.
  • As of March 31, NTM had 1,267 members, which includes 15 entering members (3 joined, 6 rejoin, 6 move-in), and 0 leaving members.

Ombudsman - Randy Brack – nothing to report.

Election Committee – Vacant.

(Chapa) Editor – Bill Rock – M-Aura sent to the printer Thursday.  Most activities caveated on situation opening up.  Open call for any photos for the June M-Aura.  Even a screenshot of the meeting Zoom would be fine.

 (Chapa) Publisher/Circulation Manager – Val Beasley – no report, but according to a May M-AURA article, the printer is closed due to Coronavirus restrictions, as it is not considered to be an “essential business”.  So, the May M-AURA will only be e-mailed.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Evers) Webmaster – Andy McKellar – the website has no known problems.  Andy renewed our yearly subscription to SiteGround (our ISP) to the tune of $276.31 and will be emailing Durham the receipt; other subscriptions will be coming due in the next few months.  Durham is authorized to pay it, as this is part of our budgeted operating expenses.

(Evers) Testing Coordinator – Deborah Lockhart – No report.  Testing would have been cancelled.

(Evers) Programs – Vacant.

(Evers) Calendar - Sara Hawkins – Reported there is nothing to report.

(Adair) Gifted Youth - Bill Rock – April event was cancelled (fossil hunting).  Next event scheduled for late May.  

(Adair) S.I.G.H.T. - Gunny Hartman – No requests for SITE services this month.

Scholarship Chair – Ralf Kittenbacher – No report.

Regional Gathering – Vacant.

  1. Old Business:
  • 2020 RG? If so, need permission from National (First step, contact RVC). Report from Durham and Karen Brack on site visit.
  1. New Business: 
  • None brought up.

  

Motion to adjourn made by Schmidt, seconded by Adair, and passed unanimously. Meeting adjourned at 6:24 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.