These are in progress.  The new secretary is being trained on how to publish the minutes and this is being posted during the training session.

December 12, 2021 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:11 pm by President George Schmidt. Attendees included: President George Schmidt, Vice President Aaron Adair, Treasurer Roger Durham, Substitute Secretary Jennifer Wallace, and Board Members at Large: Cathy Allshouse and Jennifer Green. Present by Zoom:  Board Member at Large:  Jessica Helphrey.  Not Present:  Secretary Anne Whiteman.

Reports

Secretary – Whiteman – The proposed November 2021 Board Meeting Minutes were circulated electronically. Durham moved, Green seconded to approve the minutes as presented, which passed unanimously. 

Treasurer – Durham – The November 30 bank account balance was $20,410.04 together with a note receivable of $10,000.00, showing a decrease in net worth to $30,410.04, compared to net worth of $31,347.92 on October 31. Income of $1032.87 and expenses of $1,691.75 generated a net deficit of $658.88 for the month of November 2021, entirely due to a semi-annual postage deposit of $720.00 for mailing the M-AURA. The board accepted it with thanks.

President – President Schmidt prepared the following agenda of topics to discuss:

  • December Honors – Semper Servitium
    • Bill Rock, Randy Brack, and Ralf Kittenbacher will be honored tonight for their many years of self-less service
  • Installation of Officers and Board Members for 2022
    • The following were elected to the 2022 NTM Board of Directors:

• President: Aaron Adair

• Vice President: Collene Goldman

• Secretary: Jennifer Wallace

• Treasurer: Paul Whiteman

• Board Members at Large: Cathy Allshouse, Leza Mesiah, and Hutton Kinder

  • Next Board Meeting: January 16, 2021
    • Newly elected members of the board will receive the updated Handbook within a few days of the December board meeting
      • The election code is being updated – the proposed code should be used going forward and the election committee will vote on the code to be used.

Membership – Paul Whiteman – provided the following report:

  • As of November 30th, NTM had 1,177 members, which includes 8 new members: 3 joined, 3 lapsed members rejoined, and 2 moved in. No members left.

Ombudsman - Randy Brack – Nothing to report.

(Helphrey) Scholarship Chair – Jessica Helphrey – Scholarship applications are continuing to come in – currently have approximately 30.

(Helphrey) Publisher/Circulation Manager – Val Beasley – Nothing to report.

(Helphrey) Social and Communications – Jessica Helphrey – Nothing to report.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Nothing to report.

(Allshouse) Proctor/Testing Coordinator – Deborah Lockhart – No testing recently but testing is beginning again.

(Allshouse) Programs – Cathy Allshouse – is working on lining up speakers; does not have anyone firm going into 2022. Please provide suggestions if you have them.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – Holiday crafts were planned for December – 6-8 children attended. January will be a movie night via Zoom.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report.

(Green) Editor – Bill Rock – January M-AURA will be sent to the printer after receiving one more column and a scholarship event.

(Green) Regional Gathering – Aaron Adair – The virtual Regional Gathering occurred November 26 – 27.  See old business.

Old Business:  

  • RG Update – Virtual RG.
  • Was well attended although both social events were cancelled due to lack of RSVPs.
  • The Zoom events had between 4-14 attendees
  • The informal social gathering on Saturday was attended by 8 people across 3 regions.

New Business:

  • Election Results.
    • A total of 21 ballots were valid and counted by the election committee at the home of committee member Andy McKellar on Tuesday, November 16th. None of the ballots were found to be spoiled in their entirety, although three (3) were not marked in such a way as to be counted for tabulating board member at large:

• President: Aaron Adair (unopposed) elected 21 votes

• Vice-President: Collene Goldman elected 11 votes; Ken Roberts 10 votes

• Secretary: Jennifer Wallace (unopposed) elected 21 votes

• Treasurer: Paul Whiteman (unopposed) elected 21 votes

• Board Member at Large:

Candidate

Round 1

Round 2

Round 3

Cathy Allshouse

14

---

---

Hutton Kinder

0

5

18

Leza Mesiah

4

13

---

TOTAL VOTES

18

18

18

Motion to adjourn made by Schmidt, seconded by Durham, and passed unanimously. Meeting adjourned at 6:21 pm. Submitted as Board Proceedings pending approval as Minutes by Wallace, NTM Secretary for 2022.

October 17, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:12 pm by President George Schmidt.  Attendees included: President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, Board Members at Large: Cathy Allshouse, Jennifer Green, and Jessica Helphrey. Present by Zoom:  Vice President Aaron Adair.

  • Reports

Secretary – Whiteman – The proposed September 2021 Board Meeting Minutes were circulated electronically.  Durham moved, Green seconded to approve the minutes as presented, which passed unanimously. 

Treasurer – Durham – The September 30 bank account balance was $21,222.06 together with a note receivable of $10,000.00, showing an increase in net worth to $31,222.06, compared to net worth of $30,951.14 on August 31.  Income of $1028.02 and expenses of $797.10 generated a net surplus of $270.92 for the month of September 2021.

President – President Schmidt prepared the following agenda of topics to discuss:

  • Election Committee Report – from Eric “Gunny” Hartman
    • Ballot has been sent along via the M-AURA, and the Post Office Box has been secured. The election with be on November 14th.
  • Next Board Meeting: November 14, 2021.

Membership – Paul Whiteman – provided the following report:

  • As of September 30th, NTM had 1,150 members, which includes 19 new members: 8 joined, 10 lapsed members rejoined, and 1 moved in. 3 members left due to moving out.
  • Ralf and Pam Kittenbacher were wonderful hosts for the Fall NTM New Member Party on Saturday, October 9, 2021 from 6:30 PM – 11 PM. 31 people attended, 4 “new members” or members who never attended an NTM New Member Party were in attendance:  Lee Smith, Tony Mauro, Jennifer Wallace, and Steven Vazquez.

Ombudsman - Randy Brack – Nothing to report.

(Helphrey) Scholarship Chair – Jessica Helphrey – Helphrey signed the administrative forms with the Mensa Foundation Scholarship Program for the coming year’s scholarships.

(Helphrey) Publisher/Circulation Manager – Val Beasley – M-AURA is at the printer and will be sent out via USPS as usual after it gets done.

(Helphrey) Social and Communications – Jessica Helphrey – Nothing to report.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Everything is fine – he will put more information on the website concerning the upcoming Regional Gathering.

(Allshouse) Proctor/Testing Coordinator – Deborah Lockhart – No testing recently.  National requested a pause in testing due to the Covid numbers going up.

(Allshouse) Programs – Cathy Allshouse – For October’s program, Paul Whiteman will be giving an overview of Special Relativity.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – 5 families attended the White Rock Studio Tour in October.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report.

(Green) Editor – Bill Rock – November M-AURA was sent to the printer.

Old Business:  

  • RG Update – Virtual RG – 9 speaker slots – 4 committed, 2 tentative, 3 available.
    • Friday, 11/26/21, 4 – 6 PM – Belgium chocolate and whiskey tasting at Playwright Pub in Dallas. Price isn’t known yet.
    • Friday evening will feature comedy events by Tim Mooney for $10 / person.
    • Saturday, 11/27/21 at 6 PM – Craft Cocktail Class at The People’s Last Stand at Mockingbird Station – $50/person. Social time to follow from 8 – 10 PM.
  • New Members Party Report – Reported in Membership section above.

New Business:

  • Awards Ceremony in December – move to Sunday, 12/12/2021, and have a Volunteer Recognition meeting that evening as the General Meeting. Whiteman moved, Allshouse seconded, which passed unanimously.           

 

Motion to adjourn made by Durham, seconded by Adair, and passed unanimously. Meeting adjourned at 6:39 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

November 14, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:11 pm by President George Schmidt.  Attendees included: President George Schmidt, Vice President Aaron Adair, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large: Cathy Allshouse and Jennifer Green. Present by Zoom:  Board Member at Large:  Jessica Helphrey.

Reports

Secretary – Whiteman – The proposed October 2021 Board Meeting Minutes were circulated electronically.  Durham moved, Green seconded to approve the minutes as presented, which passed unanimously. 

Treasurer – Durham – The October 31 bank account balance was $21,068.49 together with a note receivable of $10,000.00, showing a decrease in net worth to $31,068.49, compared to net worth of $31,222.06 on September 30.  Income of $1091.01 and expenses of $1,244.58 generated a net deficit of $153.57 for the month of September 2021, entirely attributable to the cost of the Fall New Members’ Party.  The board accepted it with thanks.

President – President Schmidt prepared the following agenda of topics to discuss:

  • December Honors – Semper Servitium
    • Durham moved to spend $200 to get the awards; Adair seconded; the board unanimously approved.
  • Election of Officers and Board Members at Large for 2022
    • Election is tonight – Election Chairperson Gunny Hartman is here to run the election.
  • Next Board Meeting: December 12, 2021.

Membership – Paul Whiteman – provided the following report:

  • As of October 31st, NTM had 1,172 members, which includes 46 new members: 6 joined, 21 lapsed members rejoined, and 19 moved in. 25 members left due to: 1 deceased and 24 moving out.  Whiteman suggested that maybe 20 people moved in and out of this area in one month, or National is “catching up” on their member movements.

Ombudsman - Randy Brack – Nothing to report.

(Helphrey) Scholarship Chair – Jessica Helphrey – Scholarship applications are slowly rolling in – currently have approximately 14.  Helphrey has been communicating with Douglas Williams from National.

(Helphrey) Publisher/Circulation Manager – Val Beasley – nothing reported.

(Helphrey) Social and Communications – Jessica Helphrey – Nothing to report.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Website seems to be okay, with no real news.

(Allshouse) Proctor/Testing Coordinator – Deborah Lockhart – No testing recently. 

(Allshouse) Programs – Cathy Allshouse – For December’s general meeting, we will be honoring 3 extraordinary volunteers for their “Semper Servitium” service.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – 2 families showed up at the Dallas Museum of Art yesterday.  Holiday crafts are planned for December.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report.

(Green) Editor – Bill Rock – December M-AURA was sent to the printer.

Old Business:  

  • RG Update – Virtual RG – 9 speaker slots – 4 committed, 2 tentative, 3 available.
    • Friday, 11/26/21, 4 – 6 PM – Belgium chocolate and whiskey tasting at Playwright Pub in Dallas. $50/person
    • Friday evening will feature comedy events by Tim Mooney for $10 / person.
    • Saturday, 11/27/21 at 6 PM – Craft Cocktail Class at The People’s Last Stand at Mockingbird Station – $50/person. Social time to follow from 8 – 10 PM.
    • Schedule and speaker bios will be sent out this week.
  • Awards Ceremony in December – Cathy will notify recipients and will order the awards.

New Business:

  • Durham brought up the fact that technically the votes shouldn’t be counted until the 15th of November. The Vice President position is the only one that is contested, so the counting of the ballots will be done on Tuesday, November 16th, 2021, to allow time for all mail-in votes to be received.

Motion to adjourn made by Whiteman, seconded by Durham, and passed unanimously. Meeting adjourned at 6:32 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

September 18, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:12 pm by President George Schmidt.  Attendees included: President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, Board Members at Large: Cathy Allshouse, Jennifer Green, and Jessica Helphrey. Present by Zoom:  Vice President Aaron Adair.

  • Reports

Secretary – Whiteman – The proposed August 2021 Board Meeting Minutes were circulated electronically.  Durham moved, Green seconded to approve the minutes as presented, which passed unanimously. 

Treasurer – Durham – The August 31 bank account balance was $20,951.14 together with a note receivable of $10,000.00, showing an increase in net worth to $30,951.14, compared to net worth of $30.786.16 on July 31.  Income of $955.72 and expenses of $790.74 generated a net surplus of $164.98 for the month of August 2021.

President – President Schmidt prepared the following agenda of topics to discuss:

  • Nominating Committee Report – from Bill Rock
    • Nominating Committee has completed their responsibilities – there is at least one candidate nominated for each board position.
  • Election Committee Report – from Eric “Gunny” Hartman
    • Election will be Sunday, November 14, 2021. Election information will be published in the November M-AURA.
  • Next Board Meeting: October 17, 2021

Membership – Paul Whiteman – provided the following report:

  • As of August 31st, NTM had 1,132 members, which includes 14 new members: 9 joined, 4 lapsed members rejoined, and 1 moved in.
  • Ralf and Pam Kittenbacher agreed to hosting the Fall NTM New Member Party on Saturday, October 9, 2021 from 6:30 PM – 11 PM. A $250 budget was suggested:  Durham moved, and Allshouse seconded, which passed unanimously.

Ombudsman - Randy Brack – Nothing to report.

(Helphrey) Scholarship Chair – Jessica Helphrey – Helphrey signed the administrative forms with American NTM for the coming year’s scholarships.

(Helphrey) Publisher/Circulation Manager – Val Beasley – Nothing reported.

(Helphrey) Social and Communications – Jessica Helphrey – no Millennial Meet-up held in September.  Ron Rieke has agreed to take a lead for Millennial Meet-up in future months, since Helphrey’s school load is heavier this semester.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Everything is fine.

(Allshouse) Testing Coordinator – Deborah Lockhart – No testing recently.  National requested a pause in testing due to the Covid numbers going up.

(Allshouse) Programs – Cathy Allshouse – Special Interest Group check-in will be held for the September General Meeting.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – August was online gaming – 6 people attended.  5 attended Movie night in September.  Next month will be White Rock Studio Tour.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – No S.I.G.H.T. services requested recently.

(Green) Editor – Bill Rock – October M-AURA was sent to the printer.

Old Business:  

  • 2021 RG –
    • Durham finally got confirmation from the Quorum Marriott in September that they would agree to a contract in line with our requests. Unfortunately, the RG Committee did not feel this allowed enough time to publicize and prepare an in-person RG for Thanksgiving weekend 2021. 
    • Therefore, the board voted that this year, NTM will hold a Virtual RG (“RG Lite”), with a Saturday night in-person party, and will hold an in-person RG next year over the Thanksgiving weekend 2022. Durham can proceed on negotiating with the Quorum Marriott for Thanksgiving weekend 2022.

New Business:

  • Fall New Member Party – Ralf & Pam Kittenbacher have agreed to host the Fall New Member Party on Saturday, October 9, 2021, from 6:30 PM – 11 PM.

Motion to adjourn made by Durham, seconded by Green, and passed unanimously. Meeting adjourned at 6:28 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.