January 20, 2019 Board Minutes


North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree, George Schmidt, and Anne Whiteman.

1. Reports

Secretary - The proposed December 2018 Board Meeting Minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.         

Treasurer – Fix reported on the December and Year-end financials which included income of $1,139.07 and expenses of $684.82, generating net income of $454.25 for the month of December 2018.  Full-year income of $13,002.35 and expenses of $13,874.99 generated a net loss for the year of <$872.64>, compared to a budgeted loss of <$3,936.54>.  Net assets were $31,644.56 as of December 31, 2018.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by introducing the members of the 2019 Board, and reminded everyone that a financial review must be conducted by a member not involved in disbursing or collecting funds in 2018.  Cree volunteered to do this. Hartman announced that Board meetings in 2019 will be the 3rd Sunday of each month, with the possible exception of April 21 (Easter) and June 16 (Fathers’ Day). He asked the Board members to review the Standing Policies from last year, and propose modifications if desired.  He discussed confirming which appointed officers are willing to serve for another year, and reminded everyone that a new Chair is needed for the Spring New Members’ Party, and that the Board must vote in February to hold a Regional Gathering this year, if we intend to have one.  Comments were invited on a budget for 2019, which will be finalized at February’s meeting.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman agreed to serve for another year.  As of December 31, 1,214 members were reported, up from 1,200 on November 30.

Ombudsman - Randy Brack – Discussed the need for revisions to the 2018Election Code before the 2019 election of officers, as the current Code is based on an obsolete timeline, and also incorrectly references several By-laws sections that have been changed since the last Code revision.  He suggested that the Board prepare a rewrite of the Code prior to appointing a new Election Committee.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – reported that the Postal Service’s delivery times are deteriorating.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – reported by email that he is willing to serve for another year.                                                                

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – reported that no one showed up to test at the test session on January 9.

(Whiteman) Programs – Karen Brack – agreed to serve for another year, and reported that this month’s program will be on Chair Yoga.

(Whiteman) Calendar - Sara Hawkins – Nothing to report.

(Schmidt) Gifted Youth - Bill Rock reported by email that the January activity was a “first day” hike on New Year’s Day at Lake Tawakoni, attended by one family, and February’s event will be building synthesizers from kits.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report, but several members commented on the Essay Reading held yesterday.

(Schmidt) Regional Gathering – Karen Brack – Reported that many of the new things done at last year’s RG did not translate into increased attendance.  Durham (RG Treasurer) reported that the RG produced a financial surplus of $1029.85.  A check for this amount was presented to the NTM Treasurer.

2. Old Business: None

3. New Business:      Ombudsman Brack presented a proposed Election Code for the Board’s consideration. Hartman announced that the matter would be considered by the Board at the next meeting, after all members have had an opportunity to read the proposal in detail.

                                    Cree brought up his desire for American Mensa Ltd. to require all members to periodically reaffirm their election to receive either a print or electronic copy of the local newsletter.  He was advised to take this up with Taz Criss, Regional Vice-Chair of AML.  After further discussion, Durham moved, Schmidt seconded, that the Membership Chair be authorized to send a post card to all members for whom AML does not have a valid email on file, asking them for a good email address.  Passed unanimously.

                                    Schmidt moved, Whiteman seconded, to reappoint Paul Whiteman as Membership Chair, Randy Brack as Ombudsman (for a 3-year term), Bill Rock as Editor, Val Beasley as Publisher/Circulation Manager, Andy McKellar as Webmaster, Deborah Lockhart as Proctor Coordinator, Karen Brack as Program Chair, Sara Hawkins as Calendar Chair, Bill Rock as Gifted Children Chair, and Ralf Kittenbacher as Scholarship Chair.  Passed unanimously.

                                    Fix moved, Schmidt seconded, to appropriate $2,700 to cover necessary routine expenditures until a new budget is adopted.  Passed unanimously.

Motion to adjourn made by Durham, seconded by Fix, unanimously approved. Meeting adjourned at 7:24 p.m.  Submitted by Roger Durham, NTM Secretary.