July 15, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by Vice-President John Marshall, Attendees: Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Anne Whiteman was returning from vacation and arrived late.

1. Reports

Secretary - The proposed June 2018 Board Meeting Minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the May financials which included income of $1,026.93 and expenses of $697.60, generating a net surplus of $329.33 for the month of June 2018.  Net assets increased to $30,862.43.  The surplus was primarily due to the reduction in printing costs for the M-Aura with the revised format.  Randy Brack questioned the calculations previously reported regarding the cost of the M-Aura, and a brief discussion followed.  Report received with thanks.

President – In the absence of President Hartman, Marshall presented the President’s Report, including comments on the appointment of members of the Nominating and Election Committee, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of June 30, 2018, 1125 members reported, up from 1,107 on May 31, 2018.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported by email that the newsletter is ready to go to the printer on Monday.

(Cree) Publisher/Circulation Manager – Val Beasley - no report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – reported that he cannot recommend the web service firm from whom he received an unsolicited proposal.  He is still working on getting a redacted version of the calendar available to the public.                                                                                 

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – no test given this momth.  Next month’s test will be at the Timberglen branch library in far north Dallas.

(Whiteman) Programs – Karen Brack – no speaker could be found for tonight’s meeting.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock reported by email – The July event was a recycling center tour, attended by 10 members of 5 families.  For August they are volunteering to pack meals for the less fortunate and also visiting a climbing gym.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Karen Brack – objected to the changes made in the M-Aura, particularly the omission of the RG registration form.  Marshall assured her that the registration form will be restored to future issues of the M-Aura.

2. Old Business: None

3. New Business: None

Motion to adjourn made by Schmidt, seconded by Whiteman, unanimously approved. Meeting adjourned at 6:48 p.m.  Submitted by Roger Durham, NTM Secretary.

February 18, 2018 Board Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:01 pm by President Eric “Gunny” Hartman. Attendees:  Vice President John Marshall, Secretary Roger Durham, and board members Anne Whiteman, and George Schmidt.  Treasurer Doug Fix attended remotely via speaker phone, and Chris Cree arrived late.

  1. 1. Reports

Secretary - The proposed January 2018 Board Meeting minutes were circulated.  There were no additions or corrections and Marshall moved, Schmidt seconded to approve the minutes, which passed unanimously.

Treasurer – Fix reported on the January financials which included income of $1,275.12 and expenses of $1,650.36, generating a net deficit of $375.24 for the month of January 2018.  Report received with thanks.  Fix went on to submit a proposed budget featuring income for the year of $14,560 and expenses of $17,718.20.  Marshall moved, Schmidt seconded, to add $100 to testing expense.  After discussion, Marshall moved, Schmidt seconded, to adopt the budget as amended.  Passed unanimously.  (Budget will be appended to approved minutes as Attachment “A”.)

President – Hartman presented the President’s Report, including a reminder to renew memberships by next month, if necessary, after which the following reports were received (names in parentheses are Board liaisons for those offices):

Bobby Burns – Karen and Randy Brack reported that the Bobby Burns Birthday Bash took place as scheduled, with attendance of 51.  The event incurred a deficit of $868.71, which the Board had previously agreed to subsidize.

Membership – Whiteman had previously submitted the membership report by email.  As of January 31, 2018, 1,268 members reported, up from 1,251 on December 31, 2017.  Whiteman further reported that the New Members’ Party will probably be held at Gail Spurlock’s home, on a date to be determined.  Marshall moved, Schmidt seconded, to approve the planned location.  Passed unanimously.

Ombudsman - Randy Brack, nothing to report as ombudsman.

(Cree) Editor – Bill Rock, via email, reported no problems with the M-Aura, which went to the printer on Thursday.  He thanked all those who submitted photos.

(Cree) Publisher/Circulation Manager – Val Beasley, nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

 (Whiteman) Webmaster – Andy McKellar, via email, reported no real change from last month.  He will try to get current policies posted when he returns from out of town.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – 11 people tested on Saturday.  Some candidates were so obnoxious that Elisa Miller resigned as a proctor.

(Whiteman) Programs – Karen Brack reported that a speaker has been secured for April.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock – 14 Gifted Youth participated in the Escape Room; none of the 3 teams was able to “escape”.  March event will be a games afternoon at TreeHouse.  M76 events are being included in the M-Aura whenever possible, including a DMA evening in March.

(Schmidt) S.I.G.H.T. - Gunny Hartman, nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

  1. 2. Old Business – Whiteman reported that name tags will be ordered in time for the New Members’ Party.
  1. 3. New Business - Cree pointed out that printing and mailing the local newsletter costs nearly 150% of the amount we get reimbursed by American Mensa. 58% of our members still receive a print copy.  He will present a proposal next month for a method of persuading more members to choose electronic delivery.

Whiteman proposed renting a margarita machine for the New Members’ Party.  She will investigate costs.

Deborah Lockhart mentioned that she might need someone to oversee the use of the community room for our Board and General Meetings if she needs to go out of town for an extended time.  She has a possible candidate and will keep the Board informed.

Marshall brought up Facebook security issues.  No action proposed, but Board will continue to monitor.

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 7:13 p.m.

 

Attachment A

Income

AML Subsidy 13,820.00

Loan Interest 400.00

M-Aura Advertising 40.00

NMP Income 300.00

RG Income 0.00

Total Income 14,560.00

Expenses

Bobby Burns Subsidy 1,000.00

Bank Charge 0.00

Election Expense33.00

General Meeting 456.96

Gifted Children 240.00

M-Aura Printing 10,800.00

M-Aura Postage 2,345.40

Mailing Supplies 466.80

Membership Expense 387.12

Miscellaneous 758.00

Name Badges 100.00

Scholarship 100.00

Storage Unit 840.00

Testing Expense 216.26

Website 75.00

Total Expenses 17,818.54

Overall Surplus/(Deficit) -3,258.54

                                                  June 17, 2018 Board Proceedings

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Vice-President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Anne Whiteman arrived late.

1. Reports

Secretary - The proposed May 2018 Board Meeting minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the May financials which included income of $935.95 and expenses of $942.06, generating a net deficit of <$6.11> for the month of May 2018.  Net assets declined slightly to $30,533.10.  Fix disputed a small charge on the NTM debit card which no one could account for, and it was reversed.  Report received with thanks.

President – Hartman presented the President’s Report, including potential volunteers for members of the Nominating and Election Committees, and a reminder that a Scholarship Chair must be appointed by the next meeting, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of May 31, 2018, 1107 members reported, up from 1,088 on April 30, 2018.

Ombudsman - Randy Brack - nothing to report.

(Cree) Editor – Bill Rock reported that the newsletter is ready to go to the printer on Monday, subject to the Board’s decisions after hearing the Circulation Manager’s report.

(Cree) Publisher/Circulation Manager – Val Beasley presented several options for saving money on the newsletter, beginning with the July issue.  After discussion, a decision was deferred until the Board could receive the report of Cree’s M-Aura task force later in the meeting.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – Nothing to report.                        

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – five people tested on Saturday.

(Whiteman) Programs – Karen Brack – no speaker could be found for tonight’s meeting.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock –  The June event was camping on Fathers’ Day weekend.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.  Durham reported that the winners of NTM’s two $3,000 local scholarships were Charles Ringman of Dallas (Kittenbacher Memorial) and Michael Giordano of Tyler (Jeffrey Memorial).  He also reported that the directors of the NTM Scholarship Foundation have established a third $3,000 scholarship to be awarded beginning next year, to be named for his late mother, Marjorie Brown.

(Schmidt) Regional Gathering – Karen Brack – no report.

2. Old Business:

Cree reported on the findings of his task force regarding ways to reduce the expense of the print version of the M-Aura, as the cost of printing and mailing now exceeds the monthly grant from American Mensa.  Numerous options were presented, after which Marshall moved, Schmidt seconded to limit the July newsletter to 16 pages without color.  Passed unanimously.

3. New Business: None

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 7:12 p.m.  Submitted by Roger Durham, NTM Secretary.

January 21, 2018 Board Minutes

North Texas Mensa

A Local Group of American Mensa Ltd., A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Vice President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members George Schmidt and Chris Cree. Board member Anne Whiteman arrived at 6:06 pm.

1. Reports

Secretary - The December 2017 Board Meeting minutes were circulated.

Treasurer – Past Treasurer Roger Durham reported on the December financials which reflect a bank account balance of $22,570.99 together with a note receivable of $10,000.00. Income of $1,114.78 and expenses of $1,280.41 generated a net deficit of <$165.63> for the month of December 2017. Durham went on to report that although last year’s budget called for a surplus of $1,354, the actual results showed a deficit of <$869.88> for the year; all records have been turned over to Fix. Report received with thanks.

President – Hartman presented the President’s Report. He began by asking the board members to briefly introduce themselves, and requested the board members to consider wearing name tags. Following introductions, the following reports were received (names in parentheses are Board liaisons for those offices):

RG/Bobby Burns Report – Karen Brack reported that the Bobby Burns Bash will take place on Friday. We have a piper and McCallan has agreed to provide half of the Scotch for free. Durham reported that additional RG registration fees were returned in December, with the result that the deficit increased to $232.23. Additionally, Chase Bank now requires a minimum balance of $1,500 to waive monthly account fees. Durham moved to reimburse RG committee an additional $678 to maintain seed money fund and increase it from $1,000 to $1,500; seconded by Marshall; passed unanimously.

Membership – Whiteman had previously submitted the membership report by email. As of December 31, 2017, 1252 members reported, up from 1242 on November 30, 2017. Pulling the numbers as of the last day of the month seems to have solved the problem of lack of agreement from month to month. Paul Whiteman will take over as Membership Chair.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman.

(Cree) Editor – Bill Rock reported no problems with the M-Aura; he accepted reappointment as Editor.

(Cree) Publisher/Circulation Manager – Val Beasley reported that the M-Aura is at the printer. She is willing to continue in office.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant.

(Whiteman) Webmaster – Andy McKellar had previously submitted his report by email; he has completed reassignment of aliases for elected officers. He requested an update regarding email addresses for appointed officers. He will continue as Webmaster.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – 11 people tested on Saturday, including a family of three. She will continue as Testing Coordinator.

(Whiteman) Programs - Bob Hemphill has declined reappointment as Program Chair. Karen Brack has agreed to take his place.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock – 13 kids came to the flying outing. Next month 20 have already signed up for an Escape Room activity. He will continue as Gifted Children’s Chair.

(Schmidt) S.I.G.H.T. - Gunny Hartman – after much effort, he was able to find a SIGHT contact in London for Joe Panko. He will continue as Chair.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.At the conclusion of reports, Hartman asked for comments regarding conflicts with upcoming meeting dates. Only Fathers’ Day was identified as a conflict, but the board expressed a desire to meet on that date anyway.

Moved Marshall, seconded Schmidt, to reappoint Bill Rock as Editor, Val Beasley as Circulation Manager, Andy McKellar as Webmaster, Deborah Lockhart as Testing Coordinator, and Bill Rock as Gifted Childrens’ Chair and appoint Paul Whiteman as Membership Chair and Karen Brack as Program Chair; passed unanimously.

2. Old Business -None

3. New Business:

A. Moved Marshall, seconded Schmidt, to appropriate $3,400 for continuing expenses until a budget can be adopted in February; passed unanimously.

B. Moved Marshall, seconded Cree, to repeal Standing Policy 16-01, which has been superseded by the new NTM By-Laws.

C. Moved Marshall, seconded Schmidt, to authorize Whiteman to purchase plastic name tags for the officers. A spreadsheet will be circulated to make sure we don’t overlook anyone.

Motion to adjourn made by Marshall, seconded by Fix, unanimously approved. Meeting adjourned at 7:15 p.m.

May 20, 2018 Board Proceedings

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Vice-President John Marshall, Treasurer Doug Fix, and board members Chris Cree, George Schmidt and Anne Whiteman.  Secretary Roger Durham arrived late.

  1. 1. Reports

Secretary - The proposed April 2018 Board Meeting minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the April financials which included income of $1,281.82 and expenses of $2,502.49, generating a net deficit of <$1,220.67> for the month of April 2018.  Net assets declined to $30,539.21.  It was noted that the deficit was primarily due to the addition of money to our Post Office deposit.  This item should not recur for at least 6 months.  Fix will dispute a small charge on the NTM debit card which no one can account for.  Report received with thanks.

President – Hartman presented the President’s Report, including a request for the Board members to begin searching for members of the Nominating and Election Committees, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of April 30, 2018, 1,088 members reported, up from 1,056 on March 31, 2018.  He also reported that the New Members Party did not attract the hoped-for attendance.

Ombudsman - Randy Brack - nothing to report.

(Cree) Editor – Bill Rock reported no problems with the M-Aura.

(Cree) Publisher/Circulation Manager – Val Beasley reported that the printer forgot to put the RG registration form in the last M-Aura, so he offered to include the form in future issues on a different color paper at no additional charge.  She also noted that a few second family members are getting a print copy of the M-Aura although the primary member has gone to electronic.  Cree moved, Marshall seconded to change the standing policy of the group to cease requiring the sending of newsletters to second family members.  Passed unanimously.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – Nothing to report.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – Two candidates tested in April; May test was held yesterday – one candidate tested.

(Whiteman) Programs – Karen Brack – reported that she has been unable to find a speaker for June due to the meeting falling on Fathers’ Day.

(Whiteman) Calendar - Sara Hawkins – No report.

(Schmidt) Gifted Children - Bill Rock – May was an open-telescope night in Denton at the UNT observatory.  The June event will be camping on Fathers’ Day weekend.

(Schmidt) S.I.G.H.T. - Gunny Hartman reported on his visit with the San Diego S.I.G.H.T. chair while he was in California recently.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

(Schmidt) Regional Gathering – Karen Brack – RG is now in the list of upcoming RGs on the national website.

  1. 2. Old Business:

Cree reported on the findings of his ad-hoc committee regarding ways to reduce the expense of the M-Aura.  The discussion will be continued to next month.

  1. 3. New Business: Whiteman reported that a member called it to her attention that the e-mail blast advertising tonight’s speaker did not include the location. She requested that future emails include that information.

Motion to adjourn made by Schmidt, seconded by Marshall, unanimously approved. Meeting adjourned at 7:14 p.m.  Submitted by Roger Durham, NTM Secretary.