December 17, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:02pm by President Ken Roberts. Attendees:  Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Chris Nixon, Karen Brack, Regional Ombudsman Randy Brack.  Also present were incoming board members George Schmidt, Anne Whiteman, and Chris Cree, the last via phone connection.

  1. Reports.

Secretary - The November 19, 2017, Board Meeting minutes and Election Results were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on November 20; Karen Brack moved to adopt the minutes as corrected and distributed, Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,736.62 together with a note receivable of $10,000.00.  Income of $1227.73 and expenses of $1205.50 generated a net surplus of $22.23 for the month of November 2017; report received with thanks.

President – Ken Roberts presented the President’s Report

A.The President on the RG, very good party. Karen Brack has volunteered to be the RG Chairman for 2018.

B. Election Committee Report presented by Laura Stuart: President-Eric “Gunny” Hartman; Vice President–John M. Marshall; Secretary-Roger Durham; Treasurer-Doug Fix; Board Members at Large-Place 1-Chris Cree, Place 2-Anne Whiteman, Place 3-George Schmidt. Congratulations to newly elected officers and board members. Notification to National, Bank Cards [Gunny and Doug Fix to go in person], Website passwords & ID to be passed to new board members. The January Board meeting is scheduled for January 21, 2018.

Membership – Anne Whiteman, submitted the membership report.  As of December 17, 2017, 1245 members reported, up from 1230 on November 19, 2017.  As in previous months, the numbers from American Mensa do not match the number otherwise reported.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman.  By-laws have effective date of November 27, 2017, following approval of National.  By-Laws Committee deemed disbanded as of November 27.

RG Report – Paul Whiteman, presented by Roger Durham – Had 106 registered, down from 157 in 2016  Some fees were returned, with the result that there was a deficit of $54.23.  Durham moved to reimburse committee to maintain seed money fund, seconded by Karen Brack, passed unanimously.  Good speaker program.  Amber Caperton did well with the games. Hotel very responsive.

Nixon-Webmaster – Andy McKellar – Website stable, but need to take down the RG registration page for work.  Still working on disallowing people access, has found 25 so far, none is frequent login.  Hackers on the site are not a serious issue.  No need to log onto website to register for RG.  Will be posting new by-laws and remove the old ones.  Same for the new officers and board members.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it.. Big hand.

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock –  Reported by email.  MensaConnect.

Brack-Publisher/Circulation Manager - Val Beasley – M-Aura has gone to printer last week to be delivered next week.

Brack-Proctor/Testing Coordinator - Deborah Lockhart – Five tested at Richland College yesterday.  January testing postponed to look for venue, Collin County College a prospect to be explored for March.

Brack-Programs - Bob Hemphill – No report.

Caperton-Gifted Children - Bill Rock – Good turnout for November cooking; will do Dallas Meals on Wheels on Christmas Day; January visit to DFW for flight safety and simulator training. Big hand.

Caperton-S.I.G.H.T. - Gunny Hartman – Joe Panko, looking for SIGHT in London.

Caperton-Scholarship Chair – Ralf Kittenbacher – No report.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. None
  3. New Business
  4. Motion to appoint have RG in 2018 made by Durham, seconded by Roberts, passed unanimously. Motion to appoint Karen Brack as RG Chair by Durham, seconded by Hartman, passed unanimously.
  5. Randy Brack discussed the Officers’ Handbook for the new board members with new by-laws.  Big hand.
  6. New officers and board member sworn in.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting          adjourned at 6:47p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.

November 19, 2017 Election Results

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 7:30 pm by President Ken Roberts for the purpose of having the election of officers.  The Election Committee Chairman, Laura Stuart, conducted the election.

Candidate speeches. Election Results for 2018 Officers:

President – Eric “Gunny” Hartman, Sr.

Vice President – John M. Marshall

Treasurer – Doug Fix

Secretary – Roger Durham

Board Members at Large:

            Chris Cree

            Anne Whiteman

            George Schmidt

The By-Laws were adopted.  

           

Submitted at 8:32 pm as Election Results by John M. Marshall, NTM Secretary.

April 15, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees: Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree, and George Schmidt.  Anne Whiteman arrived late.

1. Reports

Secretary - The proposed March 2018 Board Meeting minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the March financials which included income of $1,225.16 and expenses of $1,847.12, generating a net deficit of <$621.96> for the month of March 2018.  It was noted that the deficit was due to the Bobby Burns dinner, a one-time event.  Report received with thanks.

President – Hartman presented the President’s Report, reminding everyone to renew their memberships, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Anne Whiteman had previously submitted the membership report by email.  As of March 30, 2018, 1,056 members reported, down from 1,285 on February 28, 2018, after lapses.  Whiteman reminded the Board that the New Members’ Party will be held at Gail Spurlock’s home at 6 pm on May 5.

Ombudsman - Randy Brack, nothing to report.

(Cree) Editor – Bill Rock reported no problems with the M-Aura, which will go to the printer this week.

(Cree) Publisher/Circulation Manager – Val Beasley, nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar reported by email that the credit card the Board authorized for him turned out not to be available without charge, so he will pay any site-related expenses himself and request reimbursement.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – April test will be next Saturday.

(Whiteman) Programs – Karen Brack reported that the speaker at this meeting will discuss the nature of creativity, while a speaker on extreme distance running has been scheduled for May.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock – May will be an open-telescope night in Denton at the UNT observatory.

(Schmidt) S.I.G.H.T. - Gunny Hartman reported that he has a trip to California scheduled this summer, and will try to visit with the San Diego S.I.G.H.T. chair while he is there.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

(Schmidt) Regional Gathering – Karen Brack – website registration is up and running; theme of RG this year will be “CybeRG”.  RG will feature upgraded snacks but no meals, and will have an “escape room” event.

2. Old Business:

Durham moved, Schmidt seconded that $150 be advanced to Whiteman for the New Members’ Party.  Passed unanimously.

Cree reported on progress with his investigation of ways to reduce the expense of the M-Aura.  Several options were discussed.  Cree has invited several members to serve on a committee to look into this issue and come up with a recommendation by the next meeting.

3. New Business: None

Motion to adjourn made by Schmidt, seconded by Fix, unanimously approved. Meeting adjourned at 6:54 p.m.  Submitted by Roger Durham, NTM Secretary.

March 18, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Eric “Gunny” Hartman. Attendees:  Vice President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Anne Whiteman, Chris Cree, and George Schmidt.

1. Reports

Secretary - The proposed February 2018 Board Meeting minutes were circulated.  There was one correction and Marshall moved, Schmidt seconded to approve the minutes as corrected, which passed unanimously.

Treasurer – Fix reported on the February financials which included income of $1,284.80 and expenses of $1,098.93, generating a net surplus of $185.87 for the month of February 2018.  Report received with thanks.

President – Hartman presented the President’s Report, including a reminder to renew memberships by next month, if necessary, after which the following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman had previously submitted the membership report by email.  As of February 28, 2018, 1,285 members reported, up from 1,270 on January 31, 2018.  Whiteman further reported that the New Members’ Party will be held at Gail Spurlock’s home, on May 5.  Paul hopes to have a Margarita machine.  Marshall moved, Schmidt seconded, to approve the planned date, and to rent a Margarita machine.  Passed 6-1, with Fix opposed.

Ombudsman - Randy Brack, no report as ombudsman.

(Cree) Editor – Bill Rock reported no problems with the M-Aura, which went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley, no report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

 (Whiteman) Webmaster – Andy McKellar discussed problems with the website, including the expiration of the credit card on file with our ISP.  Durham moved, Schmidt seconded, to ask our bank to issue a debit card with a $500 limit to McKellar.  McKellar asked about reappointment of those listed on the website as Area Coordinators.  He will contact them about their willingness to continue.

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – 6 people tested on Saturday.

(Whiteman) Programs – Karen Brack reported that the speaker at this meeting will be a member who owns a micro-brewery, and a speaker on the nature of creativity has been secured for April.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock – April will be a family day at Bill’s house to disassemble electronics.

(Schmidt) S.I.G.H.T. - Gunny Hartman, no report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – No report.

2. Old Business – Whiteman reported that name tags will be received by the new Members’ Party. Marshall moved, Schmidt seconded to provide tags only for the board members and Randy Brack.  Passed 6-1 with Cree opposed.  Cree offered to donate the money to buy name tags for all the appointed officers.

3. New Business - Deborah Lockhart reported that she will be out of town for the summer, and the Community Room will be unavailable when a resident is not here. We will need a meeting place for June and August, as another member is available for July.  Several options will be explored.

Marshall moved, Schmidt seconded to reappoint Karen Brack to a 3-year term on the Gatherings Committee.  Passed unanimously.

Karen Brack reported on the outcome of the RG planning meeting held earlier in the day.

Marshall moved, Fix seconded to appoint Cree to chair a committee to investigate ways to reduce the cost of publishing the M-Aura.  Passed unanimously.

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 7:15 p.m.  Submitted by Roger Durham, NTM Secretary.

November 19, 2017 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:03 pm by President Ken Roberts. Attendees:  Vice President Gunny Hartman, Treasurer Roger Durham, Secretary John M. Marshall, Karen Brack, Regional Ombudsman Randy Brack.

  1. Reports.

Secretary - The October 15, 2017, Board Meeting minutes were circulated; corrections were submitted to the Secretary and incorporated in the minutes circulated on November 18; Karen Brack moved to adopt the minutes as corrected and distributed, Durham seconded, unanimously approved. 

Treasurer - Roger Durham reported on the financials which reflect a bank account balance of $22,714.39 together with a note receivable of $10,000.00.  Income of $1133.54 and expenses of $1203.10 generated a net deficit of $69.56 for the month of October 2017; report received with thanks.

President – Ken Roberts presented the President’s Report:

  1. The President on the RG. Typo in Mensa Bulletin. 70 registered to date, expecting walk-ins to make up the difference [about 1/3 of total], but have not made the guarantee on the hotel room block so far.
  2. The process of the By-Laws vote. Randy Brack says that the process is in order.
  3. Election follow-up: Notification to National, Bank Cards, Website passwords & ID to be passed to new board member, Schedule the January Board meeting – 1/21/18
  4. New member party picked up two new members. Thanks of the Board extended to Gail Spurlock.

Membership – Anne Whiteman, submitted the membership report.  As of November 19, 2017, 1230 members reported, up from 1219 on October 15, 2017.  As in previous months, the numbers from American Mensa do not match the number otherwise reported.  One deceased member.

Ombudsman/By-laws Committee Chairman - Randy Brack, no report as ombudsman. 

RG Report – Paul Whiteman – November 23, 24, 25, 26. 70 already registered [mostly online], o somewhat behind last year; the email blast for early registration will go out tomorrow; hotel on board at $106/night room rate [96 room nights is minimum] with breakfast vouchers, speakers to start at 9:30a.

Nixon-Webmaster – Andy McKellar – Passwords and ID’s; about 50-100 people who have not been able to log in, some also hackers, who will be purged out. There is a number of people (perhaps a hundred or so, but that's a guess) who have been in the database for some time -- years, in some cases -- but never joined, and those who have had time to join but have not done 
so will be purged out. There are also some (number unknown) who have been members in the past, but apparently let their membership lapse. They will be reminded to re-join, and those who do not after a reasonable period will be blocked from logging in (but NOT purged from the 
database).  That group is different from the “lapsed membership list” which is received each month.  Webmaster email is: This email address is being protected from spambots. You need JavaScript enabled to view it..

Nixon-Social and Communications – Vacant

Nixon-Publicity – Vacant.

Brack-Editor - Bill Rock –  M-Aura went to printer last week and should be out tonight.

Brack-Publisher/Circulation Manager - Val Beasley – 720 copies printed and mailed [20 pages]

Brack-Proctor/Testing Coordinator - Deborah Lockhart – No testing this month.

Brack-Programs - Bob Hemphill – RG program will go to printer tomorrow.

Caperton-Gifted Children - Bill Rock – Seven children, they cooked dinner [chicken parmesan]; will do Dallas Meals on Wheels on Christmas Day.

Caperton-S.I.G.H.T. - Gunny Hartman – no requests.

Caperton-Scholarship Chair – Ralf Kittenbacher – scholarship meeting last Monday.

Caperton-Calendar - Sara Hawkins – no report.

  1. Old Business
  2. None
  3. New Business
  4. None

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting          adjourned at 6:28 p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM                          Secretary.