December 18, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:04 by President Ken Roberts.
Attendees:  President Ken Roberts, Treasurer Roger Durham, Secretary Peter D’Apice, Eric Hartman, John M. Marshall, Ombudsman Randy Brack.

  1. Reports.

Secretary – Marshall moved to adopt the November 2016 minutes, Hartman seconded, all approved.

President- outgoing board members were acknowledged, incoming members acknowledged, Chris Nixon introduced. Chris Nixon gave his background.  Organizational structure discussed and will be addressed in the New Year.  Authorizations for 2017 need to be transitioned, passwords, etc., will go to President, Vice President and Secretary. Goals include area coordinators, grow membership and a new event, to be determined. Meeting dates in 2017 discussed, Jan 15, May 21 and June 18.  June meeting to be moved to June 11- Marshall moved, Hartman seconded, all approved.  Motion to move June meeting to June 11 carried.

Treasurer - Roger Durham reported; November 2016 financials reflect income of $1,320.23, expenses of $1,734.49, yielding a deficit of $414.26; report filed.

Membership - Rik Hess: absent.

Election Committee – Karen Fredd Hess-report of results circulated, D’Apice to attach to minutes, no appeal of results received yet.

            2017 Board is: President – Ken Roberts

                                    Vice President – Eric “Gunny” Hartman

                                    Secretary – John M. Marshall

                                    Treasurer- Roger Durham

                                    At large, Position 1- Chris Nixon

                                    At large, Position 2-Nathaniel Ford

                                    At large, Position 3-Ambre Caperton

RG Chair – Karen Brack reported:  RG a complete success, turned a profit in an amount to be determined.  Committee negotiated future terms with hotel and received an offer from hotel for a contract of up to 5-years, last 4 cancellable on notice, with the Marriott Quorum, at same rate as this year. Discussion had. Marshall moved to have the RG in 2017 and sign the contract for all five years, Hartman seconded and all approved.

Ombudsman - Randy Brack: observed the election, saw no improprieties, heard no complaint.

Social and Communications - Lacy Brown absent.

Blood Account - Anne Whiteman: absent.

Editor - Bill Rock absent, emailed report that M-Aura sent to printer, but still no electronic upload/distribution process for e-publication.

Publisher/Circulation Manager - Val Beasley: reported on fewer printed versions of M-Aura going out, and the default option is electronic delivery.

Proctor/Testing Coordinator - Deborah Lockhart: no tests in December.

Programs - Bob Hemphill absent.

Publicity – Ken Roberts: no report.  

Gifted Children - Bill Rock: Email report - There were 2 families at ornament making on the 11th, several intrepid ones made cut glass ornaments, and plan is for a New Year’s day hike at Lake Ray Roberts.

S.I.G.H.T. - Eric Hartman: no requests for S.I.G.H.T. services this past month.

Webmaster – Paul Whiteman: absent.

Scholarship Chair – Ralf Kittenbacher absent.

  1. Old Business
  2. The Chuck Adkins Memorial Bobby Burns Birthday Bash is set for January 27th.
  3. Bylaws update. Randy Brack discussed bylaws amendments, including Art 9 section 2. Article 7 governs changes of bylaws.  Marshall moved to adopt the bylaws as proposed with the one amendment as discussed, D’Apice seconded, discussion held.  Durham questioned making the December Board meeting optional and suggested making it mandatory. Randy will amend Article 5, section 1 accordingly; Marshall accepted amendment and called the question, all approved.
  4. New Business
  5. Durham raised issue of NTM financial and sales tax forms, executed by D’Apice as secretary. 

Motion to adjourn made by Marshall, seconded by Hartman, unanimously approved. Meeting adjourned at 7:13 p.m.

____________________________________

Submitted by Peter D’Apice, NTM Secretary.           

NTM Board Meeting Sunday, October 18th, 2015 Meeting called to order at 6:07 by President Mike Magolnick.

Attendees: President Mike Magolnick, Vice President Paul Whiteman, Treasurer Deborah Lockhart, Members-at-Large: Ken Roberts, Bob Dietrich.

1. Reports.
Treasurer - Deborah Lockhart presented the treasurer's report Deborah Lockhart presented the treasurer's report for September 2015.
Secretary – Paul Whiteman presented the Proceedings for September 2015. No minutes to approve since a quorum was not present in September.
Membership - Ken Roberts: reported on membership of NTM. September began with 1192 members, 2 left, 26 joined, yielding 1216 at the end of September.
RG Committee - Karen Brack reported on the upcoming RG. 75 register thus far. Hotel is filling up. Speaker roster is full. Color My World Dance is planned. Randy Brack has created a registration form.
Editor - Bill Rock reported that the M-Aura is going to print tonight.
Publisher/Circulation Manager - Val Beasley: No Report Proctor Coordinator - Elisa Miller: Elisa Miller, 9 tested for September.
Calendar Chair - Betty Mae Doyle, all planned events are included in the MAura. The Calendar mailbox is not getting to Betty Mae.
Gifted Children - Bill Rock: Bill 3 families attending the artist studio tour. Pumpkin Carving and robotics competition are planned.
Webmaster - Steve Hess: No report.
Web Content – Lacy Brown: No report.
Ombudsman - Randy Brack consulted on one minor incident described by the election committee below.
Scholarship Chair – Anne Whiteman: Poker receipts have been forwarded to the Scholarship Foundation. Funds for all scholarship recipients have been disbursed.
Election Committee - Anne Whiteman: Betty Jane was nominated for President before the October deadline. The required acceptance form was not received by that time, however, since the Election Committee solicited the acceptance form to be received by October 5th, the rule was excepted in this case.

2. Old Business
A) Report on the New Member Party and receipts submitted.

3. New Business none Motion to adjourn by Deborah Lockhart, seconded by Ken Roberts. Unanimously approved.

Meeting adjourned at 6:48 Submitted: November 15, 2015, by Paul Whiteman, NTM Vice President.  

NTM Board Meeting Sunday, June 21, 2015
Meeting called to order at 6:12 p.m. by Vice-President Paul Whiteman. Attendees: Vice-President Paul Whiteman, Treasurer Deborah Lockhart, Eric Hartman, Secretary Peter D'Apice, and Ombudsman Randy Brack,
Secretary - Peter D'Apice: Minutes from the May 17, 2015, Board meeting were presented to the Board and reviewed. On a motion by Deborah Lockhart, seconded by Paul Whiteman, the minutes were unanimously approved.
At 6:14 p.m. Ken Roberts joined the meeting.
Treasurer - Deborah Lockhart presented the treasurer's report for and through May 2015. Motion by Peter D’Apice to accept Treasurer's Report for May, seconded by Eric Hartman, and unanimously approved.
Membership - Ken Roberts: April began with 1119 members, 4 left, 28 joined, yielding 1143 at the end of May.
RG Committee - Roger Durham: Updated the Board on the progress of hotel arrangements, no hotel contract obtained yet.
Editor - Bill Rock absent: No report.
Publisher/Circulation Manager - Val Beasley absent: No report.
Proctor Coordinator - Elisa Miller absent: No report
Calendar Chair – Robert Hemphill absent: No report.
Gifted Children - Bill Rock absent: No report.
Webmaster - Steve Hess absent: No report.
Communications - Lacy L. Brown absent: No report.
Ombudsman - Randy Brack: The election challenge has been resolved.
Scholarship Chair - Ralf Kittenbacher absent: No report.
Publicity - Ken Roberts: Publicity issues were discussed; Paul Whiteman had contacted KERA about a possible membership drive.
Old Business:
A. Paul Whiteman nominated Anne Whiteman as chair of the Nominating Committee and Election Committee, with Laura Stuart to serve on both committees. Ken Roberts moved approval of the nominations, Peter D’Apice seconded, and unanimously approved.
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B. Randy Brack proposed that the circulation of draft minutes of Board meetings include anyone mentioned in the minutes, for review for accuracy. The Board agreed to include NTM officers in the distribution of draft minutes.
C. Eric Hartman reported that his review of last year’s finances has been completed and he found no discrepancies and nothing amiss. Peter D’Apice moved to accept the report, Deborah Lockhart seconded and all approved.
D. The Board recognized member Betty Jane Ferguson with respect to an issue she had raised at the May meeting regarding the accuracy of the January 2015 Board minutes. Ms. Ferguson submitted the attached draft with her proposed corrections to the January 2015 minutes.
New Business:
A. The Board discussed the issue of the presence of lapsed members at NTM activities and functions, and how many lapsed members renew.
Motion to adjourn made by Ken Roberts, seconded by Deborah Lockhart, unanimously approved. Meeting adjourned at 7:24 p.m.
The meeting was then reopened by Paul Whiteman at 7:24 p.m. to move the addition of Chris Cree to the Nominating Committee and the Election Committee. Peter D’Apice seconded the motion; D’Apice, Hartman, Roberts and Whiteman voted in favor, Deborah Lockhart voted against, and the motion carried by majority vote.
Motion to adjourn made by Eric Hartman, second by Ken Roberts, all approved, and the meeting adjourned at 7:27 p.m.
Submitted: July 19, 2015.

NTM July Meeting - July 19, 2015
Called to order at 6:10pm CST
In attendance - Mike, Paul, Deborah, Ken, Bob
Secretary Report – review previous minutes - most need to review from the email sent
- Under Old Business > A. > correct the spelling of Laura Stuart’s name
- Deferred acceptance until before new business to allow all to review previous minutes
Treasurer Report – Deborah presented, Mike accepted, report filed
Membership Report – Ken presented started at 1143, lost 1, gained 22 = 1164 at end of June
RG committee – Roger reported on contract pending with Marriott Courtyard Grapevine
Editor – Bill Rock – M-Aura on track to release 7/20
Pub/Circ – Val B – NO REPORT
Proctor – Elisa Miller – 17 total tests in July (13 normal + 4 at the culture fair). Oct is testing month, checking on new locations
Calendar – Robert needs help; trying to give him support on managing the calendar; more discussion needed – 21st Annual Burn-N-Dunk on Aug 22nd ($5 Bring Your Own Meat)
Gifted Children – Bill Rock – iFly in August, Games event at Central Marketing, Young Eagles in September
Web, Comm, Ombuds, Scholarship – NO REPORTS
Publicity – Ken – "we are getting more and more public"; Paul reported on KERA fun drive NTM on list for Sept-Nov... more info on that soon
Nom/Elec – Ann – working on committee members and gathering lists, several positions are spoken for. Need for committee members to be finalized this month to be published in Aug M-Aura
Appointments – Mike appointed Ralf as scholarship chair for another year; Mike appointed Amy, Gerard, and Terry as regionals to help support the eastern side of NTM. Motion to accept all appointments by Paul, 2nd by Ken, accepted unanimously
Old Business – final review and acceptance of previous minutes
New Business – questions came up about adding the minutes to the website, discussion ensued, decisions and action points to come; congrats to Paul Whiteman on achieving black belt
Motion to adjourn by Paul at 6:48pm, 2nd by B

NTM Board Meeting Sunday, May 17, 2015
Meeting called to order at 6:04 by Vice-President Paul Whiteman. Attendees: Vice-President Paul Whiteman, Treasurer Deborah Lockhart, Ken Roberts, Bob Dietrich, Peter D'Apice.
Secretary - Peter D'Apice: Minutes from the April 19, 2015, Board meeting were presented to the Board and reviewed. On a motion by Ken Roberts, seconded by Deborah Lockhart, the minutes were unanimously approved.
Treasurer - Deborah Lockhart presented the treasurer's report for and through April 2015, indicating total April income of $1,152.86, total April expenses of $1157.89; net worth is $21,473.19 (as of April 30, 2015). Motion by Peter D’Apice to accept Treasurer's Report for April, seconded by Ken Roberts, and unanimously approved.
Membership - Ken Roberts: March began with 1226 members, 224 left, 13 joined, and 104 added to NTM roster from East Texas Mensa, yielding 1119 at the end of April.
RG Committee - Roger Durham: Updated the Board on the progress of hotel arrangements.
Editor - Bill Rock: M-Aura will go to print shortly.
Publisher/Circulation Manager - Val Beasley: The Board noted there were no issues with circulation.
Proctor Coordinator - Elisa Miller absent: Deborah Lockhart reported four people tested on May 16, one person tested at the end of April.
Calendar Chair – Robert Hemphill absent: The Board noted there were no issues with the calendar.
Gifted Children - Bill Rock: Young Eagles event scheduled for May 9 in McKinney was cancelled due to weather. There will be an I-Fly in Frisco in August, and blueberry picking outing at the end of June.
Webmaster - Steve Hess absent: The Board noted some good changes have been made to the website.
Web Content, henceforth to be known as Communications - Lacy L. Brown absent: The Board noted that Lacy is doing a good job.
Ombudsman - Randy Brack absent: No report.
Scholarship Chair - Ralf Kittenbacher absent: No report.
Publicity - Ken Roberts: Publicity is underway and we are expanding into Collin County newspapers.
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Old Business:
A. Paul Whiteman and Bob Dietrich are pursuing volunteers for the Nominating Committee, for voting on at the June meeting.
B. The assimilation of the members of former East Texas Mensa, which was merged into North Texas Mensa, was discussed.
New Business:
A. Posting Board minutes to the website was discussed. Ken Roberts moved that the Secretary and President of NTM be granted permission to post approved minutes to the NTM website. Bob Dietrich seconded the motion. The motion was unanimously approved.
B. The Board discussed participation in the National Mensa lapsed-member program, when that program is finally set up.
C. The Board recognized member Ms. Betty Jane Ferguson, who then raised three issues with the Board: (1) the accuracy of the Board minutes; (2) her election complaint; and (3) the presence of SIGs on the NTM website.
Motion to adjourn made by Ken Roberts, seconded by Bob Dietrich, unanimously approved. Meeting adjourned at 7:19 p.m.
Submitted: June 21, 2015, by Peter D'Apice, NTM Board Secretary.