August 21, 2016 Board Minutes

NTM – North Texas Mensa

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

Meeting called to order at 6:01 by President Ken Roberts. Attendees: President Ken Roberts, Vice President Eric Hartman, Treasurer Roger Durham, Acting Secretary John M. Marshall, Board Member at Large Paul Whitman, Rik Hess and Regional Ombudsman Randy Brack.

1.         Reports.

Secretary – Peter D’Apice had circulated the July 2016 minutes; Durham moved to adopt the minutes, Hartman seconded, all approved.

Treasurer - Roger Durham reported; July 2016 financials reflect income of $1190.92 and expenses of $1345.88; net loss of $154.96; report filed.

Membership - Rik Hess reported; all lapsed members were contacted, five returns, three deaths; otherwise, working with national on receipt of notifications. New member party on October 22. Needs registration forms for RG to send with welcome letters.

Editor - Bill Rock reported: M-Aura has gone to print on Tuesday.

RG Chair – Karen Brack reported. RG going slowly, 37 registrations to date. Online registration for the RG is still not available, work proceeding on website, with everything on a new server. Website design to be redone and updated. Registrations to be done manually, with possible online registration by Labor Day. Question of complimentary registration for committee members who are active participants, no need for Board action.

Ombudsman - Randy Brack reported: there has been no call for ombudsman services.

Social and Communications - Lacy Brown absent.

Blood Account - Anne Whiteman reported: an article has appeared in the M-Aura. Looking for speaker opportunities to support blood drive, perhaps meet at blood bank with lunch to follow.

Publisher/Circulation Manager - Val Beasley processing 105 copies of M-Aura.

Proctor/Testing Coordinator - Deborah Lockhart reporting as interim coordinator, tested 12 candidates yesterday. Reminder that October is half-price month for testing, board will look into testing at SMU Plano.

Programs - Bob Hemphill: no report.

Publicity - Karen Brack focusing on RG at the moment and testing schedules going to community calendars.

Gifted Children - Bill Rock reported; there were 9 attendees from several families participating in the newspaper plant tour on August 19. The 25th anniversary of the Fort Worth Trash Bash is set for September 17.

S.I.G.H.T. - Eric Hartman reported that there have been no S.I.G.H.T. contacts or inquiries.

Webmaster – Paul Whiteman no report, other than issues discussed in New Business.

Scholarship Chair – Ralf Kittenbacher absent.

2.         Old Business

            A. Website report by Whiteman – Phase 1 is complete, migration is in progress. Website issues were discussed.

3.         New Business

            A. Website – Board members were asked to consider changes to improve the website, now that migration to the new server is complete.

            B. New Member Party – Kim Speed will host the new member party on October 22, Rik Hess will chair the preparations, Whiteman moved to advance $300 to Hess for expenses for the party, Durham seconded, all approved, motion carried.

            C. Whiteman requested an inventory of old games, puzzles, and materials from old RG’s, put them in a box marked “16” and held until end of “18 RG” and then disposed of appropriately if not used [e.g. retirement homes]. Board approved a storage locker for these items, rather than store them in members’ homes. Hartman moved up to $30 monthly increase for the expense, second by Durham, unanimously approved.

            D. Nominating Committee – Anne Whiteman reported as to the candidates who had accepted before the published deadline.

            E. Election Committee – Karen Fredd absent. Committee needs a post office box to receive ballots. Moved by Paul Whiteman up to $75, seconded by Hartman, unanimously approved.

            F. A member has pledged $400 for a calendar year to defray new member expenses. Tabled to determine object to which it would be applied (e.g. testing cost, membership dues).

            G. John Marshall discussed the proposed scholarships at the high school level. Given to scholarship chair for further consideration.

Motion to adjourn made by Hartman, seconded by Durham, unanimously approved. Meeting       adjourned at 7:10 p.m.

Submitted as Board Proceedings pending approval as Minutes by John M. Marshall, NTM            Acting Secretary.