September 18, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:12 pm by President George Schmidt.  Attendees included: President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, Board Members at Large: Cathy Allshouse, Jennifer Green, and Jessica Helphrey. Present by Zoom:  Vice President Aaron Adair.

  • Reports

Secretary – Whiteman – The proposed August 2021 Board Meeting Minutes were circulated electronically.  Durham moved, Green seconded to approve the minutes as presented, which passed unanimously. 

Treasurer – Durham – The August 31 bank account balance was $20,951.14 together with a note receivable of $10,000.00, showing an increase in net worth to $30,951.14, compared to net worth of $30.786.16 on July 31.  Income of $955.72 and expenses of $790.74 generated a net surplus of $164.98 for the month of August 2021.

President – President Schmidt prepared the following agenda of topics to discuss:

  • Nominating Committee Report – from Bill Rock
    • Nominating Committee has completed their responsibilities – there is at least one candidate nominated for each board position.
  • Election Committee Report – from Eric “Gunny” Hartman
    • Election will be Sunday, November 14, 2021. Election information will be published in the November M-AURA.
  • Next Board Meeting: October 17, 2021

Membership – Paul Whiteman – provided the following report:

  • As of August 31st, NTM had 1,132 members, which includes 14 new members: 9 joined, 4 lapsed members rejoined, and 1 moved in.
  • Ralf and Pam Kittenbacher agreed to hosting the Fall NTM New Member Party on Saturday, October 9, 2021 from 6:30 PM – 11 PM. A $250 budget was suggested:  Durham moved, and Allshouse seconded, which passed unanimously.

Ombudsman - Randy Brack – Nothing to report.

(Helphrey) Scholarship Chair – Jessica Helphrey – Helphrey signed the administrative forms with American NTM for the coming year’s scholarships.

(Helphrey) Publisher/Circulation Manager – Val Beasley – Nothing reported.

(Helphrey) Social and Communications – Jessica Helphrey – no Millennial Meet-up held in September.  Ron Rieke has agreed to take a lead for Millennial Meet-up in future months, since Helphrey’s school load is heavier this semester.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Everything is fine.

(Allshouse) Testing Coordinator – Deborah Lockhart – No testing recently.  National requested a pause in testing due to the Covid numbers going up.

(Allshouse) Programs – Cathy Allshouse – Special Interest Group check-in will be held for the September General Meeting.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – August was online gaming – 6 people attended.  5 attended Movie night in September.  Next month will be White Rock Studio Tour.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – No S.I.G.H.T. services requested recently.

(Green) Editor – Bill Rock – October M-AURA was sent to the printer.

Old Business:  

  • 2021 RG –
    • Durham finally got confirmation from the Quorum Marriott in September that they would agree to a contract in line with our requests. Unfortunately, the RG Committee did not feel this allowed enough time to publicize and prepare an in-person RG for Thanksgiving weekend 2021. 
    • Therefore, the board voted that this year, NTM will hold a Virtual RG (“RG Lite”), with a Saturday night in-person party, and will hold an in-person RG next year over the Thanksgiving weekend 2022. Durham can proceed on negotiating with the Quorum Marriott for Thanksgiving weekend 2022.

New Business:

  • Fall New Member Party – Ralf & Pam Kittenbacher have agreed to host the Fall New Member Party on Saturday, October 9, 2021, from 6:30 PM – 11 PM.

Motion to adjourn made by Durham, seconded by Green, and passed unanimously. Meeting adjourned at 6:28 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

August 15, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:07 pm by President George Schmidt.  Attendees included: President George Schmidt, Vice President Aaron Adair, Treasurer Roger Durham, Secretary Anne Whiteman, Board Members at Large: Cathy Allshouse and Jennifer Green (late due to traffic issues).  Present by Zoom:  Board Member at Large:  Jessica Helphrey.

  • Reports

Secretary – Whiteman – The proposed July 2021 Board Meeting Minutes were circulated electronically.  Durham moved, Adair seconded to approve the minutes as presented, which passed unanimously. 

Treasurer – Durham – The July 31 bank account balance was $20,786.16 together with a note receivable of $10,000.00, showing a decrease in net worth to $30,786.16, compared to net worth of $31.857.99 on June 30.  Income of $1,034.27 and expenses of $2,106.10 generated a net deficit of $1,071.83 for the month of July 2021, almost entirely due to postage reimbursement of $400 and a postage deposit of $600, both for mailing the M-AURA, which should take us to the end of the year.

President – President Schmidt prepared the following agenda of topics to discuss:

  • Nominating Committee Report – from Bill Rock
    • We have identified one person for each role, and started open nomination.
  • Election Committee Report – from Eric “Gunny” Hartman
    • The 2021 Election Code for 2022 officers has been finalized and the relevant sections have been submitted to the editor for inclusion in the M-Aura.
    • The election committee is comprised of the following: Gunny Hartman, Andy McKeller, and Eric Hartman, Jr.
    • To conform with the bylaws, the following will need to take place: (1) The November general meeting will need to be moved to November 14, since the ballot counting must occur no later than November 20, such that a November 21 election would not work. The board will need to do this and would probably want to opt to have the board meeting moved to November 14 as well, instead of the traditional third Sunday of the month. (2) The November M-Aura, which contains the ballot, will need to be mailed no later than October 30, to ensure the ballots are mailed 15 days prior to the deadline for submission via the post, which is November 14 at 5PM.  I will be in communication with Bill Rock and Val Beasley to try our best to ensure that occurs.  Durham moved that we move the General and Board meeting to Sunday, November 14; Allshouse seconded the motion.  The board unanimously approved.
  • Next Board Meeting: September 19, 2021

Membership – Paul Whiteman – provided the following report:

  • As of July 31st, NTM had 1,112 members, which includes 12 new members: 5 joined, and 7 lapsed members rejoined.
  • Ralf and Pam Kittenbacher seemed agreeable to hosting an NTM New Member Party in early October, so we will be checking in with them to determine a date.

Ombudsman - Randy Brack – Nothing to report.

(Helphrey) Scholarship Chair – Jessica Helphrey – Nothing to report.

(Helphrey) Publisher/Circulation Manager – Val Beasley – Nothing reported.

(Helphrey) Social and Communications – Jessica Helphrey – no Millenial Meet-up planned for August and September.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Good news (i.e., no news): everything is current and working correctly, so far as Andy can tell.

(Allshouse) Testing Coordinator – Deborah Lockhart – No testing recently.  National requested a pause in testing due to the Covid numbers going up.

(Allshouse) Programs – Cathy Allshouse – Special Interest Group check-in will be held for the September General Meeting.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – August was online gaming – 6 people attended.  Movie night in September.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Some of our members may be aware, but if not, one may register on the American Mensa website as a “host” or “guest” as part of the S.I.G.H.T. program (Service of Information, Guidance, and Hospitality to Travelers).  That enables one to welcome or stay with fellow Mensans.  Check out the following webpage for such registration and/or to learn more:  https://www.us.mensa.org/connect/sight/ .

(Green) Editor – Bill Rock – No report.

Old Business:  

  • 2021 RG –
    • Durham had checked with the Quorum Marriott. At first, the Marriott staff were enthusiastic; but then he didn’t get a response for several weeks.  The sales manager finally contacted him. 
    • Adair sent an inquiry 2-1/2 weeks ago to the Dallas Conventions Bureau, to find out other hotels that may be able to suit our needs. Has not gotten a response yet.
    • Double Tree Hilton and Express Suites are potential options.

New Business:

  • Fall New Member Party – Whiteman will check with Ralf & Pam Kittenbacher to find out the date they are willing to host.

 Motion to adjourn made by Whiteman, seconded by Adair, and passed unanimously. Meeting adjourned at 6:28 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

June 20, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:06 pm by President George Schmidt.  Attendees included: President George Schmidt, Vice President Aaron Adair, Treasurer Roger Durham, Secretary Anne Whiteman, Board Members at Large Cathy Allshouse and Jessica Helphrey.  Not present:  Jennifer Green.

  • Reports

Secretary – Whiteman – The proposed May 2021 Board Meeting Minutes were circulated.  Allshouse moved, Helphrey seconded to approve the minutes as presented, which passed unanimously.        

Treasurer – Durham – The May 31st bank account balance was $21,951.35 together with a note receivable of $10,000.00, showing an increase in net worth to $31,951.35, compared to net worth of $32,288.22 on April 30th.  Income of $915.26 and expenses of $1251.87 generated a net deficit of $336.61 for the month of May, 2021, due mostly to a reduction in the amount received from America Mensa this month on account of the expiration of annual memberships at the end of March.

President – President Schmidt prepared the following agenda of topics to discuss:

  • Additional Members of Nominating Committee – Bill Rock, Chairman
    • Bill Rock agreed to be chairman of nominating committee, needs help getting members to help.
    • Jeffrey Bromberger agreed to help in any capacity.
  • Election Committee is needed.
  • Next Board Meeting: July 18, 2021

Membership – Paul Whiteman – provided the following report:

  • As of May 31st, NTM had 1,084 members, which includes 12 new members: 6 joined, 3 lapsed members rejoined, and 3 moved in. One member left due to moving out.

Ombudsman - Randy Brack – Randy found someone to take over Ombudsperson position when his term expires in January (for a 3-year term) – his wife Karen Brack.

(Helphrey) Scholarship Chair – Jessica Helphrey – Nothing to report.

(Helphrey) Publisher/Circulation Manager – Val Beasley – Nothing reported.

 

(Helphrey) Social and Communications – Jessica Helphrey – 1st Millenial Meet-up was on June 15th – 6 people attended, all from different career backgrounds – was a success.  July 20th is next one.  This may become a monthly thing.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – All appears well; all licenses, user requests, etc. are current so far Andy knows.

(Allshouse) Testing Coordinator – Deborah Lockhart – No testing recently.

(Allshouse) Programs – Cathy Allshouse – North Texas Mensa general meetings have resumed.  In June, Marcus Baker from the North Texas Food Bank will be doing a presentation on Food Insecurity during the Covid pandemic.  July’s presentation will be on Pandemic Stress Recuperation.  For a future presentation after July, lawyer Penny Robe will present on what happens if you die intestate.

(Allshouse) Calendar - Sara Hawkins – The calendar is running well.  Please let Sara know if you have any questions.

(Green) Gifted Youth - Bill Rock – Four families picked up trash in May, and eight members got a Young Eagles flight before the rain shut us down.  June event was Saturday, June 19th, a talk on biodiversity.  July will be a nature hike.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report for S.I.G.H.T., as there have been no requests for S.I.G.H.T. services this month.

(Green) Editor – Bill Rock – July M-AURA went to press the evening of June 16th.  Thanks again to those providing photos and articles.

Old Business:  

  • 2021 RG – Durham and Adair went to the Hilton hotel on May 25th to check it out and meet with Chris Jennings General Manager and the guy in charge of conferences. Basically they sent the same contract that they sent us the first time.  Hilton wanted NTM to sign the contract, and they will provide NTM a menu 90 days out before the RG.
    • Adair had Paul Whiteman send out an e-mail blast with a survey to assess the interest in a 2021 Regional Gathering: 19 yes’s and 5 no’s, with 14 in person only, so far.
      • Hilton – no – 16; yes – 8; 2 nights – 11, 0 nights – 8 , 1 night – 6; yes – 4; no -20.
    • Durham said it was worth moving forward with an in-person Regional Gathering.
    • NTM still needs to look for an acceptable place.
  • July 4th party – article in July M-AURA. Planning being done.

New Business:

  • NTM Unofficial Historian – Randy Brack – old M-AURAs and rosters
    • Randy Brack has digitized M-AURAs from February, 1975 – June, 2021
  • Volunteers – Randy Brack emphasized we are a volunteer organization, and we are only as good as our volunteers. We should give something substantial to our volunteers to recognize them for their service and encourage others to volunteer.
    • The following are examples of some volunteers with exceptional service to NTM:
      • Roger Durham – 22 terms as board member; AG co-chair
      • Ralf Kittenbacher – 14 years as Scholarship Chair
      • Whitemans – are “joined at the hip” in assisting with Regional Gatherings and other responsibilities
      • Karen Brack – AG co-chair and chaired many Regional Gatherings
      • All of the above served multiple terms on the board
      • Bill Rock –
        • 10 years as M-AURA editor
        • 14 years as Gifted Youth Coordinator
      • President Schmidt suggested a program devoted to recognizing volunteers – possibly at the December meeting.
    • Preston Towers Meeting Location – Deborah Lockhart has informed us that meeting room at Preston Towers Condominium will be re-opening soon.

 

Motion to adjourn made by Durham, seconded by Adair, and passed unanimously. Meeting adjourned at 6:46 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

July 18, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:08 pm by President George Schmidt.  Attendees included: President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, Board Members at Large Cathy Allshouse, Jessica Helphrey, and Jennifer Green.  Present by Zoom:  Vice President Aaron Adair.

  • Reports

Secretary – Whiteman – The proposed June 2021 Board Meeting Minutes were circulated.  Durham moved, Helphrey seconded to approve the minutes as presented, which passed unanimously.        

Treasurer – Durham – The June 30th bank account balance was $21,857.99 together with a note receivable of $10,000.00, showing a decrease in net worth to $31,857.99, compared to net worth of $31.951.35 on May 31st.  Income of $923.67 and expenses of $1017.03 generated a net deficit of $93.36 for the month of June, 2021, due to website expenses of $156.67 for renewal of annual software licenses.

President – President Schmidt prepared the following agenda of topics to discuss:

  • Appointment of Nominating Committee – Chairman: Bill Rock
    • At least one more member is needed.
  • Appointment of Election Committee – Chairman: Gunny Hartman
  • Future Board and General meeting – Live and Zoom?
    • Will continue with both live and Zoom, due to the resurgence of Covid.
  • Next Board Meeting: August 15, 2021.

Membership – Paul Whiteman – provided the following report:

  • As of June 30th, NTM had 1,097 members, which includes 12 new members: 4 joined, 4 lapsed members rejoined, and 4 moved in. Two members left due to moving out.

Ombudsman - Randy Brack – Nothing reported.

(Helphrey) Scholarship Chair – Jessica Helphrey – Nothing to report.

(Helphrey) Publisher/Circulation Manager – Val Beasley – Nothing reported.

(Helphrey) Social and Communications – Jessica Helphrey – 2nd Millenial Meet-up is on July 20th.

(Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – Good news (i.e., no news): everything is current and working correctly, so far as Andy can tell.

(Allshouse) Testing Coordinator – Deborah Lockhart – No testing recently.

(Allshouse) Programs – Cathy Allshouse –July’s speaker cancelled, but we will have an informal discussion on Pandemic Stress Recuperation.  For August’s presentation, lawyer Penny Robe will present on what happens if you die intestate. A suggestion was made to make a Zoom recording of these programs and load it to the NTM website for people to watch on their own time.

(Allshouse) Calendar - Sara Hawkins – All is running well with the calendar.

(Green) Gifted Youth - Bill Rock – July event will be a nature hike.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Some of our members may be aware, but if not, one may register on the American Mensa website as a “host” or “guest” as part of the S.I.G.H.T. program (Service of Information, Guidance, and Hospitality to Travelers).  That enables one to welcome or stay with fellow Mensans.  Check out the following webpage for such registration and/or to learn more:  https://www.us.mensa.org/connect/sight/ .

(Green) Editor – Bill Rock – No report.

Old Business:  

  • 2021 RG –
    • Durham had checked with the Quorum Marriott. At first, the Marriott staff were enthusiastic; but now he can’t get a response.
    • Adair sent an inquiry 2-1/2 weeks ago to the Dallas Conventions Bureau, to find out other hotels that may be able to suit our needs. Has not gotten a response yet.
  • July 4th party – 16 people attended. Many more RSVP’ed, but did not attend.

New Business:

  • Fall New Member Party – Do we want one? Yes.  Whiteman to check with Ralf & Pam Kittenbacher to see if they will host.      

Motion to adjourn made by Green, seconded by Durham, and passed unanimously. Meeting adjourned at 6:35 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

May 16, 2021 Board Meeting Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:08 pm by President George Schmidt.  Attendees included: President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, Board Members at Large Cathy Allshouse and Jennifer Green. Present via Zoom:  Vice President Aaron Adair and Board Member at Large Jessica Helphrey.

  • Reports

Secretary – Whiteman – The proposed April 2021 Board Meeting Minutes were circulated.  Durham moved, Allshouse seconded to approve the minutes as presented, which passed unanimously.        

Treasurer – Durham – The April 30th bank account balance was $22,288.22 together with a note receivable of $10,000.00, showing an increase in net worth to $32,288.22, compared to net worth of $32,165.82 on March 31st.  Income of $1,145.37 and expenses of $1022.97 generated a net surplus of $122.40 for the month of April, 2021, due mostly to receipt of the $100.00 quarterly interest payment from the NTM Scholarship Foundation.

President – President Schmidt prepared the following agenda of topics to discuss:

  • Members of Nominating and Election Committees
    • Durham will contact Jeffrey Bromberger, and Schmidt will contact Bill Rock.
  • July 4th Party – NTM will underwrite the whole cost, and provide all the food and drink.
    • We will put it in the July M-AURA, and send out an e-mail blast.
  • RG (Regional Gathering) – Where, When, Notify National.
    • Plans for this still need to be finalized.
  • Next Board Meeting: June 20, 2021. General Meeting will start at 7:30 PM in June.

Membership – Paul Whiteman – provided the following report:

  • As of April 30th, NTM had 1,057 members, which includes 24 new members: 18 lapsed members rejoined, 4 new members joined, and 2 moved in. Three members left due to moving out.

Ombudsman - Randy Brack – Nothing for the Ombudsman to report this month.

(Helphrey) Scholarship Chair – Jessica Helphrey – Nothing to report.

(Helphrey) Publisher/Circulation Manager – Val Beasley – Nothing reported.

(Helphrey) Social and Communications – Jessica Helphrey – Millenial Meetup will occur on June 15th.

 (Helphrey) Publicity – Vacant.

(Allshouse) Webmaster – Andy McKellar – No change; all appears well.

(Allshouse) Testing Coordinator – Deborah Lockhart – No testing recently.

(Allshouse) Programs – Cathy Allshouse – North Texas Mensa general meetings have resumed.  In June, Marcus Baker from the North Texas Food Bank will be doing a presentation on Food Insecurity during the Covid pandemic.

(Allshouse) Calendar - Sara Hawkins – Things are going well with the calendar.  Nothing to report at this time.

(Green) Gifted Youth - Bill Rock – Gifted Youth had four families participating in the White Rock Lake trash pickup on May 8th.  Young Eagles flights are planned for May 22/23.  For June, a virtual presentation on biodiversity from the Half-Earth Project is planned.

(Green) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – No requests for S.I.G.H.T. services since the last meeting.  More travelers were expected by this point, but perhaps we will see more of that this summer.

(Green) Editor – Bill Rock – June M-AURA should be ready for the printer May 16th.  Thanks go out to those who provided inputs and/or photos.

Old Business:  

  • 2021 RG – Durham and Adair will go up to the hotel on May 25th to check it out and meet with Chris Jennings.

New Business:

  • none

Motion to adjourn made by Durham, seconded by Whiteman, and passed unanimously. Meeting adjourned at 6:36 pm.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.