February 17, 2019 Board Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Vice President John Marshall and board member Anne Whiteman arrived late.

1. Reports

Secretary - The proposed January 2019 Board Meeting Minutes were circulated.  Schmidt moved, Cree seconded to approve the minutes as submitted, which passed unanimously.          

Treasurer – Fix reported on the January financials which included income of $2,271.12 and expenses of $798.03, generating net income of $1,473.09 for the month of January.  Net assets were $33,117.65 as of January 31, 2019.  Report received with thanks.  A proposed budget for the year was then submitted.  After discussion Fix added $260.00 to Gifted Youth, $120 for General Meeting refreshments, $37 to election expense, and $170 to miscellaneous.  Marshall moved, Schmidt seconded, to adopt the budget as amended.  Approved unanimously.  Estimated total income for the year is $15,143.00, with total expenditures of $14,459.00.  A summary of the approved budget is attached hereto as Attachment A. 

President – Hartman presented the President’s Report.  He began by reminding everyone that annual memberships expire next month, and that any Board member whose membership is not renewed prior to the April Board meeting will be automatically removed from office.  He pointed out the need to find a committee or at least a chair for the Spring New Members’ Party, and reminded everyone that the next Board Meeting will be held on March 17, 2019.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of January 31, NTM had 1,241 members, up from 1,214 on December 31.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported by email that the newsletter went to the printer on Friday.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – nothing to report.               

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – reported that 3 candidates were tested at the Culture Fair test session on February 16.

(Whiteman) Programs – Karen Brack reported that this month’s program will be a speaker on teas.  Next month’s program will be on human/computer interface technology.

(Whiteman) Calendar - Sara Hawkins – Nothing to report.

(Schmidt) Gifted Children - Bill Rock reported by email that the February event, building synthesizers from kits, was attended by 12 families.  He requested $200 to offset the cost of a NuMinds enrichment course, probably in May.  This was included in the approved budget.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Durham moved, Marshall seconded, that the 2018 RG Committee be discharged with the Board’s thanks.  Passed unanimously.

2. Old Business:

New Members’ Party – Whiteman will contact possible hosts.

New Election Code – Durham moved, Whiteman seconded, to adopt the Ombudsman’s proposed election code as corrected following last month’s meeting.  Passed unanimously.

                        2019 RG – Marshall moved, Fix seconded, to hold a Regional Gathering over Thanksgiving weekend in 2019.  Passed unanimously.  The Board was then asked to help find an RG Chair for this year.

3. New Business: Marshall moved, Cree seconded, to appoint Anne Whiteman as 2019 RG Co-Chair, with another Co-Chair to be identified later. Passed unanimously. 

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved.  Meeting adjourned at 7:00 p.m.  Submitted by Roger Durham, NTM Secretary.

 

                                                            Attachment A

Income

AML Subsidy 13,714.00

Loan Interest 400.00

M-Aura Advertising 0.00

NMP Income 0.00

RG Income 1,029.00

Total Income 15,143.00

      Expenses

Election Expense 70.00

General Meeting 600.00

Gifted Children 560.00

M-Aura Printing 7,600.00

M-Aura Postage 1,800.00

Mailing Supplies 480.00

Membership Expense 400.00

Miscellaneous 410.00

Scholarship 1,000.00

Storage Unit 924.00

Testing Expense 240.00

Website 375.00

Total Expenses 14,459.00

Overall Surplus/(Deficit) 684.00

 January 20, 2019 Board Minutes

 

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree, George Schmidt, and Anne Whiteman.

1. Reports

Secretary - The proposed December 2018 Board Meeting Minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.         

Treasurer – Fix reported on the December and Year-end financials which included income of $1,139.07 and expenses of $684.82, generating net income of $454.25 for the month of December 2018.  Full-year income of $13,002.35 and expenses of $13,874.99 generated a net loss for the year of <$872.64>, compared to a budgeted loss of <$3,936.54>.  Net assets were $31,644.56 as of December 31, 2018.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by introducing the members of the 2019 Board, and reminded everyone that a financial review must be conducted by a member not involved in disbursing or collecting funds in 2018.  Cree volunteered to do this. Hartman announced that Board meetings in 2019 will be the 3rd Sunday of each month, with the possible exception of April 21 (Easter) and June 16 (Fathers’ Day). He asked the Board members to review the Standing Policies from last year, and propose modifications if desired.  He discussed confirming which appointed officers are willing to serve for another year, and reminded everyone that a new Chair is needed for the Spring New Members’ Party, and that the Board must vote in February to hold a Regional Gathering this year, if we intend to have one.  Comments were invited on a budget for 2019, which will be finalized at February’s meeting.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman agreed to serve for another year.  As of December 31, 1,214 members were reported, up from 1,200 on November 30.

Ombudsman - Randy Brack – Discussed the need for revisions to the 2018Election Code before the 2019 election of officers, as the current Code is based on an obsolete timeline, and also incorrectly references several By-laws sections that have been changed since the last Code revision.  He suggested that the Board prepare a rewrite of the Code prior to appointing a new Election Committee.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – reported that the Postal Service’s delivery times are deteriorating.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – reported by email that he is willing to serve for another year.                                                                

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – reported that no one showed up to test at the test session on January 9.

(Whiteman) Programs – Karen Brack – agreed to serve for another year, and reported that this month’s program will be on Chair Yoga.

(Whiteman) Calendar - Sara Hawkins – Nothing to report.

(Schmidt) Gifted Youth - Bill Rock reported by email that the January activity was a “first day” hike on New Year’s Day at Lake Tawakoni, attended by one family, and February’s event will be building synthesizers from kits.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report, but several members commented on the Essay Reading held yesterday.

(Schmidt) Regional Gathering – Karen Brack – Reported that many of the new things done at last year’s RG did not translate into increased attendance.  Durham (RG Treasurer) reported that the RG produced a financial surplus of $1029.85.  A check for this amount was presented to the NTM Treasurer.

2. Old Business: None

3. New Business:      Ombudsman Brack presented a proposed Election Code for the Board’s consideration. Hartman announced that the matter would be considered by the Board at the next meeting, after all members have had an opportunity to read the proposal in detail.

                                    Cree brought up his desire for American Mensa Ltd. to require all members to periodically reaffirm their election to receive either a print or electronic copy of the local newsletter.  He was advised to take this up with Taz Criss, Regional Vice-Chair of AML.  After further discussion, Durham moved, Schmidt seconded, that the Membership Chair be authorized to send a post card to all members for whom AML does not have a valid email on file, asking them for a good email address.  Passed unanimously.

                                    Schmidt moved, Whiteman seconded, to reappoint Paul Whiteman as Membership Chair, Randy Brack as Ombudsman (for a 3-year term), Bill Rock as Editor, Val Beasley as Publisher/Circulation Manager, Andy McKellar as Webmaster, Deborah Lockhart as Proctor Coordinator, Karen Brack as Program Chair, Sara Hawkins as Calendar Chair, Bill Rock as Gifted Children Chair, and Ralf Kittenbacher as Scholarship Chair.  Passed unanimously.

                                    Fix moved, Schmidt seconded, to appropriate $2,700 to cover necessary routine expenditures until a new budget is adopted.  Passed unanimously.

Motion to adjourn made by Durham, seconded by Fix, unanimously approved. Meeting adjourned at 7:24 p.m.  Submitted by Roger Durham, NTM Secretary.

November 18, 2018 Board Minutes

 

North Texas Mensa

American Mensa Ltd.

A Not-for-Profit Corporation

,

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board member George Schmidt.  Anne Whiteman arrived late.

1. Reports

Secretary - The proposed October 2018 Board Meeting Minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the October financials which included income of $991.62 and expenses of $1,539.48, generating a net loss of $547.86 for the month of October 2018.  Net assets decreased to $30,658.35, primarily due to a $400.00 deposit for postage.  Report received with thanks.

President – Hartman presented the President’s Report.  He encouraged all Board members to attend the Regional Gathering next week, and reminded everyone that tonight’s program will be the election of officers for 2019.  He also noted that there will be a Board meeting on December 16, although there is no General Meeting next month.  He also announced that the first Board meeting of 2019 will be the 3rd Sunday in January.  The following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report.  As of October 31, 2018, 1181 members were reported, up from 1,164 on September 30, 2018.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported by email that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – sometime in the past week the RG registration module on the NTM website crashed, and as yet the cause and remedy both remain unknown.  Efforts to get the module restored are continuing, but in the meantime no one can register on-line for the RG.  

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – No test was scheduled this month.  Testing in December will be at the Audelia Road Library.

(Whiteman) Programs – Karen Brack – tonight’s program will be the annual NTM election of officers.  There will be no General Meeting next month.

(Whiteman) Calendar - Sara Hawkins – Nothing to report.

(Schmidt) Gifted Children - Bill Rock reported by email that the flying event was attended by 9 kids.  More than a dozen children and family members attended the meal-packing event.  Next month’s activities will be another meal-packing event for Feed My Starving Children, and meal delivery for Meals on Wheels on Christmas Day.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Karen Brack – over 100 have registered so far, but the effects of the on-line registration module crash last week are unknown.

2. Old Business: None

3. New Business: Durham moved, Fix seconded, to express the Board’s hearty thanks to Karen Brack for her excellent work as Program Chair this year.  Passed unanimously.

Motion to adjourn made by Schmidt, seconded by Fix, unanimously approved. Meeting adjourned at 6:22 p.m.  Submitted by Roger Durham, NTM Secretary.

December 16, 2018 Board Minutes

 

North Texas Mensa

American Mensa Ltd.

A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Vice President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Anne Whiteman was recovering from major surgery and did not attend, but volunteered to be available by telephone if needed.

1. Reports

Secretary - The proposed November 2018 Board Meeting Minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the November financials which included income of $1,169.81 and expenses of $723.11, generating net income of $446.70 for the month of November 2018.  Net assets increased to $31,105.05.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by introducing the members of the 2019 Board, and reminded everyone that the first Board meeting of 2019 will be the 3rd Sunday in January. He asked the Board members to verify which appointed officers are willing to serve for another year.  He reminded everyone about the Durhams’ Christmas Day Open House.  In closing, he praised the recent Regional Gathering and thanked everyone who served on the RG committee.  The following reports were received (names in parentheses are Board liaisons for that office):

Membership – Paul Whiteman did not report.  As of December 16, 1,206 members were reported by American Mensa, up from 1,181 on October 31, 2018.

Ombudsman - Randy Brack – reported that he is willing to serve one more 3-year term, but would like to start training a successor.  He reported that some corrections are needed in the Officers’ Handbook he sent out earlier, and asked everyone to review their copies for additional errors.

(Cree) Editor – Bill Rock reported by email that the newsletter went to the printer last week, and should be in the mail by December 21.  He agreed to serve as both Editor and Gifted Youth Chair for 2019.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report, but would like some help in 2019.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – reported by email that the RG registration module on the NTM website crash was fixed by the week of the RG.  The registration page has now been taken down.  A bad link in the site’s public “Welcome” page has also been fixed.                              

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – No report.  Durham reported that six candidates tested on December 15.  No test is currently scheduled for January but a Culture Fair session is being considered, as there are several people on the waiting list for that.

(Whiteman) Programs – Karen Brack – reported that January’s program will be on Chair Yoga.  There is no General Meeting this month.

(Whiteman) Calendar - Sara Hawkins – Nothing to report, but she is willing to serve again in 2019.

(Schmidt) Gifted Children - Bill Rock reported by email that several families attended the meal-packing event on 12/1, and meal delivery for Meals on Wheels is planned on Christmas Day.  Next month’s activity will be a “first day” hike on New Year’s Day at Lake Tawakoni, and February’s event will be building synthesizers from kits.

(Schmidt) S.I.G.H.T. - Gunny Hartman – reported that a member from Memphis contacted him in search of someone to rent him a room in Plano for a couple of months.  A couple of members responded to his inquiries.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – reported by email that reading of scholarship essays will be on January 20.

(Schmidt) Regional Gathering – Karen Brack – reported that the surveys showed that most people liked the innovations for this year’s RG.  Durham (RG Treasurer) reported that the RG appears to have produced a financial surplus of about $250.

2. Old Business: None

3. New Business: None

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved. Meeting adjourned at 6:53 p.m.  Submitted by Roger Durham, NTM Secretary.

October 21, 2018 Board Minutes

North Texas Mensa

 

A Local Group of

American Mensa Ltd.,

A Not-for-Profit Corporation

,

Meeting called to order at 6:00 pm by Vice-President John Marshall.  Attendees: Treasurer Doug Fix, and board members Chris Cree and George Schmidt.  Secretary Roger Durham arrived late.

1. Reports

Secretary - The proposed September 2018 Board Meeting Minutes were circulated. Schmidt moved, Cree seconded to approve the minutes as submitted, which passed unanimously.

Treasurer – Fix reported on the September financials which included income of $1,147.45 and expenses of $854.70, generating net income of $292.81 for the month of August 2018.  Net assets increased to $31,129.21.  Report received with thanks.

President – In the absence of President Hartman, Vice-President Marshall presented the President’s Report.  The following reports were received (names in parentheses are board liaisons for that office):

Membership – Paul Whiteman submitted the membership report via email.  As of September 30, 2018, 1164 members were reported, up from 1,161 on August 31, 2018.  The New Members’ Party at the Kittenbachers’ had 30 people in attendance, including 2 new members: Matt Lewis and Nancy Norwood.  Intermittent rain undoubtedly affected the attendance.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported by email that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Cree) Webmaster – Andy McKellar – nothing to report.                        

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – 9 candidates were tested yesterday.  No test is scheduled for November.

(Whiteman) Programs – Karen Brack – tonight’s speaker will be a restaurant critic.  Next month will be the annual NTM election of officers.

(Whiteman) Calendar - Sara Hawkins – Nothing to report.

(Schmidt) Gifted Children - Bill Rock reported by email that the Games Day at Nerdvana was attended by 5 or 6 kids.  Next month’s activities will be a flying event with Young Eagles, for which 15 have signed up, and a meal-packing event for Feed My Starving Children.

(Schmidt) S.I.G.H.T. - Gunny Hartman (by email) – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Karen Brack – about 100 have registered so far.

2. Old Business: None

3. New Business: None

Motion to adjourn made by Schmidt, seconded by Durham, unanimously approved. Meeting adjourned at 6:19 p.m.  Submitted by Roger Durham, NTM Secretary.