May 17, 2020 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

      A Not-for-Profit Corporation

Meeting called to order at 6:02 pm by President John Marshall.  Attendees by Zoom: President John Marshall, Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Ken Roberts.  Not present:  Board Member at Large Rolando Chapa.

  1. Reports

Secretary – Whiteman – The proposed April 2020 Board Meeting Minutes were circulated.  Schmidt moved, Durham seconded to approve the minutes as presented, which passed unanimously.          

Treasurer – Durham – The April 30 bank account balance was $21,156.38 together with a note receivable of $10,000.00, showing an increase in net worth to $31,156.38, compared to net worth of $30,756.88 on March 31.  Income of $1,085.17 and expenses of $685.67 generated a surplus of $399.50 for the month of April, 2020.  Board accepted the report with thanks.

President – President Marshall prepared the following agenda of topics to discuss:

  • Renewal of membership report
  • Resignation of Pamela Evers; Ken Roberts was appointed by Marshall. Schmidt moved to accept the appointment and Durham seconded the motion. Board unanimously accepted and affirmed the appointment.
  • New Members Party postponed indefinitely.
  • Appoint new member for Gatherings Committee to replace Rik Hess.
  • Next Board Meeting: June 21, 2020 [Fathers Day] via Zoom.

Membership – Paul Whiteman – provided the following report:

  • As of April 30, NTM had 1,027 members, which includes 254 members leaving, 252 of these were lapsed members (so 2 members left that weren’t lapsed). Of the lapsed member, 11 have already rejoined.   Besides the 11 that rejoined, 1 new joined, and 2 moved in, for a total of 14 members joining.

Ombudsman - Randy Brack – nothing to report.

Nominating Committee – Bill Rock was appointed to the committee.

Election Committee – Vacant.

(Chapa) Editor – Bill Rock – June M-Aura is going to the printer this evening.  Activities are caveated on things opening up and the hosts being willing to host. 

(Chapa) Publisher/Circulation Manager – Val Beasley – no report.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Roberts) Webmaster – Andy McKellar – Everything is working fine on the website, as far as he knows.

(Roberts) Testing Coordinator – Deborah Lockhart – No testing done, due to COVID-19 – testing locations were not available.

(Roberts) Programs – Vacant.

(Roberts) Calendar - Sara Hawkins – Reported there is nothing to report.

(Adair) Gifted Youth - Bill Rock – May event (Klyde Warren Park visit) is scheduled for next weekend.  April fossil hunting was cancelled.

(Adair) S.I.G.H.T. - Gunny Hartman – No S.I.G.H.T. services requested in accordance with restrictions on travel.

Scholarship Chair – Ralf Kittenbacher – All scholarship essays got scored and the 3 choices for the local scholarships have been uploaded.  Not sure when we will hear about the winners from National.  Things may have been delayed due to COVID-19.  The funds to be awarded are for use in the Fall 2020 semester.

Regional Gathering – Vacant.

  1. Old Business:
  • 2020 RG? If so, need permission from National (First step, contact RVC). Report from Durham and Karen Brack on site visit.
  • Vote to not have a physical RG: Schmidt moved, and Adair seconded the motion. Motion passed, 5-1, Durham opposed.
  • Vote to have a virtual RG: Schmidt moved, and Adair seconded the motion. Motion passed, 5-1, Durham opposed.
  1. New Business:
  •  None brought up.

 

Motion to adjourn made by Schmidt, seconded by Durham, and passed unanimously. Meeting adjourned at 6:43 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

April 19, 2020 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

      A Not-for-Profit Corporation

Meeting called to order at 6:05 pm by President John Marshall.  Attendees by Zoom: Vice-President George Schmidt, Secretary Anne Whiteman, and Board Members at Large Aaron Adair and Pamela Evers.  Treasurer Roger Durham was unable to attend due to issues with Zoom.

  1. Reports

Secretary – The proposed February 2020 Board Meeting Minutes were circulated, as we did not have a meeting in March 2020.  Schmidt moved, Adair seconded to approve the minutes as presented, which passed unanimously.  

Treasurer – The March 31 bank account balance was $20,756.88 together with a note receivable of $10,000.00, showing an increase in net worth to $30,756.88, compared to net worth of $30,276.04 on February 29.  Income of $1,264.42 and expenses of $783.58 generated a surplus of $480.84 for the month of March 2020.

President – President Marshall prepared the following agenda of topics to discuss:

  • Renew membership, if necessary.
  • New Member Party is delayed indefinitely. The Whiteman’s will notify Gail Spurlock, who was planning on hosting it in May. 
  • Gatherings Committee action needed:
    • Renew Paul Whiteman’s term on the Gatherings Committee, since his prior term expired on 03/31/2020.  A recommendation was made to reappoint Paul Whiteman on the Gatherings Committee for a 3-year term.  Motion was made by Schmidt and seconded by Evers, which passed unanimously.
    • Appoint new member for Gatherings Committee to replace Rik Hess for the remaining one year of his term. Position is now officially vacant, and we need to find an appointee to replace him.
  • John Neemidge, our Region 6 RVC, sent an e-mail which mentioned Corpus Christi from Gulf Coast Area is hosting virtual events using Zoom:
    • Table Topia
    • Monthly Board meeting
    • If Physical Events occur, pay attention to the local rules on this and how many people can attend.
    • The question was asked by Karen Brack if NTM could have virtual Happy Hours and other activities using Zoom? Whiteman pointed out that currently we are using the “free” version of Zoom for the board meeting, so we would want to get a paid-for version in order to have events longer than 40 minutes.  And, we would want to e-mail blast out the details, so people could easily use it on laptops and phones.  The cost of the premium version of Zoom is $160.00 year.  The NTM board agreed that if shelter-at-home orders last longer than the end of April, we would consider buying the premium version.
  • Next Board Meeting: May 17, 2020

Membership – Paul Whiteman - reported for 2 months with reports he could pull from American Mensa, but he is still trying to verify the number of leaving members:

  • As of February 29, NTM had 1,251 members, which includes 23 entering members (7 joined, 9 rejoin, 7 move-in), and 2 leaving members.
  • As of March 31, NTM had 1,267 members, which includes 15 entering members (3 joined, 6 rejoin, 6 move-in), and 0 leaving members.

Ombudsman - Randy Brack – nothing to report.

Election Committee – Vacant.

(Chapa) Editor – Bill Rock – M-Aura sent to the printer Thursday.  Most activities caveated on situation opening up.  Open call for any photos for the June M-Aura.  Even a screenshot of the meeting Zoom would be fine.

 (Chapa) Publisher/Circulation Manager – Val Beasley – no report, but according to a May M-AURA article, the printer is closed due to Coronavirus restrictions, as it is not considered to be an “essential business”.  So, the May M-AURA will only be e-mailed.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Evers) Webmaster – Andy McKellar – the website has no known problems.  Andy renewed our yearly subscription to SiteGround (our ISP) to the tune of $276.31 and will be emailing Durham the receipt; other subscriptions will be coming due in the next few months.  Durham is authorized to pay it, as this is part of our budgeted operating expenses.

(Evers) Testing Coordinator – Deborah Lockhart – No report.  Testing would have been cancelled.

(Evers) Programs – Vacant.

(Evers) Calendar - Sara Hawkins – Reported there is nothing to report.

(Adair) Gifted Youth - Bill Rock – April event was cancelled (fossil hunting).  Next event scheduled for late May.  

(Adair) S.I.G.H.T. - Gunny Hartman – No requests for SITE services this month.

Scholarship Chair – Ralf Kittenbacher – No report.

Regional Gathering – Vacant.

  1. Old Business:
  • 2020 RG? If so, need permission from National (First step, contact RVC). Report from Durham and Karen Brack on site visit.
  1. New Business: 
  • None brought up.

  

Motion to adjourn made by Schmidt, seconded by Adair, and passed unanimously. Meeting adjourned at 6:24 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

February 19, 2020 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

      A Not-for-Profit Corporation

Meeting called to order at 6:05 pm by President John Marshall.  Attendees: Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Rolando Chapa and Pamela Evers.

  1. Reports

Secretary – The proposed January 2020 Board Meeting Minutes were circulated.  Schmidt moved, Evers seconded to approve the minutes as amended with the budget being approved, which passed unanimously.           

Treasurer – Treasurer Durham reported on the January 2020 financials.  The January 31 bank account balance was $20,684.41 together with a note receivable of $10,000.00, showing an increase in net worth to $30,684.41, compared to net worth of $30.359.47 at year-end.  Income of $1,203.06 and expenses of $878.12 generated a surplus of $324.94 for the month of January 2020.

President – President Marshall prepared the following agenda of topics to discuss:

  • Renew membership, if necessary.
  • Adopt budget – this was done at January’s meeting.
  • Adopt standing policies and proposed election code from 2020 Handbook. Durham moved and Evers seconded.
  • Need committee or chair, date, location, for New Members Party to be in March M-AURA.
    • Evers’ location will not work for the spring party. The membership chair has 3 possibilities to check into.
  • Next Board Meeting: March 15, 2020.
    • Marshall will miss the March and April meetings.
    • No special approval needed by the board, since he hasn’t missed 3 consecutive meetings.

Membership – Paul Whiteman - reported that as of February 16 NTM had 1,233 members, which includes 17 entering members (9 joined, 7 rejoin, 1 move-in), and 2 leaving members. 

Marshall asked the Membership Chair for a report of the newer members, in order to do some “outreach” to get more participation and fresh blood doing volunteer activities in the organization.

Ombudsman - Randy Brack – nothing to report.

Election Committee – Vacant.

(Chapa) Editor – Bill Rock – M-Aura went to press Friday.  Thanks to all who provided timely inputs and reviews.

(Chapa) Publisher/Circulation Manager – Val Beasley – M-AURA is at the printer.  Val mentioned that there is a service in Florida that will print the M-AURAs and bulk mail them.  All NTM will need to do is send the file to them to print, they will print and bulk mail.  Val would not need to be involved anymore.  Several people who have used this service are happy with them.  Before going with this provider, local options will also be considered. 

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Evers) Webmaster – Andy McKellar – All appears well; nothing of substance to report.

(Evers) Testing Coordinator – Deborah Lockhart – Durham reported that 4 candidates were tested yesterday.  Lockhart reported that there are 139 candidates ready to test in East Texas.  Lockhart said they are looking for testing locations in 6 different areas to test these candidates. An NTM proctor who is new to the area is willing to travel to these 6 areas to proctor a test.

(Evers) Programs – Karen Brack – Karen feels she needs to resign from this position. For a second month in a row, she has not gotten a positive response for a speaker, despite having sent out many more invitations. She feels perhaps her approach and tactics have aged out and a new perspective is required.

(Evers) Calendar - Sara Hawkins – Everything is going fine in calendar-land. Nothing to report.

(Adair) Gifted Children - Bill Rock – No attendees for museum trip yesterday.  Mini-golf and games event happening in Texarkana today.  Events for March are bird watching in Lewisville and a museum trip in Texarkana.  In April, we have fossil hunting in Mineral Wells.

(Adair) S.I.G.H.T. - Gunny Hartman – No requests for SITE services.

Scholarship Chair – Ralf Kittenbacher – no report.

Regional Gathering – Vacant.

 

  1. Old Business:
  • NMP – Need chair/committee, date, and location.
  • 2020 RG? If so, need permission from National (First step, contact RVC).
    • Attendance has been dropping the past few years.
    • Not enough room nights have been bought to provide free meeting space at hotels.
    • First weekend of October was suggested as an alternate to Thanksgiving weekend.
    • No chair for the RG committee has been identified yet.
    • The gatherings committee is working on a location, which needs to be determined before the RG can happen.
  1. New Business:      
  • New Badges with new roles – Whiteman was assigned the task of placing the order. She created a spreadsheet of the proposed name tags and titles for everyone on the board to review for spelling and title correctness. Order will be placed this week.

 

Motion to adjourn made by Schmidt, seconded by Durham, and passed unanimously. Meeting adjourned at 6:57 p.m.  Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.

March 15, 2020 Board Proceedings

North Texas Mensa

A Local Group of

American Mensa Ltd.

      A Not-for-Profit Corporation

 

This meeting was cancelled due to the COVID-19 pandemic.

January 19, 2020 Board Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:05 pm by Vice President George Schmidt.  Attendees: Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Members at Large Rolando Chapa and Aaron Adair.

  1. Reports

Secretary – The proposed December 2019 Board Meeting Minutes were circulated.  Durham moved, Chapa seconded to approve the minutes as submitted, which passed unanimously. 

Treasurer – Treasurer Roger Durham reported on the December financials which included income of $1,045.30 and expenses of $1,275.92, generating a net deficit of $39.36 for the month of December. Total assets decreased to $32,626.48 as of December 31, 2019.  Report received with thanks.  Budget for 2020 was presented – Whiteman moved to approve the proposed budget, Chapa seconded.  Unanimously approved.

Change of signatures needed at Chase Bank to transfer access to the new President (John Marshall) and Treasurer (Roger Durham).  Secretary (Anne Whiteman) will attend also to provide the meeting proceedings which authorize this.  Chapa moved, and Durham seconded.  Unanimously approved.

President – President John Marshall was out of town, so Vice President George Schmidt presided.  Marshall prepared the following agenda of topics to discuss in his absence:

  • Announcement of 2020 Officers and Board Members.
    • List of chairs for next year were approved for the coming year. Durham moved.  Chapa seconded.  Unanimously approved.
    • Paul Whiteman, membership chair, asked if the area coordinators were being included in the approvals. Currently Pam Kittenbacher is the only one recognized by National as being an Area Coordinator.
  • Treasurer will arrange banking change – Durham will arrange.
  • Financial Review needed (to be conducted by incoming Treasurer).
    • Durham will handle.
  • Standing Policies: Review and modify, if so desired.
    • Standing Policy changes are not required at this time, but Board members were asked to review current policies for any needed amendments.
  • Need committee or chair for New Members Party.
    • Paul Whiteman mentioned that there had been a couple offers to host future new member parties. He will check with those people to see if one of them will host the 2020 Spring New Member Party.
  • 2020 Board Meetings: 3rd Sunday, 6PM (Q: Father’s Day 6/21).
    • Board Meeting Dates will remain on the 3rd Sunday at 6 PM.
    • Board members agreed that we did not have to change the meeting on Father’s Day.
  • Discussion of 2020 RG, to be voted upon in February.
    • Due to the $3000 loss of our 2019 Regional Gathering, Roger Durham gave the Marriott Quorum notice of cancellation of the remaining 2 years of our contract before the end of 2019 (so there was no penalty for cancellation). In the near future, Roger will begin discussions with both them and other hotels for a new contract with a lower room guarantee. A 2020 Regional Gathering can only be scheduled if we find a new hotel and establish a new contract.
  • Contemplate particulars of 2020 Budget and approve.
  • Next Board Meeting: February 16, 2020.

Membership – Paul Whiteman - reported that as of January 19 NTM had 1,218 members, which includes 17 joining members and 1 leaving member.  Most of the new members are re-joins (5 are initially joining, 3 are move-ins, and the rest are re-joins). 

Ombudsman - Randy Brack – reported just minor problems.

Election Committee – Andy McKellar – mail box was closed out. No significant mail received.

(Chapa) Editor – Bill Rock - reported by email that the newsletter will go to the printer as soon as he receives the RVC’s column.  He will continue as Editor for 2020.

(Chapa) Publisher/Circulation Manager – Val Beasley – M-AURA is at the printer.  Post Office is still not fond of us.

(Chapa) Social and Communications – Vacant.

(Chapa) Publicity – Vacant.

(Evers) Webmaster – Andy McKellar – nothing to report.

(Evers) Testing Coordinator – Deborah Lockhart – Durham reported that 4 candidates were tested on December 14 and 2 were offered membership.  No testing was done in January.

(Evers) Programs – Karen Brack – Karen said that she would like to get other people involved in this activity.  Aaron Adair volunteered to assist some with this activity.

(Evers) Calendar - Sara Hawkins – Everything is going fine in calendar-land. Nothing to report.

(Adair) Gifted Children - Bill Rock - 4 attended the ornament making, and 3 attended Meals On Wheels. They will take TRE Rail to the Kimball in Fort Worth in February. 

(Adair) S.I.G.H.T. - Gunny Hartman – No requests for SITE services.

Scholarship Chair – Ralf Kittenbacher – reported a problem.  Normally Ralf gets 200 scholarship essays.  This time he received over 400 scholarship essays, 350 of which met the minimum specifications.  Since each entry needs to be read by 3 different people, if you can spare some time to do some reading of scholarship essays, please contact Ralf. 

Regional Gathering – Vacant.

 

  1. 2. Old Business:

None.

  1. New Business:

      

  • Durham moved to disband the election committee with the Board’s thanks, Whiteman seconded, passed unanimously.
  • New Badges with new roles – NTM will pay, and Whiteman was assigned the task of placing the order. Durham moved, Adair seconded, passed unanimously.   

 

 

Motion to adjourn made by Chapa, seconded by Adair, and passed unanimously. Meeting adjourned at 6:43 p.m.  Submitted as Board Proceedings pending approval as Minutes by Anne Whiteman, NTM Secretary.