May 19, 2019 Board Minutes

 

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Vice-President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board member Chris Cree. Anne Whiteman arrived late.

1. Reports

Secretary - The proposed April 2019 Board Meeting Minutes were circulated.  Marshall moved, Fix seconded to approve the minutes as submitted, which passed unanimously.         

Treasurer – Fix reported on the April financials which included income of $1,163.66 and expenses of $682.68, generating net income of $480.98 for the month of April.  Total assets increased to $32,347.35 as of April 30, 2019.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by encouraging everyone to be thinking of potential members for the Nominating and Election Committees, and pointed out that the next Board Meeting will be held on June 16, 2019.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of April 30 NTM had 1,113 members, up from 1,099 on March 31.  He mentioned that the spring New Members’ Party was held on May 4 (May the Fourth be With You) at the home of Don Ledbetter and Linda Kosier in Flower Mound.  Three new members attended.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley reported that the number of printed copies of the newsletter dropped this month.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – no report.                           

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart reported that no test session was held this month.

(Whiteman) Programs – Karen Brack reported by email that this month’s speaker will be on the Dallas recycling program.  Next month will be the speaker on the future of work who was unable to speak last month.

(Whiteman) Calendar - Sara Hawkins – no report.

(Schmidt) Gifted Children - Bill Rock reported that 12 members and 2 guests attended the Cardboard Challenge on May 18.  Next month’s event is blueberry picking in Edom.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Anne Whiteman reported that Carol Hilson will handle on-site registration and Andy McKellar is in charge of tastings.

2. Old Business:

None.

3. New Business:

None.

 

Motion to adjourn made by Marshall, seconded by Fix, unanimously approved.  Meeting adjourned at 6:23 p.m.  Submitted by Roger Durham, NTM Secretary.

 

April 21, 2019 Board Minutes

 

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Vice-President John Marshall, Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree, George Schmidt, and Anne Whiteman.

1. Reports

Secretary - The proposed March 2019 Board Meeting Minutes were circulated.  Marshall moved, Schmidt seconded to approve the minutes as submitted, which passed unanimously.         

Treasurer – Fix reported on the March financials which included income of $1,148.26 and expenses of $1,758.58, generating a net deficit of <$610.32> for the month of March, primarily due to a semi-annual postage deposit for the M-Aura.  Total assets declined to $31,866.37 as of March 31, 2019.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by thanking everyone for renewing their memberships, and asked everyone to be thinking of members for this year’s Nominating and Election Committees.  He mentioned that Rik Hess has agreed to accept appointment to the Gatherings Committee, and pointed out that the next Board Meeting will be held on May 19, 2019.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of March 31 NTM had 1,099 members, down from 1,254 on February 28.  He announced that the spring New Members’ Party will be held from 5 to 10 pm on May 4 (May the Fourth be With You) at the home of Don Ledbetter and Linda Kosier in Flower Mound.

Ombudsman - Randy Brack – reported that Bill Wills, a long-time member, died last month.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – no report.                           

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart reported that a test session was held yesterday, but no one showed up.

(Whiteman) Programs – Karen Brack reported by email that this month’s speaker will be on the future of work.  (Due to some confusion about the room reservation, the speaker was cancelled.)

(Whiteman) Calendar - Sara Hawkins – reported by email that she had nothing to report.

(Schmidt) Gifted Children - Bill Rock reported that 3 or 4 families attended Engineering Day at UTA.  Next month’s event is the Cardboard Challenge on May 18.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Anne Whiteman reported that she had met with Co-Chair Carol Hilson and got all of Carol’s files on prior RGs.  Paul Whiteman has agreed to be Hospitality Chair, and Roger Durham will continue as RG Treasurer.  Randy Brack agreed to handle the printed programs.  Kim Speed has agreed to handle registration prior to the RG, but cannot attend.  Whiteman will continue to look for someone to handle the on-site registration.

2. Old Business:

Gatherings Committee – Hartman nominated Rik Hess as a member of the Gatherings Committee, for a 3-year term ending March 31, 2022.  Durham moved, Marshall seconded, to approve the nomination.  Passed unanimously.

3. New Business:

                        

                         None.

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved.  Meeting adjourned at 6:30 p.m.  Submitted by Roger Durham, NTM Secretary.

 

February 17, 2019 Board Minutes

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree and George Schmidt.  Vice President John Marshall and board member Anne Whiteman arrived late.

1. Reports

Secretary - The proposed January 2019 Board Meeting Minutes were circulated.  Schmidt moved, Cree seconded to approve the minutes as submitted, which passed unanimously.          

Treasurer – Fix reported on the January financials which included income of $2,271.12 and expenses of $798.03, generating net income of $1,473.09 for the month of January.  Net assets were $33,117.65 as of January 31, 2019.  Report received with thanks.  A proposed budget for the year was then submitted.  After discussion Fix added $260.00 to Gifted Youth, $120 for General Meeting refreshments, $37 to election expense, and $170 to miscellaneous.  Marshall moved, Schmidt seconded, to adopt the budget as amended.  Approved unanimously.  Estimated total income for the year is $15,143.00, with total expenditures of $14,459.00.  A summary of the approved budget is attached hereto as Attachment A. 

President – Hartman presented the President’s Report.  He began by reminding everyone that annual memberships expire next month, and that any Board member whose membership is not renewed prior to the April Board meeting will be automatically removed from office.  He pointed out the need to find a committee or at least a chair for the Spring New Members’ Party, and reminded everyone that the next Board Meeting will be held on March 17, 2019.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of January 31, NTM had 1,241 members, up from 1,214 on December 31.

Ombudsman - Randy Brack – nothing to report.

(Cree) Editor – Bill Rock reported by email that the newsletter went to the printer on Friday.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – nothing to report.               

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – reported that 3 candidates were tested at the Culture Fair test session on February 16.

(Whiteman) Programs – Karen Brack reported that this month’s program will be a speaker on teas.  Next month’s program will be on human/computer interface technology.

(Whiteman) Calendar - Sara Hawkins – Nothing to report.

(Schmidt) Gifted Children - Bill Rock reported by email that the February event, building synthesizers from kits, was attended by 12 families.  He requested $200 to offset the cost of a NuMinds enrichment course, probably in May.  This was included in the approved budget.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Durham moved, Marshall seconded, that the 2018 RG Committee be discharged with the Board’s thanks.  Passed unanimously.

2. Old Business:

New Members’ Party – Whiteman will contact possible hosts.

New Election Code – Durham moved, Whiteman seconded, to adopt the Ombudsman’s proposed election code as corrected following last month’s meeting.  Passed unanimously.

                        2019 RG – Marshall moved, Fix seconded, to hold a Regional Gathering over Thanksgiving weekend in 2019.  Passed unanimously.  The Board was then asked to help find an RG Chair for this year.

3. New Business: Marshall moved, Cree seconded, to appoint Anne Whiteman as 2019 RG Co-Chair, with another Co-Chair to be identified later. Passed unanimously. 

Motion to adjourn made by Marshall, seconded by Schmidt, unanimously approved.  Meeting adjourned at 7:00 p.m.  Submitted by Roger Durham, NTM Secretary.

 

                                                            Attachment A

Income

AML Subsidy 13,714.00

Loan Interest 400.00

M-Aura Advertising 0.00

NMP Income 0.00

RG Income 1,029.00

Total Income 15,143.00

      Expenses

Election Expense 70.00

General Meeting 600.00

Gifted Children 560.00

M-Aura Printing 7,600.00

M-Aura Postage 1,800.00

Mailing Supplies 480.00

Membership Expense 400.00

Miscellaneous 410.00

Scholarship 1,000.00

Storage Unit 924.00

Testing Expense 240.00

Website 375.00

Total Expenses 14,459.00

Overall Surplus/(Deficit) 684.00

 

March 17, 2019 Board Minutes

 

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board member George Schmidt.

1. Reports

Secretary - The proposed February 2019 Board Meeting Minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.          

Treasurer – Fix reported on the February financials which included income of $1,072.96 and expenses of $1,713.92, generating a net loss of $640.96 for the month of February, primarily due to payment of the $1,000 allocated to scholarships.  Total assets were $32,476.69 as of February 28, 2019.  Report received with thanks. 

President – Hartman presented the President’s Report.  He began by reminding everyone that annual memberships expire next month, and that any Board member whose membership is not renewed prior to the April Board meeting will be automatically removed from office.  He pointed out that the next Board Meeting will be held on April 21, 2019.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman reported that as of February 28, NTM had 1,253 members, up from 1,241 on January 31.

Ombudsman - Randy Brack – reported by email that he had nothing to report.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer on Friday.

(Cree) Publisher/Circulation Manager – Val Beasley – nothing to report.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – reported by email that he had nothing to report.                                                                                         

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – reported that a test session was held earlier in the day, but she did not know how many candidates were tested.

(Whiteman) Programs – Karen Brack reported by email that this month’s program will be a speaker on missile technology.  Next month’s speaker will be on the future of work.

(Whiteman) Calendar - Sara Hawkins – reported by email that she had nothing to report.

(Schmidt) Gifted Children - Bill Rock reported that he was unable to attend the Trash Pickup event and does not know how many attended.  Next month’s event is the UTA Engineering Saturday.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report.

(Schmidt) Regional Gathering – Anne Whiteman reported by email that she will start working on the RG as soon as she returns from California.

2. Old Business:

New Members’ Party – Whiteman reported that no host has been found for the New Members’ Party.  It was pointed out that it is too late to get the NMP in the M-Aura for April.  Several possible hosts were suggested, and the Board discussed having the Party in early May.  Durham moved, Schmidt seconded to authorize an advance of up to $250 to Whiteman for the NMP if and when a location is found.  Approved unanimously.

3. New Business:

                         Gatherings Committee - Hartman reminded the Board that Roger Durham’s term on the Gatherings Committee expires at the end of the month.  Hartman will look for someone willing to be appointed to a 3-year term on the Gatherings Committee, joining Paul Whiteman (term expires 3/31/20) and Karen Brack (term expires 3/31/21).

Motion to adjourn made by Schmidt, seconded by Fix, unanimously approved.  Meeting adjourned at 6:41 p.m.  Submitted by Roger Durham, NTM Secretary.

 January 20, 2019 Board Minutes

 

North Texas Mensa

A Local Group of

American Mensa Ltd.

    A Not-for-Profit Corporation

Meeting called to order at 6:00 pm by President Gunny Hartman.  Attendees:  Treasurer Doug Fix, Secretary Roger Durham, and board members Chris Cree, George Schmidt, and Anne Whiteman.

1. Reports

Secretary - The proposed December 2018 Board Meeting Minutes were circulated.  Schmidt moved, Fix seconded to approve the minutes as submitted, which passed unanimously.         

Treasurer – Fix reported on the December and Year-end financials which included income of $1,139.07 and expenses of $684.82, generating net income of $454.25 for the month of December 2018.  Full-year income of $13,002.35 and expenses of $13,874.99 generated a net loss for the year of <$872.64>, compared to a budgeted loss of <$3,936.54>.  Net assets were $31,644.56 as of December 31, 2018.  Report received with thanks.

President – Hartman presented the President’s Report.  He began by introducing the members of the 2019 Board, and reminded everyone that a financial review must be conducted by a member not involved in disbursing or collecting funds in 2018.  Cree volunteered to do this. Hartman announced that Board meetings in 2019 will be the 3rd Sunday of each month, with the possible exception of April 21 (Easter) and June 16 (Fathers’ Day). He asked the Board members to review the Standing Policies from last year, and propose modifications if desired.  He discussed confirming which appointed officers are willing to serve for another year, and reminded everyone that a new Chair is needed for the Spring New Members’ Party, and that the Board must vote in February to hold a Regional Gathering this year, if we intend to have one.  Comments were invited on a budget for 2019, which will be finalized at February’s meeting.  The following reports were received (names in parentheses are Board liaisons for each office):

Membership – Paul Whiteman agreed to serve for another year.  As of December 31, 1,214 members were reported, up from 1,200 on November 30.

Ombudsman - Randy Brack – Discussed the need for revisions to the 2018Election Code before the 2019 election of officers, as the current Code is based on an obsolete timeline, and also incorrectly references several By-laws sections that have been changed since the last Code revision.  He suggested that the Board prepare a rewrite of the Code prior to appointing a new Election Committee.

(Cree) Editor – Bill Rock reported that the newsletter went to the printer last week.

(Cree) Publisher/Circulation Manager – Val Beasley – reported that the Postal Service’s delivery times are deteriorating.

(Cree) Social and Communications – Vacant

(Cree) Publicity – Vacant

(Whiteman) Webmaster – Andy McKellar – reported by email that he is willing to serve for another year.                                                                

(Whiteman) Proctor/Testing Coordinator - Deborah Lockhart – reported that no one showed up to test at the test session on January 9.

(Whiteman) Programs – Karen Brack – agreed to serve for another year, and reported that this month’s program will be on Chair Yoga.

(Whiteman) Calendar - Sara Hawkins – Nothing to report.

(Schmidt) Gifted Youth - Bill Rock reported by email that the January activity was a “first day” hike on New Year’s Day at Lake Tawakoni, attended by one family, and February’s event will be building synthesizers from kits.

(Schmidt) S.I.G.H.T. - Gunny Hartman – nothing to report.

(Schmidt) Scholarship Chair – Ralf Kittenbacher – no report, but several members commented on the Essay Reading held yesterday.

(Schmidt) Regional Gathering – Karen Brack – Reported that many of the new things done at last year’s RG did not translate into increased attendance.  Durham (RG Treasurer) reported that the RG produced a financial surplus of $1029.85.  A check for this amount was presented to the NTM Treasurer.

2. Old Business: None

3. New Business:      Ombudsman Brack presented a proposed Election Code for the Board’s consideration. Hartman announced that the matter would be considered by the Board at the next meeting, after all members have had an opportunity to read the proposal in detail.

                                    Cree brought up his desire for American Mensa Ltd. to require all members to periodically reaffirm their election to receive either a print or electronic copy of the local newsletter.  He was advised to take this up with Taz Criss, Regional Vice-Chair of AML.  After further discussion, Durham moved, Schmidt seconded, that the Membership Chair be authorized to send a post card to all members for whom AML does not have a valid email on file, asking them for a good email address.  Passed unanimously.

                                    Schmidt moved, Whiteman seconded, to reappoint Paul Whiteman as Membership Chair, Randy Brack as Ombudsman (for a 3-year term), Bill Rock as Editor, Val Beasley as Publisher/Circulation Manager, Andy McKellar as Webmaster, Deborah Lockhart as Proctor Coordinator, Karen Brack as Program Chair, Sara Hawkins as Calendar Chair, Bill Rock as Gifted Children Chair, and Ralf Kittenbacher as Scholarship Chair.  Passed unanimously.

                                    Fix moved, Schmidt seconded, to appropriate $2,700 to cover necessary routine expenditures until a new budget is adopted.  Passed unanimously.

Motion to adjourn made by Durham, seconded by Fix, unanimously approved. Meeting adjourned at 7:24 p.m.  Submitted by Roger Durham, NTM Secretary.