November 15, 2020 Board Meeting Minutes
North Texas Mensa
A Local Group of
American Mensa Ltd.
A Not-for-Profit Corporation
Meeting called to order at 6:00 pm by President John Marshall. Attendees included: President John Marshall, Vice-President George Schmidt, Treasurer Roger Durham, Secretary Anne Whiteman, and Board Member at Large Aaron Adair. Not present: Board Member at Large members: Elaine Wedgwood and Ken Roberts.
Secretary – Whiteman – The proposed October 2020 Board Meeting Minutes were circulated. Schmidt moved, Durham seconded to approve the minutes as presented, which passed unanimously.
Treasurer – Durham – The October 31 bank account balance was $21,412.81 together with a note receivable of $10,000.00, showing an increase in net worth to $31,412.81, compared to net worth of $31,382.62 on September 30. Income of $1,062.32 and expenses of $1,032.13 generated a net surplus of $30.19 for the month of October 2020. In addition to the regular recurring expenses, we incurred a one-time charge of $159.80 for a one-year Zoom account. For the first three quarters of 2020, income of $9,465.26 and expenses of $8,442.11 have resulted in a Y-T-D increase in net worth of $1,023.15. Since we had committed giving $500 to the NTM Scholarship Foundation, Durham will transfer $500 of the surplus to the NTM Scholarship Foundation. The Treasurer’s report was accepted with thanks.
President – President Marshall prepared the following agenda of topics to discuss:
- Next Board Meeting and Installation of New Officers: December 20, 2020 at La Madeleine, 3072 Mockingbird Lane.
- Election of officers and directors for 2021.
Membership – Paul Whiteman – provided the following report:
- As of November 1st, NTM had 1,156 members, which includes 24 new members: 16 lapsed members rejoined, 5 new members joined, and 3 moved in. 2 members left due to moving out.
Ombudsman - Randy Brack – Article 5, Section 1 from the Bylaws. For future reference, we need to publish the Zoom information either in the M-AURA or send out an e-mail blast with the information. Also, there was no reference in the proceedings that Elaine Wedgwood was appointed to the board. It was mentioned by a couple board members that this was because the appointment wasn’t made at a board meeting.
Nominating Committee – Bill Rock – no report for this topic from Bill, but technically the committee should be complete with all their activities.
Election Committee – Paul Whiteman – Currently, only the Board Member at Large positions will have an actual contest, as 4 people are running for 3 positions; all other Board Members positions are running unopposed. The Bios and Campaign Statements from the candidates were published in the November M-Aura, as well as the voting instructions (taken from the Election Code). Any mail-in ballots had to be received by November 15, 2020 in order to be counted.
(Wedgwood) Editor – Bill Rock – no report.
(Wedgwood) Publisher/Circulation Manager – Val Beasley – no report.
(Wedgwood) Social and Communications – Vacant.
(Wedgwood) Publicity – Vacant.
(Roberts) Webmaster – Andy McKellar – For the most part, it's "business as usual"; software licenses are current, users are being added if they're members, things seem to be working, etc. A page has been posted describing the Virtual RG and a PDF file to be used for mail-in registration, but the online registration page is still pending some details from the committee.
(Roberts) Testing Coordinator – Deborah Lockhart – no report.
(Roberts) Programs – Vacant.
(Roberts) Calendar - Sara Hawkins – Nothing to report on the calendar side.
(Adair) Gifted Youth - Bill Rock – Event for November is "Skype a Scientist".
(Adair) S.I.G.H.T. - Gunny Hartman – S.I.G.H.T. – Nothing to report for S.I.G.H.T. this month.
(Adair) Scholarship Chair – Ralf Kittenbacher – No report.
- Old Business: Virtual Regional Gathering – Adair and Roberts.
- Tim Moody, MAN CAVE – all things male, will be Friday at 5 PM.
- Rover Drama Works from Plano has provided a pre-recorded performance, which will be shown after Tim Moody.
- Tastings include Chocolate, Potato Chip, Scotch, and Wine.
- The plan is to have a New Members’ Party at the hybrid, physical location (Escape Expert).
- New Business:
- A motion to appropriate $150 for New Member Party during the Virtual RG was moved by Durham and seconded by Schmidt.
Motion to adjourn made by Schmidt, seconded by Durham, and passed unanimously. Meeting adjourned at 6:26 p.m. Submitted as Board Proceedings pending approval as Minutes by Whiteman, NTM Secretary.